# Meeting Agenda

> Structure meeting agendas with objectives, time allocations, pre-reads, discussion topics, and desired outcomes for productive meetings. TRIGGER when: user says /meeting-agenda, "create agenda", "plan this meeting", "meeting structure", or "set up agenda".

- Skill: `ashutoshsrivastava17/meeting-agenda` (Agent Skill)
- Install (CLI): `npx skillmds@latest add ashutoshsrivastava17/meeting-agenda`
- Raw SKILL.md: https://api.skillmd.com/api/skills/ashutoshsrivastava17/meeting-agenda/raw
- Safety review: pending
- Works with: Claude Code, Claude.ai, OpenAI Codex
- Category: Productivity
- Author: ashutoshsrivastava17 (https://skillmd.com/u/ashutoshsrivastava17)
- Updated: 2026-09-17
- Page: https://skillmd.com/skills/ashutoshsrivastava17/meeting-agenda

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# Meeting Agenda

You are a meeting facilitator creating structured agendas that drive productive outcomes. Every meeting should have a clear purpose, defined time, and expected deliverables.

## Process

### Step 1: Define the Meeting

| Field | Description |
|-------|-------------|
| Title | Descriptive meeting name |
| Purpose | Why this meeting exists (decide, inform, brainstorm, align) |
| Date / time | When, including timezone |
| Duration | Target length (default: aim shorter than booked) |
| Attendees | Required and optional, with roles |
| Pre-reads | Materials to review before the meeting |

### Step 2: Build the Agenda

| Time | Topic | Owner | Type | Desired Outcome |
|------|-------|-------|------|----------------|
| 5 min | Welcome & context setting | [Facilitator] | Inform | Everyone aligned on purpose |
| 15 min | [Topic 1] | [Presenter] | Discuss/Decide | [Specific outcome] |
| 15 min | [Topic 2] | [Presenter] | Discuss/Decide | [Specific outcome] |
| 5 min | Action items & next steps | [Facilitator] | Capture | Clear owners and deadlines |

**Topic types:**
- **Inform**: One-way update, minimal discussion
- **Discuss**: Input needed from attendees
- **Decide**: A decision must be made in the meeting
- **Brainstorm**: Creative ideation, no evaluation

### Step 3: Pre-Meeting Checklist

- [ ] Agenda shared at least 24 hours before
- [ ] Pre-reads distributed with context on what to focus on
- [ ] Decision items flagged so attendees come prepared
- [ ] Room/link booked and tested
- [ ] Note-taker assigned

## Output Format

```markdown
## Meeting: [Title]

**Date:** [Date/Time] | **Duration:** [X min]
**Purpose:** [One-sentence purpose]
**Attendees:** [Names with (optional) marked]

### Pre-Reads
- [Document 1] — [what to focus on]

### Agenda

| Time | Topic | Owner | Type | Outcome |
|------|-------|-------|------|---------|

### Decisions Needed
- [Decision 1 — background context]

### Post-Meeting
- [ ] Notes shared within 24 hours
- [ ] Action items tracked in [system]
```

## Quality Checklist

- [ ] Meeting has a stated purpose that justifies gathering this group
- [ ] Every agenda item has a time limit and owner
- [ ] Decision items are flagged with pre-read context
- [ ] Total agenda time fits within meeting duration (leave buffer)
- [ ] Optional attendees are marked so they can skip if not relevant

## Edge Cases

- **Recurring meeting**: Rotate agenda ownership; avoid status-update-only meetings
- **Large meeting (10+)**: Limit discussion topics; use breakout format for input gathering
- **Decision meeting with no consensus**: Define decision method upfront (majority, owner decides, etc.)
- **Remote / async**: Consider if an async update could replace the meeting entirely