Prepdojo Applications

PrepDojo Applications

Log new job applications and record stage changes in the user's application tracker: applications.csv (one row per application) and resume-versions.csv (the resume catalog), living in a folder inside their Obsidian vault. A Dataview dashboard computes pipeline stats live from these files — writing the row is all it takes; never edit the dashboard.

The tracker is the user's source of truth for a high-stakes job search. Two consequences, always:

• Preview before writing. Show the row or the change you intend to write and get an explicit yes. Never auto-log.
• The scripts do the writing. Use the bundled scripts for every write — they are quote-aware, header-keyed, dedupe-checked, and append-only where it matters. Never string-edit a CSV line, and never rewrite the files by hand.

Find the tracker (once per session)

All paths come from prepdojo.json at the user's vault root, written by PrepDojo's generate.py. Locate it ONCE per session, in this order, stopping at the first success:

1. Pointer file. Read ~/.claude/prepdojo-vault.json (shape: {"vault_path": "..."}). If <vault_path>/prepdojo.json exists and parses, use it.
2. Working folder. Check the current working folder for prepdojo.json, then each parent up to three levels.
3. Shallow search. Search the session's accessible folders (connected/mounted folders, uploaded folders) for prepdojo.json, depth-limited (e.g. find <root> -maxdepth 3 -name prepdojo.json -not -path '*/.*'). Exactly one hit: use it silently. Several: ask which vault.
4. Ask. If nothing is found, ask the user where their vault is — they may need to connect the folder. Never guess, and never create prepdojo.json or the CSVs yourself.

After locating via steps 2–4, write the pointer file (create ~/.claude/ if needed) so future sessions skip the search; if the write fails, continue without it.

The tracker folder is <vault>/<config.applications.folder>; the CSV filenames and column schemas are in the applications section of prepdojo.json. If the vault is mounted read-only in this environment (e.g. a staged copy), run the scripts on a writable copy and write the result back through the platform's write-back mechanism.

Dates

Every date passed to the scripts is a literal YYYY-MM-DD, resolved by YOU in the user's timezone from the conversation context (the host injects the user's current date). Never run date in a sandboxed shell and never let the scripts consult a clock — a sandbox on UTC rolls to the next calendar day mid-evening for many users and would silently mis-date rows. The scripts enforce this by rejecting anything that isn't YYYY-MM-DD. If the user names another day ("I applied last Friday"), resolve that instead. If the context gives no date, ask.

Logging a new application

1. Gather fields from what the user gave (a URL, pasted JD text, or a plain sentence). If they shared a posting URL, a web fetch may fill in company, title, location, remote status, comp range, and a Req ID; if fetching fails (LinkedIn, many Workday instances), ask for the key fields instead of guessing.
2. If resume-versions.csv exists and has entries, offer its Version IDs (read-only; parse with a proper CSV reader) when the user hasn't named a resume version. Leave the field empty rather than inventing a version.
3. Default status to Wishlist unless the user says they already applied (then Applied, with applied_date set). Always set last_update. Leave unknown fields empty — no placeholder text.
4. Preview the row (company, title, req ID, location, resume version, status) and ask to confirm.
5. On yes, write the fields as JSON to a temp file and run:

python3 <skill>/scripts/append_application.py "<tracker-folder>" <application.json>

Field keys: company, position_title, req_id, job_link, location, remote, comp_range, applied_date, resume_version, cover_letter, referral, status, stage_history, last_update, next_action, recruiter_contact, notes, follow_up_date. Omit stage_history — the script defaults it to the initial status. The script refuses duplicates (same company + req ID, or same company + position title): if it reports one, tell the user instead of forcing the write.

6. Confirm in one line. Don't recap the whole row — the user just previewed it.

Updating an existing application

For stage changes ("Stripe moved me to phone screen"), follow-ups, recruiter contacts, comp updates, or dated notes:

1. Preview the change ("Stripe — ML Engineer: Status → Phone Screen, follow-up 2026-07-30") and get a yes.
2. Write the update as JSON to a temp file and run:

python3 <skill>/scripts/update_application.py "<tracker-folder>" <update.json>

The JSON carries company, position_title, last_update, plus any of: set (fields to replace — status, next_action, follow_up_date, recruiter_contact, comp_range, ...), stage_note (annotates a status change, e.g. "R1: ML domain + BQ, Jul 26"), append_note (a dated note appended to Notes). The script finds the row fresh at call time, appends status changes to Stage History (never rewrites it — set.stage_history is refused), and preserves existing notes.

If the script reports no row or several rows, relay that to the user — never "fix" it by editing the CSV directly.

Special situations

• Tracker not found (no prepdojo.json, or the CSVs missing from the applications folder): ask the user — their setup may have moved. Never create CSV files; PrepDojo's installer owns their creation.
• "Log this" with no details: ask for the URL or the key fields. Don't guess.
• Schema drift (script errors about a column missing from the header): the user's CSV predates a schema addition — tell them which column to append to their header row, per PrepDojo's release notes. Don't add it yourself without their yes.
• Which resume fits this posting? This skill tracks applications; it doesn't rank resumes. If the user has their own resume-matching setup, defer to it; otherwise compare the resume-versions.csv descriptions honestly and say when nothing fits.