# Meeting Optimizer

> Audit and optimize meeting calendars — eliminate waste, create templates, and enforce meeting hygiene

- Skill: `uitbreidenos/meeting-optimizer` (Agent Skill)
- Install (CLI): `npx skillmds@latest add uitbreidenos/meeting-optimizer`
- Raw SKILL.md: https://api.skillmd.com/api/skills/uitbreidenos/meeting-optimizer/raw
- Safety review: pending
- Works with: Claude Code, Claude.ai, OpenAI Codex
- Category: Security
- Author: UitbreidenOS (https://skillmd.com/u/uitbreidenos)
- Updated: 2026-09-22
- Page: https://skillmd.com/skills/uitbreidenos/meeting-optimizer

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## When to activate

- Auditing team meeting load and identifying waste
- Designing meeting templates for recurring meetings
- Establishing meeting-free days or focus time blocks
- Creating meeting agendas and action item trackers
- Reducing meeting overhead for engineering teams

## When NOT to use

- For facilitation of specific meetings
- For event planning or workshops
- For team-building activity design

## Instructions

1. **Audit meeting calendar.** Export all recurring meetings for the team. Calculate total hours/week per person.
2. **Classify each meeting.** Category: decision, status update, brainstorm, 1:1, all-hands. Tag: essential, could-be-email, redundant.
3. **Calculate cost.** (Avg hourly rate × attendees × meeting duration) = cost per meeting. Sum weekly cost.
4. **Eliminate waste.** Cancel meetings with: no clear purpose, <50% attendance, or could-be-email status.
5. **Optimize remaining.** Shorten by 25% (60→45min), reduce attendees to essential only, require agendas.
6. **Create templates.** Standard agenda format: objective, pre-read, discussion items, decisions, action items.
7. **Set meeting norms.** No-meeting Wednesdays, meetings end 5 min early, decisions documented in shared doc.

## Example

```
Meeting Audit — Engineering Team (8 people)

Before: 23 recurring meetings/week, 47 person-hours/week, est. cost $9,400/week
After:  14 recurring meetings/week, 28 person-hours/week, est. cost $5,600/week
Savings: 40% reduction, $3,800/week ($197,600/year)

Eliminated:
- "Quick sync" (no agenda, 4 attendees, could be Slack)
- Duplicate status update (same info as standup)
- Friday demo (low attendance, moved to async video)
```