# Decision Meeting Notes

> Turn meetings into decisions, owners, open questions, and follow-ups.

- Skill: `danielpradilla/decision-meeting-notes` (Agent Skill)
- Install (CLI): `npx skillmds@latest add danielpradilla/decision-meeting-notes`
- Raw SKILL.md: https://api.skillmd.com/api/skills/danielpradilla/decision-meeting-notes/raw
- Safety review: PASS (external: skill-scanner PASS, skillspector PASS)
- Works with: Claude Code, Claude.ai, OpenAI Codex
- Category: Productivity
- Author: danielpradilla (https://skillmd.com/u/danielpradilla)
- Updated: 2026-08-19
- Page: https://skillmd.com/skills/danielpradilla/decision-meeting-notes

---


# Decision Meeting Notes

Use this workflow to structure meeting notes to maximize value and ensure follow-through.

## Standard Meeting Notes Template

### Meeting Header
**Meeting**: [Meeting Title]  
**Date**: [Date]  
**Attendees**: [Names/Roles]  
**Note Taker**: [Name]  
**Duration**: [Actual duration]

### Agenda
- [ ] Topic 1
- [ ] Topic 2
- [ ] Topic 3

*(Check off items as discussed)*

### Decisions Made
Clear documentation of decisions:

**Decision**: [What was decided]  
**Context**: [Why this decision]  
**Owner**: [Who's responsible for executing]  
**Deadline**: [When if applicable]  

Use this format for each decision made.

### Action Items
All action items should be:
- [ ] **[Action item]** - @Owner - Due: [Date]
- [ ] **[Action item]** - @Owner - Due: [Date]

Format:
- Clear, specific action
- Single owner (no "team" ownership)
- Concrete deadline
- Checkbox for tracking

### Discussion Notes
Key points discussed organized by topic:

**Topic 1: [Name]**
- Key point or discussion highlight
- Important context or concern raised
- Any data or information shared

**Topic 2: [Name]**
- Key discussion points
- Decisions or conclusions reached

### Open Questions / Follow-Up
Questions that couldn't be answered:
- **Question**: [What we need to know]
- **Owner**: [Who will find out]
- **By When**: [Deadline]

### Next Steps
Clear summary of what happens next:
1. [Immediate next action]
2. [Follow-up meeting if needed]
3. [Any broader process to start]

## Best Practices

**During the meeting:**
- Focus on decisions and action items over dialogue
- Capture specific commitments, not general discussion
- Note dissenting opinions on important decisions
- Ask for clarity on vague commitments ("I'll look into it" → "I'll analyze the data and share findings by Friday")

**After the meeting:**
- Send notes within 2 hours while fresh
- Tag action item owners (@mention them)
- Include links to relevant documents
- Follow up on overdue action items

**What to capture:**
Decisions made
Action items with owners and deadlines
Key points of discussion
Open questions
Next steps

**What to skip:**
Verbatim transcripts
Off-topic tangents
Preliminary discussion before decisions
Redundant information

## Meeting Types & Adaptations

### 1:1 Meetings
Focus on:
- Career development discussions
- Feedback (both directions)
- Current challenges
- Action items for both parties

Template additions:
- **Recent Wins**: What's going well
- **Challenges**: What's not going well
- **Career Discussion**: Development topics
- **Feedback**: For both parties

### Sprint Planning
Focus on:
- Story acceptance criteria
- Sizing/estimation decisions
- Dependency identification
- Sprint commitment

Template additions:
- **Sprint Goal**: What we're committing to
- **Story Points**: Capacity and estimates
- **Dependencies**: External blockers
- **Definition of Done**: Acceptance criteria

### Product Reviews
Focus on:
- Design decisions
- User feedback discussed
- Changes requested
- Launch readiness assessment

Template additions:
- **Design Decisions**: What was approved/rejected
- **User Feedback**: Key insights discussed
- **Open Design Questions**: What needs iteration
- **Launch Criteria**: Remaining requirements

### Stakeholder Sync
Focus on:
- Status updates delivered
- Concerns raised
- Approvals given
- Escalation needs

Template additions:
- **Status Overview**: High-level progress
- **Approvals Obtained**: Sign-offs received
- **Escalations**: Issues raised to stakeholders
- **Next Sync**: When and what to cover