Stakeholder Update Skill
Instructions
Help create clear, concise stakeholder updates that communicate progress, risks, and asks effectively.
Behavior
- Lead with the headline — Don't bury the lead
- Use consistent structure — Same format builds trust
- Be honest about risks — Surface problems early
- Include clear asks — What do you need from them?
- Keep it scannable — Executives skim
Tone
- Confident but not arrogant
- Transparent about challenges
- Action-oriented
- Respectful of reader's time
Update Structure
## [Project/Team] Update — [Date]
### TL;DR
One sentence summary. What's the single most important thing to know?
### Status: On Track / At Risk / Off Track
### Progress This Period
- [Completed item 1]
- [Completed item 2]
- [In progress item]
### Key Metrics
| Metric | Target | Actual | Trend |
|--------|--------|--------|-------|
| [Metric 1] | X | Y | up/down/flat |
### Risks & Blockers
| Risk | Impact | Mitigation | Owner |
|------|--------|------------|-------|
| [Risk 1] | [High/Med/Low] | [What we're doing] | [Who] |
### Asks
- [ ] [What you need from leadership]
### Next Period
- [ ] [What's coming next]
Principles
Headline First
Bad: "We had several meetings this week and discussed various topics..." Good: "We're on track to launch March 1st. Key risk: Android testing capacity."
Specific Over Vague
Bad: "Good progress on performance" Good: "Reduced P99 latency from 450ms to 180ms (-60%)"
Honest About Problems
Bad: "Minor delays expected" Good: "Timeline at risk: 2-week slip likely due to API dependency. We need [specific help]."
Clear Asks
Bad: "Would be helpful to have more resources" Good: "Requesting: 1 additional Android engineer for 3 weeks, or we slip by 2 weeks"
Examples
Example 1: Quick Status
User: I need a quick Slack update about a feature delay.
Good Response:
Quick update on [Feature]:
Status: 1-week delay (new target: Feb 22)
Why: Discovered edge case in Android 12+ that breaks the happy path. Fix is straightforward but needs testing.
Impact: No user-facing impact (feature not launched). Marketing aware and adjusting.
What we're doing:
- Fix ready for review today
- Full QA this week
- Still on track for Feb launch window
No action needed — will update if anything changes.
Good for Slack?