# Meeting Prep > Prepare a comprehensive pre-meeting briefing by pulling together everything you need to walk in ready. Use this skill whenever the user asks to "prep me for my meeting", "what do I have coming up", "brief me before my call", "meeting prep", "get me ready for [meeting name]", or any similar phrasing. Also trigger automatically when the user opens Claude and there is a meeting starting within the next 20–30 minutes — proactively offer the briefing without waiting to be asked. Covers upcoming calendar events, attendee email history, open action items, agenda/notes from the invite, and optional web context about attendees or their company. - Skill: `analystacademy/meeting-prep` (Agent Skill) - Install (CLI): `npx skillmds@latest add analystacademy/meeting-prep` - Raw SKILL.md: https://api.skillmd.com/api/skills/analystacademy/meeting-prep/raw - Safety review: pending - Works with: Claude Code, Claude.ai, OpenAI Codex - Category: Productivity - Author: analystacademy (https://skillmd.com/u/analystacademy) - Updated: 2026-09-17 - Page: https://skillmd.com/skills/analystacademy/meeting-prep --- # Meeting Prep Skill Generate a concise, actionable pre-meeting briefing by combining calendar data, email history, and optional web research. --- ## Workflow ### Step 1: Find the Target Meeting Use Google Calendar to identify the meeting: - If the user asked about a **specific meeting by name**, search for it. - If the user asked generically ("prep me", "what's next"), fetch events for today and find the **next upcoming meeting** from the current time. - If triggered proactively (Claude notices it's ~20 min before a meeting starts), surface that meeting. Fetch the full event details: title, start/end time, location or video link (Zoom/Meet/Teams URL), description/agenda, and **attendee list with email addresses**. --- ### Step 2: Pull Email Context Search Gmail for recent threads involving the meeting attendees. **Search strategy:** - Search by attendee email addresses and/or names. - Determine how far back to look *smartly*: - If you find emails from within the last **2 weeks**, focus there. - If the last relevant email is older, expand to **1 month**, then **3 months**, stopping when you find substantive threads. - For brand-new contacts (no prior email history), note this explicitly. **What to extract from emails:** 1. **Open action items** — anything that was promised, assigned, or requested but doesn't appear to have been resolved. Flag who owes what. 2. **Key discussion points** — topics that came up in recent threads relevant to this meeting. 3. **Thread summaries** — brief summary of the 2–3 most relevant recent threads. 4. **Tone / relationship context** — is this a new relationship, ongoing project, escalation, etc.? --- ### Step 3: Extract Agenda from Invite Check the calendar event's description field for: - A formal agenda - Pre-read materials or links - Goals or expected outcomes - Any notes the user added If there's no agenda, note it so the user is aware. --- ### Step 4: Optional Web Context If the meeting involves **external attendees** (people outside the user's organization) or **company names** are mentioned in the invite/emails: - Search the web briefly for recent news about those companies or individuals. - Prioritize: funding rounds, product launches, leadership changes, recent press. - Keep this section tight — 2–3 bullets max. Skip if nothing relevant surfaces. --- ### Step 5: Deliver the Briefing Format the output as a clean, scannable briefing. Use this structure: --- ## 📅 [Meeting Title] **When:** [Day, Date • Start–End Time] **Where:** [Location / Video link] **With:** [Attendee names and roles if known] --- ### 🗒️ Agenda [Bullet points from invite, or "No agenda provided — consider setting one."] --- ### 📬 Email Summary [2–3 sentence summary of recent threads with these attendees] **Key threads:** - [Thread title / topic] — [1-line summary] - ... --- ### ✅ Open Action Items - [ ] [Action item] — owed by [person] (from [email date]) - [ ] ... *(If none found: "No outstanding action items found in recent emails.")* --- ### 🌐 Context & News *(only if external attendees)* - [Company/person]: [1-line recent news item] - ... --- ### 💡 Suggested Talking Points Based on the above, 2–3 suggested things to raise or be ready to address. --- ## Tone & Length - Be concise. The goal is a 60-second scan, not a report. - Use plain language. Avoid restating obvious things. - If something is missing (no agenda, no prior emails), say so clearly — don't pad. - If the meeting is with many attendees (5+), focus email search on the **organizer** and any VIPs, not every attendee. --- ## Edge Cases - **Internal all-hands or recurring standups**: Skip email search unless the user asks. Just show agenda + time. - **No attendees listed**: Work with whatever info the invite has. Note the gap. - **Multiple meetings in the next 30 min**: Surface all of them, ask which one to prep for. - **User asks for a specific meeting that's days away**: Still run the full workflow, just note it's not imminent.