PM Operations

Write a clear Request for Proposal that gets comparable, high-quality vendor bids. Use when asked to write an RFP, a request for proposal/quote/tender, or to solicit and compare vendor proposals. Produces a complete RFP — background, scope of work, requirements, evaluation criteria with weights, submission instructions, and timeline — structured so responses are easy to compare apples-to-apples.

Write a Standard Operating Procedure (SOP) for any operational task. Use when asked to write an SOP, standard operating procedure, work instruction, or operating manual. Produces a formal SOP with purpose, scope, procedure steps, quality checks, and version control.

Define a RACI matrix for a cross-functional project or process. Use when asked to build a RACI, create a responsibility matrix, clarify ownership across teams, or document decision rights. Produces a complete RACI matrix with role definitions, decision mapping, and a process for resolving conflicts.

Triage a Gmail inbox down to only what needs you. Use when asked to triage email, clear an inbox, find what needs a reply, or summarise recent mail. Produces a prioritised list of items needing action — replies, decisions, follow-ups — for a configurable window (default last 8 hours), filtering out receipts, notifications, and newsletters.

Build and maintain a project or product risk register. Use when asked to create a risk register, identify project risks, build a risk matrix, or document risks and mitigations for a programme. Produces a complete risk register with likelihood/impact scoring, RAG status, ownership, and prioritised mitigations.

Create a structured vendor evaluation framework for any procurement decision. Use when asked to evaluate vendors, compare suppliers, run an RFP scoring process, or assess a software or service provider. Produces a weighted scorecard, evaluation criteria, and recommendation framework.

Run a decision asynchronously — the memo, the silent-read window, the comment protocol, and the deadline that makes it land without a meeting. Use when asked to decide something async, replace a decision meeting with a document, run an Amazon-style written decision process, or when a decision keeps stalling in comment threads. Produces the decision memo plus the process wrapper: reader roles, response windows, comment-resolution rules, and the tie-breaker. For the document structure alone use decision-memo; this skill runs the process around it.

Interviews you across 15 questions to capture your role, topics, sources, exclusions, and format preferences, then writes a master prompt you can paste into a scheduled task or Claude Code Routine. Use when you want to set up a personalised daily news brief, build a reusable morning news prompt, or create an automated intelligence briefing. Produces a confirmed summary of your preferences, a ready-to-paste master prompt, and setup instructions for both Cowork Scheduled Tasks and Claude Code Routines.

Document any business process in a clear, structured format. Use when asked to document a process, write a process guide, create a workflow document, or map out how something works. Produces a complete process document with steps, roles, inputs, outputs, and edge cases.

Write a structured project status report for any project. Use when asked to write a project update, status report, RAG report, project dashboard narrative, or weekly project communication. Produces a clear status report with RAG ratings, milestone progress, risks, and decisions needed.

Review a vendor/SaaS contract against a practical checklist before you sign. Use when asked to review a vendor contract, check a SaaS/MSA/subscription agreement, flag risky terms, or prepare negotiation points before signing. Produces a structured review — key terms extracted, a risk-flagged checklist (commercial, legal, security, exit), questions to ask, and prioritised negotiation points. Not legal advice.

Design and facilitate any workshop, working session, or collaborative meeting. Use when asked to plan a workshop, design a facilitated session, run a ideation session, or create a workshop agenda. Produces a complete facilitation guide with session design, activity instructions, timing, and materials.