# Meeting Notes Formatter > Convert raw meeting notes to structured markdown or PDF with automatic section detection, action items extraction, and attendee parsing. - Skill: `majiayu000/meeting-notes-formatter` (Agent Skill, multi-file: 2 files) - Install (CLI): `npx skillmds add majiayu000/meeting-notes-formatter` - Raw SKILL.md: https://api.skillmd.com/api/skills/majiayu000/meeting-notes-formatter/raw - Safety review: pending - Works with: Claude Code, Claude.ai, OpenAI Codex - Category: Docs & Writing - Author: majiayu000 (https://skillmd.com/u/majiayu000) - Updated: 2026-09-09 - Page: https://skillmd.com/skills/majiayu000/meeting-notes-formatter --- # Meeting Notes Formatter Transform raw, unstructured meeting notes into clean, professional documents. Automatically detects sections, extracts action items, parses attendees, and exports to Markdown or PDF. ## Quick Start ```python from scripts.notes_formatter import MeetingNotesFormatter # Format raw notes raw_notes = """ Project sync Jan 15 Attendees: John, Sarah, Mike Discussed Q1 roadmap - Feature A is priority - Feature B pushed to Q2 Sarah to send updated timeline by Friday Mike will review budget Next meeting Jan 22 """ formatter = MeetingNotesFormatter(raw_notes) formatter.format() formatter.save("meeting_notes.md") # Or save as PDF formatter.save("meeting_notes.pdf") ``` ## Features - **Auto-Detection**: Identifies title, attendees, sections, action items - **Action Item Extraction**: Pulls out tasks with owners and due dates - **Attendee Parsing**: Extracts participant list from various formats - **Section Organization**: Groups content into logical sections - **Output Formats**: Markdown, PDF - **Templates**: Structured output with consistent formatting ## API Reference ### Initialization ```python # From string formatter = MeetingNotesFormatter(raw_notes_string) # From file formatter = MeetingNotesFormatter.from_file("notes.txt") ``` ### Formatting ```python # Auto-format (detects structure) formatter.format() # With manual overrides formatter.set_title("Weekly Standup") formatter.set_date("2024-01-15") formatter.set_attendees(["John Smith", "Sarah Jones"]) formatter.format() ``` ### Manual Configuration ```python # Set meeting metadata formatter.set_title("Project Review Meeting") formatter.set_date("January 15, 2024") formatter.set_time("2:00 PM - 3:00 PM") formatter.set_location("Conference Room A") # Set attendees formatter.set_attendees(["John Smith", "Sarah Jones", "Mike Wilson"]) # Add sections manually formatter.add_section("Discussion", [ "Reviewed Q1 roadmap", "Discussed resource allocation", "Agreed on priorities" ]) # Add action items formatter.add_action_item("Send timeline update", owner="Sarah", due="Friday") formatter.add_action_item("Review budget proposal", owner="Mike") ``` ### Output ```python # Get formatted markdown markdown = formatter.to_markdown() # Save to file formatter.save("notes.md") # Markdown formatter.save("notes.pdf") # PDF # Get structured data data = formatter.to_dict() ``` ## Auto-Detection Features ### Title Detection Identifies meeting title from: - First line if short and descriptive - Lines containing "meeting", "sync", "standup", "review" - Date patterns at start of notes ### Attendee Detection Extracts attendees from: - "Attendees: John, Sarah, Mike" - "Present: John Smith, Sarah Jones" - "Participants: @john @sarah @mike" - Lists following attendee keywords ### Action Item Detection Identifies tasks from: - "ACTION: Send report" - "TODO: Review document" - "[John] to send update" - "Sarah will review by Friday" - Lines with owner/assignee patterns ### Date Detection Extracts dates from: - "January 15, 2024" - "2024-01-15" - "01/15/2024" - "Jan 15" ## Output Formats ### Markdown Output ```markdown # Weekly Project Sync **Date:** January 15, 2024 **Time:** 2:00 PM - 3:00 PM **Attendees:** John Smith, Sarah Jones, Mike Wilson --- ## Discussion - Reviewed Q1 roadmap progress - Feature A is on track for release - Feature B moved to Q2 due to resource constraints ## Decisions - Prioritize performance improvements - Delay new feature development until Q2 ## Action Items | Task | Owner | Due Date | |------|-------|----------| | Send updated timeline | Sarah | Jan 19 | | Review budget proposal | Mike | Jan 22 | | Schedule follow-up | John | Jan 16 | --- **Next Meeting:** January 22, 2024 ``` ### PDF Output Professional formatted PDF with: - Clean typography - Organized sections - Action item table - Header with meeting details ## CLI Usage ```bash # Format notes file python notes_formatter.py --input raw_notes.txt --output formatted.md # Output as PDF python notes_formatter.py --input notes.txt --output notes.pdf # With manual metadata python notes_formatter.py --input notes.txt \ --title "Weekly Standup" \ --date "Jan 15, 2024" \ --output standup.md ``` ### CLI Arguments | Argument | Description | Default | |----------|-------------|---------| | `--input` | Input text file | Required | | `--output` | Output file path | `notes.md` | | `--title` | Meeting title override | Auto-detect | | `--date` | Meeting date override | Auto-detect | | `--template` | Output template | `standard` | ## Examples ### Raw Notes Input ```text Team standup 1/15 john sarah mike present Updates: - John: finished API integration - Sarah: working on frontend - Mike: reviewing PRs Blockers: Sarah blocked on design specs need mike to review sarah's PR action items: john to deploy to staging today sarah follow up with design team mike review PR by EOD next standup wednesday ``` ### Formatted Output ```markdown # Team Standup **Date:** January 15, 2024 **Attendees:** John, Sarah, Mike --- ## Updates - **John:** Finished API integration - **Sarah:** Working on frontend - **Mike:** Reviewing PRs ## Blockers - Sarah blocked on design specs - Need Mike to review Sarah's PR ## Action Items | Task | Owner | Due | |------|-------|-----| | Deploy to staging | John | Today | | Follow up with design team | Sarah | - | | Review PR | Mike | EOD | --- **Next Meeting:** Wednesday ``` ### Project Review Notes ```python notes = """ Q4 Review - Dec 15 Present: Leadership team, Product, Engineering Revenue exceeded targets by 12% Customer satisfaction at 94% Engineering delivered 15 of 18 planned features Challenges: - Hiring slower than expected - Two key features delayed 2024 Planning: Q1 focus on performance Q2 new product launch Need budget approval for new hires Actions: CEO to approve headcount by Dec 20 VP Eng to present technical roadmap Product to finalize Q1 priorities """ formatter = MeetingNotesFormatter(notes) formatter.format() formatter.save("q4_review.pdf") ``` ## Templates ### Standard (Default) - Title and metadata header - Sections with bullet points - Action items table - Next meeting footer ### Minimal - Simple markdown - No tables - Compact format ### Detailed - Full metadata - Timestamps - Expanded sections - Decision log ## Dependencies ``` reportlab>=4.0.0 python-dateutil>=2.8.0 ``` ## Limitations - English language only - Best with structured raw notes - May miss context in very informal notes - PDF styling is basic