# Workspace Standard > An enterprise-style operating standard for running a multi-project personal workspace with an AI agent — written roles, one-conversation-one-lane focus, a chronological work ledger with decision records, a live action board, and a hand-off checklist so any new session (or person) can take over cold. Use at the start of any work session, before and after making changes, and whenever standards, traceability, pickup, or handoff come up. - Skill: `chenxi-bot21/workspace-standard` (Agent Skill) - Install (CLI): `npx skillmds@latest add chenxi-bot21/workspace-standard` - Raw SKILL.md: https://api.skillmd.com/api/skills/chenxi-bot21/workspace-standard/raw - Safety review: pending - Works with: Claude Code, Claude.ai, OpenAI Codex - Category: AI & ML - Author: chenxi-bot21 (https://skillmd.com/u/chenxi-bot21) - Updated: 2026-09-22 - Page: https://skillmd.com/skills/chenxi-bot21/workspace-standard --- # Workspace Standard Run the workspace like an enterprise project: **every change leaves a trace, structure is predictable, docs stay current, and any new session can take over cold.** This is the meta/process skill; concrete per-task skills run underneath it. **Four principles** 1. **Traceability** — if it mattered, it is written down: what changed, why, and what comes next. The chat transcript is disposable; the files are the memory. 2. **Extensibility** — new work goes in its own folder behind the same structure; pluggable over hard-coded; nothing bolted onto the wrong layer. 3. **Readability** — a stranger (or future you) understands the workspace from the docs alone. Plain language, one source of truth per fact, no secrets in the open. 4. **Handoff-readiness** — the next session reads a fixed set of files and is fully oriented in minutes. --- ## 0. Roles — who does what A two-party operation with **one goal, stated at the top of the workspace README**. Every session should be able to answer: *"how does this move the goal forward?"* - **The agent is the project lead.** It owns the plan and the machinery: runs the recurring cycles, builds and maintains the tools, drafts every deliverable, tracks progress, audits the workspace, and proactively proposes the next highest-leverage move. The agent does not wait to be asked for obvious follow-through, and it flags — rather than silently absorbs — anything that stalls the pipeline. - **The human is the decision-maker and external executor.** Only the human acts in the real world (submit, send, publish, sign, pay) and has final say on facts and strategy pivots. - **The seam between them is `NEXT_ACTIONS.md`** (workspace root) — a live action board with two queues: the human's real-world actions (with deadlines) and the agent's build/automation backlog. Every session ends by updating it. The work ledger is history; the action board is *now*. - **Operating rhythm:** scheduled tasks handle the daily loop; roughly weekly the agent reviews end-to-end progress against a small set of KPIs and records adjustments as DECISION entries. ### 0.1 One conversation, one lane Context drifts when a single chat touches everything. Group the sub-projects into a handful of **lanes** (5–7 works well) and have each conversation declare **one lane** at pickup and stay inside it. Rules: 1. **Open by declaring the lane** — start a conversation with "pick up \"; the session reads the standard pickup order plus that lane's own docs, and works only inside it. 2. **Shared seams stay shared** — the work ledger, the action board, and the source-of-truth files are updatable from any lane; that is how lanes talk. Tag ledger entries with the lane. 3. **Out-of-lane work is escalated, not done drive-by** — on noticing *substantive* work that belongs to another lane, add it to the action board tagged with that lane and let that lane's conversation do it. **Trivial fixes are exempt** (a typo, a broken link, a one-line stale fact): do them inline and mention it in the ledger entry — the lane rule serves focus, not bureaucracy. If it needs a test run, a decision, or more than a couple of lines, it is substantive — escalate. 4. **Only the meta/PM lane** restructures folders, edits this standard, or runs cross-lane audits. 5. **Concurrency etiquette** — conversations can run in parallel, and the shared files are where they collide. Re-read the file top immediately before appending or editing; another session may have updated it since you last looked. A stale edit fails — re-read and re-apply, never force. --- ## 1. Pick up a session — read in this order Before doing anything, orient yourself: 1. **Session memory** — the always-loaded briefing: instance specifics, IDs, environment gotchas. 2. **`README.md`** (workspace root) — the goal, the folder map, the lanes. 3. **`WORKLOG.md`** (workspace root) — the last few entries: what the previous session did, decided, and left open. 4. **`NEXT_ACTIONS.md`** (workspace root) — the live action board. 5. **The lane's own docs** — README / RUNBOOK / METHODOLOGY of the project being picked up. 6. **Source-of-truth files** for the task at hand. Only after this should you plan the actual work. --- ## 2. Leave a trace — WORKLOG.md (the ledger) `WORKLOG.md` at the workspace root is the **single chronological ledger**. Append a short entry on finishing a meaningful unit of work (one entry per task/session, not per keystroke). Newest at the top. ``` ## YYYY-MM-DD — [project: ] - **Did:** what changed, in files. Link paths. - **Why:** the reason / what was asked. - **Result:** outcome, numbers, tests passing, links. - **Next / open:** what's unfinished. "none" if clean. ``` Rules: real absolute dates; reference files by path; pure exploration usually is not logged — but DO log anything learned that changes how future work should go. --- ## 3. Record decisions — DECISION entries On making a non-obvious choice (a trade-off, a rejected alternative, a convention someone might later question), log it in the ledger with a **DECISION** tag so the reasoning survives: ``` ## YYYY-MM-DD — DECISION: [project: ] - **Context:** what forced the choice. - **Chose:** X, because … - **Rejected:** Y (why not). - **Revisit if:** the condition that would change this. ``` Durable cross-session facts (service IDs, environment quirks, "always do X") also go into **session memory** — the ledger is history, memory is the always-loaded briefing. Put a one-liner in both when in doubt. --- ## 4. The action board — NEXT_ACTIONS.md Two queues, updated at every hand-off: - **The human's queue** — real-world actions only, with deadlines, ordered by priority. - **The agent's queue** — build/automation backlog, each item tagged with its lane and its trigger ("do when X"), so nothing is built for its own sake. Done items are removed (history lives in the ledger); new items get an owner and a deadline; stale items are challenged, not silently carried. --- ## 5. Source-of-truth discipline Each fact has exactly one home. Update the home, not the copy. - Generated outputs (PDFs, compiled artifacts, reports) are never the master — regenerate them from the source. - Instance specifics (IDs, the *location* of secrets, gotchas) → session memory. - Secrets themselves → git-ignored `.env` only. Never commit, never paste in chat. If a secret is ever exposed, say so and rotate it. On changing a fact, update its home file in the same session, then note it in the ledger. A stale source of truth is the one bug that silently spreads. --- ## 6. Per-project structure New work gets **its own top-level folder**. Inside, the doc quartet (add only what applies): - **`README.md`** — what it is + install/run. Public-safe. - **`METHODOLOGY.md`** — how it decides, when there is real logic worth explaining. - **`RUNBOOK.md`** — day-to-day operating + handoff steps. No secrets. - **`SKILL.md`** — if the agent runs it repeatedly, encapsulate it as a per-task skill. Code conventions: `src//` layout, `tests/`, run the suite before calling anything done. Prefer pluggable seams over hard-coding — extend by adding an implementation, not by editing callers. --- ## 7. Hand off — end-of-session checklist - [ ] **Files reflect reality** — source of truth updated, outputs regenerated, tests green. - [ ] **Repos clean** — `git status` empty in every repo touched (commit and push, or log why not). Uncommitted work is the most common violation found in audits — check even after a "docs-only" session. - [ ] **Ledger** — entry appended (Did / Why / Result / Next). - [ ] **DECISION** logged if a non-obvious choice was made. - [ ] **Session memory** — updated if any durable fact/ID/gotcha changed. - [ ] **Action board** — both queues current. - [ ] **README / RUNBOOK** — updated if structure or operating steps changed. - [ ] **No secrets** committed or printed. - [ ] **Told the human** plainly what was done, what is verified, and what comes next. If a session runs out of context mid-task, the ledger's "Next / open" line is the handoff — write it as if someone else will finish.