# Ceo Work Tracking > Use when a message, meeting, or decision creates trackable work that needs extraction, assignment, project or TODO creation, follow-up, completion evidence, or closure. Use ceo-message-triage when no durable work item is needed and ceo-meeting-work for meeting synthesis before actions are confirmed. Load the relevant task operation Skill before changing tracked work. - Skill: `stardustai/ceo-work-tracking` (Agent Skill, multi-file: 2 files) - Install (CLI): `npx skillmds@latest add stardustai/ceo-work-tracking` - Raw SKILL.md: https://api.skillmd.com/api/skills/stardustai/ceo-work-tracking/raw - Safety review: pending - Works with: Claude Code, Claude.ai, OpenAI Codex - Category: Productivity - Author: stardustai (https://skillmd.com/u/stardustai) - Updated: 2026-09-17 - Page: https://skillmd.com/skills/stardustai/ceo-work-tracking --- # CEO Work Tracking Treat extraction, creation, follow-up, replies, completion verification, and closure as one lifecycle. Preserve identity, intent, evidence, and links across every state change. Do not use keyword routers, hardcoded business terms, person names, or static routing branches to make work decisions. Load `dingtalk-todo` for DingTalk TODO operations, `task-management` for local task records, and `dingtalk-chat` before requesting updates or reporting closure. ## Lifecycle Decision 1. Decide whether the input deserves durable tracking. Discard ordinary process motion and low-consequence coordination. Track a commitment only when losing it would materially affect an established goal, delivery, decision, risk, or obligation supported by the current evidence. 2. Choose a one-time action, TODO, or project. Use a project only for durable multi-step work, a TODO for one owned deliverable that needs state, and a one-time action when no persistent follow-up is needed. 3. Require stable owner identity and owner evidence before assigning work or drafting a follow-up. Record the evidence source, why it proves ownership, and the supporting fact. A participant, speaker, sender, reporter, group member, contact lookup, or name match proves identity or presence only; it does not prove responsibility. Never infer an owner from those roles. 4. For tracked work, preserve the deliverable, deadline, completion standard, priority, source context, and the consequence of non-completion. Do not make a vague title stand in for missing scope. 5. Every follow-up must bind to a TODO, either by an existing `todo_id` or by the same `todo_ref` as a TODO created in the decision. Do not create a reminder that exists independently from owned work. 6. Select a schedule during local work hours and select the actual audience. Use a verified source group only when that group is appropriate and includes the intended owner. Use a verified direct identity for sensitive content. If owner or target evidence is missing, repair the existing work item or ask for that evidence; do not ask the service to guess or reroute it. 7. Read current project, TODO, and external status before following up. Load the operation Skills needed to read live status. Historical summaries and an old draft do not establish current state. 8. Close the TODO and suppress its open follow-ups when current evidence proves completion or cancellation. Preserve the evidence source, reason, description, and completion time. Do not close from a status-like phrase without evidence tied to the deliverable. 9. If the TODO is still open after current-state reads, ask one concise, contextual progress question. Mention the source and request the missing result, blocker, or date; do not reassign the work in reminder wording. 10. Apply replies to the existing work item. Update, close, reschedule, reassign, or suppress the matched TODO and follow-up; do not create a second project, TODO, or follow-up for the same commitment. ## Lifecycle Cases - `routine_process_is_discarded`: discard routine process motion unless the evidence establishes a material tracked commitment or risk. - `important_commitment_creates_todo_with_owner_evidence`: create a TODO only with a concrete deliverable and stable owner evidence. - `follow_up_cannot_exist_without_todo`: bind the follow-up to its open TODO. - `participant_or_speaker_is_not_owner_evidence`: do not assign or contact a person merely because they participated, spoke, sent, reported, or appeared. - `due_follow_up_refreshes_live_todo_before_send`: require current TODO and external-status reads before deciding that a due reminder remains useful. - `completed_todo_suppresses_follow_up`: close or suppress all pending reminders when supported completion evidence exists. - `owner_correction_updates_todo_and_suppresses_old_draft`: update the existing TODO owner using the correction evidence and suppress the draft aimed at the previous owner before considering a new draft. - `follow_up_reply_updates_existing_work_item_instead_of_creating_duplicate`: match the reply to the existing TODO and follow-up and mutate those records. - `stale_follow_up_is_skipped`: when an old draft is presented for reevaluation, read its current project, TODO, external status, and replies; suppress it only when those facts show the old question is no longer appropriate. The service may enqueue reevaluation but cannot decide the semantic outcome. If the decision keeps the follow-up open, provide a new future work-hours schedule; the revised draft is a new repair revision. - `sensitive_follow_up_uses_verified_direct_target`: use only the verified direct identity selected in the decision; never convert a group target to a direct target in service code. ## Memory And Evidence Memory is optional context, not completion evidence. When Memory is available, call `memory_recall` before creating or updating a project and record the query and useful result in `project.memory_context`. Only an actual successful recall sets `memory_recall_used=true`. If the tool is absent or fails, continue from current supplied and live evidence, set `memory_recall_used=false`, and record the unavailable status and substitute evidence in `project.memory_context`. Use current source material and live systems as authority for owner, target, and completion state. Load a specialist Skill when a tracked item belongs to a specialized workflow instead of copying that workflow here. ## Service Boundary The service owns persistence, scheduled wake-up, due-time and local-work-hours guards, bound-TODO existence, live DingTalk Todo completion refresh, local completion-evidence checks, exact-message idempotency, and sent-result or retry state. The service does not decide importance, ownership, audience, sensitivity, schedule meaning, completion meaning, or semantic similarity to older work. Preserve exact-message idempotency. A corrected or materially changed message is a new revision and is not blocked merely because an older message was stored or sent.