Agent Meeting Runner

Agent meeting runner

A meeting that ends without decisions has cost everyone's time and produced nothing. Agents cannot attend the conversation, but they can prepare it, hold its structure, and turn it into recorded outcomes, which is where most of the value and nearly all of the failure lives.

Method

1. Refuse the meeting without a decision to make. An agenda that is entirely updates should be a written brief instead (see agent-executive-briefing).
2. Prepare the pack in advance. The decision, the options, the evidence, and the recommendation circulated before, so the meeting discusses rather than discovers (see meeting-agenda).
3. Time-box per item and hold it. Named durations per decision, with overruns pushed to a follow-up rather than consuming the last items.
4. Capture decisions as they happen. What was decided, by whom, and why, written during rather than reconstructed afterwards (see agent-decision-log).
5. Convert every action into a commitment. Owner and date, or it is not an action (see agent-accountability-loop).
6. Send the record the same day. Decisions, actions, and open questions, short enough to be read.
7. Review the meeting's own worth periodically. A recurring meeting that has produced no decisions for a month should be cancelled.

Boundaries

Agents prepare and record; humans meet, argue, and decide. Recording people speaking has consent and privacy implications that vary by jurisdiction (see pii-handling), and sensitive discussions about individuals must not go into shared agent-readable notes. An agent cannot read the room, which is often where the real decision happens.