Meeting Followup

Template skill. Fill in the [BRACKETED] placeholders with your organization's details — or paste your org context and ask Claude to populate them for you.

Meeting Follow-Up Email Generator

Process

Step 1: Gather Inputs

Collect or ask for:

• Meeting transcript, notes, or summary
• Attendee list with roles (if available)
• Any poll results or survey data
• Action items assigned during the meeting

Step 2: Analyze & Segment

Identify distinct recipient groups that need different messages:

Common segments:

• Attendees — thank + recap + action items
• No-shows / Regrets — recap + what they missed + next steps
• Speakers / Presenters — thank + feedback + next opportunity
• Internal team — debrief + action items + follow-up ownership
• New contacts — welcome + context + how to get involved

Adjust segments based on the meeting type. Not all segments apply to every meeting.

Step 3: Extract Key Content

From the transcript/notes, pull:

• Decisions made
• Action items (with owners and deadlines)
• Key insights or findings shared
• Questions raised (answered and unanswered)
• Next meeting date/agenda items

Step 4: Draft Segmented Emails

For each segment, draft an email following [YOUR ORGANIZATION]'s style:

• Subject: [Meeting Name] — [Key Takeaway or Action]
• Opening: 1 sentence purpose (not "Thank you for attending...")
• Body: Key points as bullets, action items bolded
• Close: Next steps with dates
• Tone: Direct, warm, action-oriented

Step 5: Create Recipient Lists

For each email variant, provide:

• Recipient list (names and emails if available)
• Suggested send timing
• Any personalization needed per recipient

Attribution Rules

• Only attribute insights or wins to people who actually said them
• Don't include things only internal staff mentioned in "what attendees shared" sections
• When quoting, verify the attribution against the transcript

Output Format

Present as separate email drafts with recipient lists:

Email 1: [Segment Name]

To: [list] Subject: [subject] Body: [formatted email]

Email 2: [Segment Name]

...

Confirmation

Always present all drafts for review before any sending action.

Related skills

This skill writes up one meeting that just ended. For tracking what someone promised across many meetings over time, use meeting-commitments. For prepping before a meeting instead of after, use briefing-prep.