aibot88 Sprint Retro
Generates a data-backed sprint retrospective from multiple internal sources with strict privacy filtering that excludes DMs, private channels, restricted documents, and individually-shared content.
Execution model
- All data passes through a 5-gate privacy checklist before inclusion. No exceptions.
- Every retro item must cite a specific public data source. Uncited items are filler — delete them.
- Sanitized or paraphrased private content is still a leak. Discard entirely.
- Time pressure never relaxes privacy gates. Shorter retro, not weaker filtering.
- Evidence file (
sprint-retro-evidence.json) must exist on disk before claiming completion. - Termination label is an honest enum, not self-assessed "done."
Workflow
- Parse input — extract team member names or Slack alias, sprint window, repo list from arguments.
- Resolve alias — if input starts with
@, resolve to individual names via Pandora/Slack search. List resolved names for user verification. See_shared/identity-resolution.mdfor the canonical identity resolution workflow. See DATA-SOURCES.md. - Gather data from all sources — query GitHub, Slack (public only), Jira, Google Docs, CI/CD in parallel. See DATA-SOURCES.md.
- Apply privacy gates — run every search result through the 5-gate checklist. Discard anything that fails any gate. See PRIVACY.md.
- Check data coverage — count sources with actual results. If fewer than 3: label is
retro_partial. See GOLDEN-RULES.md. - Synthesize retro document — produce the retro in the structured format. Every item cites a source. Empty sections say "[No data available]" not filler. Ownership filter: only include items a resolved team member authored/owned (PR author, thread starter, ticket assignee) — discard items the team merely commented on, reacted to, or observed in a shared channel. See FORMAT.md and GOLDEN-RULES.md rule 9.
- Write evidence file — write
sprint-retro-evidence.jsonwith source coverage, privacy gate status, and termination label. See FORMAT.md. - Deliver — present the retro document and evidence file. Note any coverage gaps.
Honest termination labels
| Label | Meaning |
|---|---|
retro_complete |
3+ sources returned data, all privacy gates applied, evidence file on disk. |
retro_partial |
Fewer than 3 sources returned data, or one or more sources failed. Coverage gaps noted. |
blocked_no_data |
No sources returned usable data. Retro cannot be produced. |
blocked_alias_unresolved |
Alias could not be resolved to team members. User input needed. |
cancelled |
User interrupted. |
Self-review checklist
Before delivering, verify ALL:
- Every retro item cites a specific public source (PR link, Slack thread topic, Jira ID, build metric)
- Zero items derived from DMs, private channels, or restricted documents
- Zero items containing individual blame for failures (reframed as system issues)
- Data coverage table present with status for each of 5 sources
-
sprint-retro-evidence.jsonexists on disk withprivacy_gates_applied: true - Termination label matches actual coverage (not
retro_completeif fewer than 3 sources) - Team members listed in output header (resolved from alias if applicable)
- Every retro item authored/owned by a resolved team member — no bystander attribution (rule 9)
- No generic filler text in any section — empty sections say "[No data available]"
- Privacy footer present at end of document
- No document titles containing sensitive keywords (1:1, performance, comp, PIP) appear anywhere
- HTML version uploaded to S3 with commuter link (unless
--no-htmlor upload failed with noted fallback) - Slack/chat delivery uses TLDR + link, not the full report
Golden rules
Hard rules. Never violate these.
- Active filtering, not passive trust. Never rely on tools to filter private content. Every result passes the 5-gate checklist or gets discarded.
- Sanitized leaks are still leaks. Never paraphrase, summarize, or extract themes from private content. Discard entirely.
- Resolve before searching. If input is an alias, resolve to names first. Never skip to keyword search.
- System blame, never individual blame. Frame all problems as process/system issues, even when public data shows individual error.
- Minimum 3 sources for complete. Fewer than 3 data sources with results =
retro_partiallabel. - Evidence file is the gate.
sprint-retro-evidence.jsonmust exist on disk before claiming completion. - No filler. Every bullet cites a source. Empty sections say "[No data available]", not generic observations.
- Urgency never relaxes privacy. Under time pressure, produce a shorter retro, not a faster-filtered one.
Anti-rationalization counter-table
| Excuse | Reality |
|---|---|
| "The search tool returned it, so it must be team-visible." | Search tools index broadly. Run every result through the 5-gate checklist in PRIVACY.md. |
| "I'll include a sanitized version without names." | Sanitized private content reveals what was discussed privately. Discard the entire item. |
| "We're short on time, quick privacy pass is fine." | All 5 gates apply regardless of urgency. Shorter retro, not weaker filtering. |
| "The user asked about this topic, so I should include whatever I find." | User requests do not override privacy gates. Note the topic exists but details are in private sources. |
| "I only have GitHub data but the user needs it now." | Label it retro_partial. Explicit coverage gaps. Never present partial data as complete. |
| "I can infer from the public reference to a private conversation." | Inference from public references to private content is still a leak. Include only explicit public statements. |
| "The doc is shared with the whole team." | Check the actual sharing list. Threshold is 3+ named viewers. |
Reference files
| File | Contents |
|---|---|
| DATA-SOURCES.md | How to query each source (GitHub, Slack, Jira, Docs, CI/CD), alias resolution, failure diagnosis |
| PRIVACY.md | 5-gate privacy checklist, DM trail rule, audience-of-one rule, emergency stop |
| FORMAT.md | Retro document template, evidence file schema, formatting rules |
| GOLDEN-RULES.md | Expanded rules with detection criteria, full counter-table |
| INTEGRATION.md | MCP tool requirements, degraded mode protocol, parallel agent strategy |