# Board Meeting

> Multi-agent board meeting protocol for strategic decisions. Runs a structured 6-phase deliberation: context loading, independent C-suite contributions (isolated, no cross-pollination), critic analysis, synthesis, founder review, and decision extraction. Use when the user invokes /cs:board, calls a board meeting, or wants structured multi-perspective executive deliberation on a strategic question.

- Skill: `neekware/board-meeting` (Agent Skill, multi-file: 4 files)
- Install (CLI): `npx skillmds add neekware/board-meeting`
- Raw SKILL.md: https://api.skillmd.com/api/skills/neekware/board-meeting/raw
- Safety review: pending (external: skill-scanner PASS, skillspector CAUTION)
- Works with: Claude Code, Claude.ai, OpenAI Codex
- Category: AI & ML
- License: MIT
- Author: neekware (https://skillmd.com/u/neekware)
- Updated: 2026-08-19
- Page: https://skillmd.com/skills/neekware/board-meeting

---


# Board Meeting Protocol

Structured multi-agent deliberation that prevents groupthink, captures minority views, and produces clean, actionable decisions.

## Keywords

board meeting, executive deliberation, strategic decision, C-suite, multi-agent, /cs:board, founder review, decision extraction, independent perspectives

## Invoke

`/cs:board [topic]` — e.g. `/cs:board Should we expand to Spain in Q3?`

---

## The 6-Phase Protocol

### PHASE 1: Context Gathering

1. Load `memory/company-context.md`
2. Load `memory/board-meetings/decisions.md` **(Layer 2 ONLY — never raw transcripts)**
3. Reset session state — no bleed from previous conversations
4. Present agenda + activated roles → wait for founder confirmation

**Chief of Staff selects relevant roles** based on topic (not all 9 every time):
| Topic | Activate |
|-------|----------|
| Market expansion | CEO, CMO, CFO, CRO, COO |
| Product direction | CEO, CPO, CTO, CMO |
| Hiring/org | CEO, CHRO, CFO, COO |
| Pricing | CMO, CFO, CRO, CPO |
| Technology | CTO, CPO, CFO, CISO |

---

### PHASE 2: Independent Contributions (ISOLATED)

**No cross-pollination. Each agent runs before seeing others' outputs.**

Order: Research (if needed) → CMO → CFO → CEO → CTO → COO → CHRO → CRO → CISO → CPO

**Reasoning techniques:** CEO: Tree of Thought (3 futures) | CFO: Chain of Thought (show the math) | CMO: Recursion of Thought (draft→critique→refine) | CPO: First Principles | CRO: Chain of Thought (pipeline math) | COO: Step by Step (process map) | CTO: ReAct (research→analyze→act) | CISO: Risk-Based (P×I) | CHRO: Empathy + Data

**Contribution format (max 5 key points, self-verified):**

```
## [ROLE] — [DATE]

Key points (max 5):
• [Finding] — [VERIFIED/ASSUMED] — 🟢/🟡/🔴
• [Finding] — [VERIFIED/ASSUMED] — 🟢/🟡/🔴

Recommendation: [clear position]
Confidence: High / Medium / Low
Source: [where the data came from]
What would change my mind: [specific condition]
```

Each agent self-verifies before contributing: source attribution, assumption audit, confidence scoring. No untagged claims.

---

### PHASE 3: Critic Analysis

Executive Mentor receives ALL Phase 2 outputs simultaneously. Role: adversarial reviewer, not synthesizer.

Checklist:

- Where did agents agree too easily? (suspicious consensus = red flag)
- What assumptions are shared but unvalidated?
- Who is missing from the room? (customer voice? front-line ops?)
- What risk has nobody mentioned?
- Which agent operated outside their domain?

---

### PHASE 4: Synthesis

Chief of Staff delivers using the **Board Meeting Output** format (defined in `agent-protocol/SKILL.md`):

- Decision Required (one sentence)
- Perspectives (one line per contributing role)
- Where They Agree / Where They Disagree
- Critic's View (the uncomfortable truth)
- Recommended Decision + Action Items (owners, deadlines)
- Your Call (options if founder disagrees)

---

### PHASE 5: Human in the Loop ⏸️

**Full stop. Wait for the founder.**

```
⏸️ FOUNDER REVIEW — [Paste synthesis]

Options: ✅ Approve | ✏️ Modify | ❌ Reject | ❓ Ask follow-up
```

**Rules:**

- User corrections OVERRIDE agent proposals. No pushback. No "but the CFO said..."
- 30-min inactivity → auto-close as "pending review"
- Reopen any time with `/cs:board resume`

---

### PHASE 6: Decision Extraction

After founder approval:

- **Layer 1:** Write full transcript → `memory/board-meetings/YYYY-MM-DD-raw.md`
- **Layer 2:** Append approved decisions → `memory/board-meetings/decisions.md`
- Mark rejected proposals `[DO_NOT_RESURFACE]`
- Confirm to founder with count of decisions logged, actions tracked, flags added

---

## Memory Structure

```
memory/board-meetings/
├── decisions.md          # Layer 2 — founder-approved only (Phase 1 loads this)
├── YYYY-MM-DD-raw.md     # Layer 1 — full transcripts (never auto-loaded)
└── archive/YYYY/         # Raw transcripts after 90 days
```

**Future meetings load Layer 2 only.** Never Layer 1. This prevents hallucinated consensus.

---

## Failure Mode Quick Reference

| Failure                               | Fix                                                            |
| ------------------------------------- | -------------------------------------------------------------- |
| Groupthink (all agree)                | Re-run Phase 2 isolated; force "strongest argument against"    |
| Analysis paralysis                    | Cap at 5 points; force recommendation even with Low confidence |
| Bikeshedding                          | Log as async action item; return to main agenda                |
| Role bleed (CFO making product calls) | Critic flags; exclude from synthesis                           |
| Layer contamination                   | Phase 1 loads decisions.md only — hard rule                    |

---

## References

- `templates/meeting-agenda.md` — agenda format
- `templates/meeting-minutes.md` — final output format
- `references/meeting-facilitation.md` — conflict handling, timing, failure modes