Rca

🎯 Purpose

To guide a rigorous, forensically-grounded root cause analysis for any workflow quality issue. All conclusions must be backed by measured evidence — not qualitative observation. Every plausible alternative hypothesis must be explicitly tested and rejected before naming a primary root cause.

🚪 Trigger Conditions

Invoke when:

• A workflow produces output quality that is unexpectedly short, incomplete, or inconsistent
• A previously-fixed issue appears to have regressed
• The user says "why is X happening?" or "do RCA on Y"

⚠️ No questions during analysis: Run Steps 1–4 autonomously without asking the user anything. Use available tools (scripts, grep, file reads) to gather all evidence. Only stop to interact with the user at Step 5 (approval gate) and Step 6 (fix confirmation).

⚙️ Execution Steps

Step 1: Measure First, Conclude Later

Before writing any prose, run a measurement script to quantify the problem:

# Measure per-entry quality metrics from the output file
# e.g. section presence, line counts, bullet counts, batch position

Paste the raw output. This becomes the evidence base for all hypotheses.

Step 2: Map the Pattern

From the measurements, identify:

• Where does quality drop? (which entries, which batch, which position within batch?)
• What is missing? (which sections are absent?)
• Is there a gradient? (monotonic decline = running-counter cause; flat plateau = constant cause; zigzag = content-driven cause)

Step 3: Test Each Hypothesis Sequentially

Test in this order. Only move to the next if the current is rejected.

Hypothesis A: Output Token Exhaustion

• Prediction: Quality declines monotonically within each output pass (later positions = worse)
• Test: Check if within-batch quality is monotonically non-increasing
• Disproof signal: Any later position has more content than an earlier one → non-monotonic → REJECTED

Hypothesis B: Input Context Window Pressure

• Prediction: Quality declines gradually across batches AND within each batch as context accumulates
• Test: (1) Check cross-batch trend; (2) Check within-batch gradient; (3) Check for cross-entry content contamination (wrong metadata, blended content)
• Partial support: Cross-batch trend consistent but no within-batch gradient → Contributing factor only, not primary cause
• Decision gate: If partial support, document as "monitor only" with a specific re-evaluation trigger condition

Hypothesis C: Source Content Quality

• Prediction: Degraded entries correspond to short or incomplete source material (teasers, paywalled previews)
• Test: Compare content depth of full-quality entries vs degraded entries. Look for structural markers (generic language, missing specifics, no CTAs in source)
• Confirmation signal: Degraded entries cluster around a specific sender format or content type

Additional Hypotheses (as needed)

Add domain-specific hypotheses after ruling out A, B, C.

Step 4: Write the RCA Document

Save to docs/rca/<workflow_name>_rca_<YYYY-MM-DD>_V<version>.md with these required sections:

# RCA: <Title>

- **Date**: YYYY-MM-DD
- **Report Affected**: `path/to/report`
- **Workflow Version**: vX.Y.Z
- **Previous RCA**: (link if applicable)

## Observed Problem
(Hard data table from Step 1)

## Hypothesis Testing
### Hypothesis A: ...
### Hypothesis B: ...
### Hypothesis C: ...

## Root Cause Analysis
### 🔴 Primary: ...
### 🟡 Contributing: ...
### ❌ Ruled Out: ...

## Proposed Fix
### Option A / B / C

## Recommendation

## Status
- [ ] Root cause identified
- [ ] Fix applied

Step 5: Present RCA & Await Approval

After completing the RCA document, stop and present the findings to the user:

• Summarize the primary root cause and the recommended fix option
• Link the saved RCA doc
• Ask for explicit approval: "Shall I apply [Option X] as described?"

Do not apply any fix until the user says yes.

Step 6: Apply Fix & Update Changelog (After Approval)

Once the user approves:

• Apply the chosen fix to the workflow file
• Update docs/workflow/<name>.md changelog with the new version
• Cross-link: changelog entry → RCA | RCA status → changelog version
• Mark all status items [x]

📋 Evidence Standards

📁 Output Files

• RCA doc: docs/rca/<workflow>_rca_<YYYY-MM-DD>_V<version>.md
• Workflow fix: .agents/workflows/<workflow>.md
• Changelog update: docs/workflow/<workflow>.md
• Lessons learned: learnings/lessons.md (if new pattern discovered)