Nocobase AI Employee

NocoBase AI Employee

Goal

Configure an AI employee-backed action for a specific NocoBase business surface. Decide whether the requirement should use built-in UI actions, JS actions, workflows, or an AI employee; then reuse or create the right employee and hand off the final UI placement to nocobase-ui-builder.

Required Hand-Off Skills

• Use nocobase-ui-builder for Modern page/block/action authoring and AI employee action placement.
• Use nocobase-data-modeling when the requirement needs new collections, fields, or relations before the AI action can work.
• Use nocobase-workflow-manage when the AI employee should call or trigger a workflow tool, or when the task is mostly deterministic backend automation.

Decision Gate

Classify the user request before writing anything:

Only choose AI employee when model judgment materially reduces ambiguity or gives the user a natural-language task surface. Do not use AI employee as a substitute for ordinary deterministic UI configuration.

Workflow

1. Decompose the request

   • Identify the target page/block/action slot, target collection, current-record vs whole-block context, and expected user interaction.
   • Split deterministic setup from non-deterministic model work.
   • If the target UI surface is not uniquely known, use nocobase-ui-builder inspection routes first.

2. Decide if AI employee is appropriate

   • Apply the Decision Gate.
   • If AI is not appropriate, hand off to the relevant skill and explain the narrower route.
   • If AI is appropriate, write a compact task contract: employee role, input context, expected output, whether to auto-send, whether to use web search, and any required tools/skills.

3. Discover existing AI employees

   • Prefer user-visible employees with aiEmployees:listByUser.
   • If using admin list data, filter to enabled=true, deprecated=false, and role-visible rows. Avoid category="developer" unless the user is configuring developer-facing builder work.
   • Match by role, position, bio, existing tools, and modelSettings.
   • Read references/ai-employee-api.md only when you need concrete resource names, fields, or payload shapes.

4. Reuse or create

   • Reuse an existing employee when one clearly covers the role with compatible tools and model restrictions.
   • Create a new employee only when no existing employee reaches roughly 70% fit, or when the user explicitly wants a dedicated employee.
   • For new employees, keep bio human-facing and put operational behavior in about.
   • For new employees, validate the create payload has avatar set to a supported avatar seed before calling aiEmployees:create.
   • If avatar is missing, empty, null, or unsupported, set it to the default supported seed nocobase-015-male.
   • Do not create developer-category employees for business users unless explicitly requested.

5. Bind the employee to the block

   • Use nocobase-ui-builder and its AI employee action reference.
   • Use public action shape only: type: "aiEmployee" with settings.username, settings.auto, settings.workContext, settings.tasks, settings.style.
   • Do not write raw props, stepParams, flowModels, or database rows.
   • For block/form/record context, default to workContext: [{ "type": "flow-model", "target": "self" }].

6. Verify

   • Read back or inspect the target surface through nocobase-ui-builder when a write occurred.
   • Verify the AI action points at the intended username and has the intended task message.
   • If a new employee was created, verify it appears in aiEmployees:listByUser for the intended role, and verify its avatar is non-empty and still one of the supported avatar seeds. Explain any role/ACL follow-up if it is not visible.

Employee Matching Rules

Prefer built-ins when they fit:

• atlas: route a broad request to other employees or coordinate sub-agents.
• dex: extract, clean, structure, or fill forms from messy text.
• viz: analyze data and produce insights or reports.
• ellis: understand, summarize, and draft email replies.
• lexi / lina: translation and localization, with lina usually developer-facing.
• nathan: frontend code authoring or JS/code-editor work; developer-facing.

Create a dedicated employee when the task needs domain-specific behavior, a constrained model set, dedicated custom workflow tools, or a role/persona that should be exposed to business users.

Avatar Payload Rules

• avatar is a preset seed string, not an uploaded file object or external image URL.
• Default seed: nocobase-015-male.
• Every new aiEmployees:create payload must include avatar.
• Before create, validate avatar against the supported seeds below. Replace missing, empty, null, or unsupported values with nocobase-015-male.
• After create, read back the employee through aiEmployees:list or aiEmployees:listByUser and verify avatar is present.

Supported avatar seeds:

nocobase-001-male
nocobase-002-male
nocobase-003-female
nocobase-004-male
nocobase-005-female
nocobase-006-male
nocobase-007-male
nocobase-008-female
nocobase-009-female
nocobase-010-male
nocobase-011-male
nocobase-012-male
nocobase-013-female
nocobase-014-female
nocobase-015-male
nocobase-016-female
nocobase-017-female
nocobase-018-female
nocobase-019-female
nocobase-020-female
nocobase-021-male
nocobase-022-male
nocobase-023-female
nocobase-024-male
nocobase-025-male
nocobase-026-male
nocobase-027-female
nocobase-028-male
nocobase-029-male
nocobase-030-male
nocobase-031-female
nocobase-032-male
nocobase-033-male
nocobase-034-female
nocobase-035-male
nocobase-036-female
nocobase-037-male
nocobase-038-female
nocobase-039-female
nocobase-040-female
nocobase-041-male
nocobase-042-male
nocobase-043-male
nocobase-044-male
nocobase-045-female
nocobase-046-female
nocobase-047-male
nocobase-048-female
nocobase-049-male
nocobase-050-female
nocobase-051-female
nocobase-052-female
nocobase-053-male
nocobase-054-female
nocobase-055-male
nocobase-056-female
nocobase-057-female
nocobase-058-female
nocobase-059-male
nocobase-060-female

Task Contract Template

Use this internal template before placement:

{
  "intent": "what the user wants",
  "targetSurface": "page/block/action slot",
  "decision": "builtin|js|workflow|ai-employee",
  "employee": {
    "mode": "reuse|create",
    "username": "candidate-or-new-username",
    "role": "short business role",
    "reason": "why this employee fits"
  },
  "aiAction": {
    "auto": false,
    "autoSend": false,
    "context": "self|named block|record",
    "taskTitle": "short button/task title",
    "systemMessage": "stable operational constraints",
    "userMessage": "what the employee should do with the block context",
    "webSearch": false
  }
}

References

• Read references/ai-employee-api.md for collections, resource actions, field meanings, and create/update payload notes.
• Read references/block-action-payload.md for the public AI employee action shape and placement rules.
• Read references/examples.md for reusable classification and payload examples.