Show Today

Show Today

What to do today — reality-checked against live sources

When to use

• "what's for today?"
• "which tasks?"
• "where to start?"
• At the beginning of the work day

Dependencies

• Other skills: email-read, timezone
• External: Python 3, pandas, Google Calendar API, Gmail API

Paths

Execution order

CRITICAL: Always gather live state BEFORE reading CSVs.

Step 1: Live sources  →  calendar + inbox + sent (last 3 days)
Step 2: Static sources →  leads.csv + pm_tasks_master.csv
Step 3: Reconcile      →  cross-reference emails with lead contacts
Step 4: Display        →  show corrected picture, grouped by priority tier

Step 1: Read live sources (parallel)

Run all three in parallel:

# Calendar — today's events
$GOOGLE_TOOLS_PATH/.venv/bin/python3 $GOOGLE_TOOLS_PATH/read_calendar.py 1

# Inbox — last 3 days, all messages
$GOOGLE_TOOLS_PATH/.venv/bin/python3 $GOOGLE_TOOLS_PATH/read_emails.py 30 "after:$(date -v-3d '+%Y/%m/%d')"

# Sent — last 3 days
$GOOGLE_TOOLS_PATH/.venv/bin/python3 $GOOGLE_TOOLS_PATH/read_emails.py 20 "in:sent after:$(date -v-3d '+%Y/%m/%d')"

Step 2: Read static sources

import pandas as pd
from datetime import date

today = str(date.today())
CRM = '$DATA_PATH/sales/crm'
PM = '$DATA_PATH/projects/pm'

leads = pd.read_csv(f'{CRM}/relationships/leads.csv')
people = pd.read_csv(f'{CRM}/contacts/people.csv')
tasks = pd.read_csv(f'{PM}/pm_tasks_master.csv')

# Active leads only (not won/lost/dead)
active_leads = leads[leads['stage'].isin(['new', 'qualified', 'proposal', 'negotiation'])]

# Leads with actions due today or overdue
due = active_leads[active_leads['next_action_date'] <= today]

Step 3: Reconcile — the critical step

For each active lead that has next_action containing "waiting"/"check"/"follow-up":

1. Find the lead's primary contact email from people.csv
2. Check if any inbox emails match that email address (from: field)
3. If match found → the lead state is STALE — they already replied

Implementation:

# Build email lookup: person_id -> email
contact_emails = dict(zip(people['person_id'], people['email']))

# For each due lead, check if we have a reply
for _, lead in due.iterrows():
    contact_id = lead['primary_contact_id']
    email = contact_emails.get(contact_id, '')

    if not email or pd.isna(email):
        continue

    # Check if this email appears in recent inbox
    # (Claude: search the inbox output from Step 1 for this email address)
    # If found: flag as STALE — reply exists, next_action is outdated
    # If not found: lead state is current

Claude does this manually — scan Step 1 inbox output for email addresses matching lead contacts.

Step 4: Display

IMPORTANT: Use priority tiers, not raw priority_score.

=== TODAY: {date} ===

CALENDAR:
  {list today's events with times in WITA}

---

STALE ALERTS (leads where reply already exists but CRM not updated):
  - [lead-id] {contact name} replied on {date} — CRM says "{stale next_action}"
    ACTION NEEDED: read email, update lead, respond

---

MONEY NOW (invoices, payments, delivery deadlines):
  - {items}

MONEY SOON (deals in negotiation/proposal with active momentum):
  - {items}

LEADS — ACTION TODAY:
  - {leads with next_action_date == today}

LEADS — OVERDUE (skip anything older than 14 days unless high priority):
  - {leads with next_action_date < today, max 14 days old}

PM TASKS (in_progress or hot):
  - {items, skip auto-generated email reply tasks}

Priority tiers (strict order)

1. MONEY NOW — invoices, payment follow-ups, client delivery deadlines
2. MONEY SOON — closing deals in pipeline (negotiation/proposal stage with recent activity)
3. MONEY REPEATABLE — productizing consulting, scaling data labeling
4. SALES — outreach/follow-ups for qualified leads only
5. EVERYTHING ELSE — research, tooling, community (max 20% of day)

Filtering rules

• Skip auto-generated email tasks — pm_tasks_master.csv entries with task_name starting with "Reply:" are auto-generated by email agent. Do NOT show them as today's tasks.
• Skip leads older than 14 days overdue — if next_action_date is >14 days ago and no recent email activity, skip. Mention count: "N stale leads hidden (run query-leads to review)."
• Skip proj-012 AGI tasks — hobby time only, never show in daily briefing.
• Merge duplicates — if same lead appears in both PM tasks and leads.csv, show once with the most recent info.

Staleness detection patterns

Task completion rule

When showing tasks and user says "done" or it's clear a task was completed:

1. Mark done immediately (pm-done skill)
2. Suggest follow-up if applicable
3. Re-show updated list

Example output

=== TODAY: 2026-03-03 ===

CALENDAR:
  16:00  Client H x WelabelData (AI testing)
  18:00  Alex/Ivan (discovery call)
  21:30  Discovery Call: Frank Castle (Medical AI)

---

STALE ALERTS:
  - [lead-clienti-001] Edward Norton replied 2x (01:22, 02:47) —
    CRM says "Чекаємо відповідь, дьорнути якщо тиша до 05.03"
    ACTION: Edward asking for formal proposal on letterhead. Respond today.

---

MONEY NOW:
  - Invoice #99 Enterprise Corp/Client C ($X,XXX) — 19 days overdue, Alice checking fee structure
  - Mercury account closure — withdraw funds by April 16

MONEY SOON:
  - Client I — Edward wants formal proposal (letterhead, payment terms, dispute resolution)
  - Client G NDA — print, sign, send scan to Grace today

LEADS — ACTION TODAY:
  - [lead-example-001] Discovery call 18:00 WITA
  - [lead-clientg-001] Sign and send NDA

(3 stale leads hidden — run query-leads to review)

Related skills

• email-read — read inbox/sent for live state
• pm-done — mark task done + create follow-up
• query-leads — detailed lead queries, bulk review stale leads
• weekly-review — weekly progress report
• timezone — time conversion for calendar events