Gmail

Gmail

Available Tools

• list_labels(): List all Gmail labels (system: INBOX, SENT, TRASH, SPAM, DRAFT, IMPORTANT, STARRED, UNREAD; plus user-created labels).

• list_emails(label?, max_results?, include_spam_trash?): List emails by label.

  • label (string, optional, default: "INBOX"): Label to filter by (INBOX, SENT, DRAFT, TRASH, SPAM, STARRED, IMPORTANT, or custom label ID)
  • max_results (integer, optional, default: 10, max: 100): Number of emails to return
  • include_spam_trash (boolean, optional, default: false): Include SPAM and TRASH

• search_emails(query, max_results?): Search Gmail using query syntax.

  • query (string, required): Gmail search query (from:, to:, subject:, is:unread, has:attachment, after:, before:, older_than:, newer_than:)
  • max_results (integer, optional, default: 10, max: 50): Number of results

• read_email(message_id): Read a full email including body and attachments.

  • message_id (string, required): Gmail message ID (from list_emails or search_emails)

• send_email(to, subject, body, cc?, bcc?, reply_to?, in_reply_to?, html_body?): Send an email.

  • to (string, required): Recipient(s), comma-separated
  • subject (string, required): Email subject
  • body (string, required): Plain text email body
  • cc (string, optional): CC recipient(s)
  • bcc (string, optional): BCC recipient(s)
  • reply_to (string, optional): Reply-To address
  • in_reply_to (string, optional): Message-ID to reply to (for threading)
  • html_body (string, optional): HTML version of email body

• draft_email(to, subject, body, cc?, bcc?, reply_to?, in_reply_to?, html_body?): Create a draft for later editing/sending. Same parameters as send_email.

• delete_email(message_id, permanent?): Delete an email.

  • message_id (string, required): Gmail message ID
  • permanent (boolean, optional, default: false): If true, permanently delete; if false, move to Trash

• bulk_delete_emails(query, reason, max_delete?): Permanently delete multiple emails by query. Cannot be undone.

  • query (string, required): Gmail search query to find emails
  • reason (string, required): Human-readable explanation (shown to user for approval)
  • max_delete (integer, optional, default: 50, max: 100): Maximum emails to delete

• modify_email(message_id, add_labels?, remove_labels?): Add/remove labels on an email.

  • message_id (string, required): Gmail message ID
  • add_labels (string, optional): Comma-separated label IDs to add (e.g., "STARRED,IMPORTANT")
  • remove_labels (string, optional): Comma-separated label IDs to remove (e.g., "UNREAD,INBOX")

• get_email_thread(thread_id): Get all messages in an email thread/conversation.

  • thread_id (string, required): Gmail thread ID (from read_email or search_emails)

Usage Guidelines

• Call list_emails directly for standard labels such as INBOX, SENT, DRAFT, TRASH, SPAM, STARRED, and IMPORTANT. Use list_labels only when the user asks for a custom label or the label name is unknown.
• Gmail search query syntax: from:sender, to:recipient, subject:text, is:unread, has:attachment, after:2024/01/01, before:2024/12/31.
• Use get_email_thread to view entire conversation context before replying.

Common Operations

Label operations via modify_email:

Bulk Deletion

bulk_delete_emails(query, reason) permanently deletes all emails matching a Gmail query. This cannot be undone.

• Always provide a reason parameter explaining the intent.
• Always explain what will be deleted and get user confirmation before calling.

Common queries:

• Spam cleanup: "is:spam older_than:7d"
• Old unread: "in:inbox is:unread older_than:14d"
• Promotions purge: "category:promotions older_than:30d"
• From specific sender: "from:noreply@example.com older_than:30d"

UI Guidance (from tools-config)

Gmail Tool Usage:

• list_labels: Discover custom labels when the requested label is unknown
• list_emails: Browse emails by label (INBOX, SENT, DRAFT, TRASH, etc.)
• search_emails: Use Gmail query syntax (from:, to:, subject:, is:unread, has:attachment, after:, before:)
• read_email: Get full email content with attachments
• send_email: Send emails with optional CC, BCC, and HTML body
• draft_email: Create drafts for later editing/sending
• delete_email: Move to trash (permanent=True for permanent deletion)
• bulk_delete_emails: Permanently delete multiple emails by query (requires user approval)
• modify_email: Add/remove labels (mark read: remove UNREAD, archive: remove INBOX, star: add STARRED)
• get_email_thread: View entire conversation thread

Bulk Deletion (bulk_delete_emails):

• Use for spam cleanup, old email purge, etc.
• Always provide 'reason' parameter explaining the intent
• Common queries: "is:spam older_than:7d", "in:inbox is:unread older_than:14d", "category:promotions older_than:30d"
• WARNING: Permanently deletes emails - cannot be recovered

Common Operations:

• Mark as read: modify_email(id, remove_labels="UNREAD")
• Archive: modify_email(id, remove_labels="INBOX")
• Star: modify_email(id, add_labels="STARRED")
• Mark important: modify_email(id, add_labels="IMPORTANT")