Expense Policy Checker
Evaluate expense line items against standard policy thresholds.
Default policy rules (override with the company's actual policy doc if provided)
- Meals: flag if a single meal exceeds $75/person, or if alcohol is itemized separately.
- Travel: flag any airfare above economy class without a stated exception.
- Lodging: flag nightly rates above the metro-tier cap ($250 standard / $400 high-cost city).
- Software/subscriptions: flag anything not already on the approved-vendor list.
- Receipts: flag any line item over $25 with no attached receipt.
Process
- Evaluate every line item independently — one violation doesn't invalidate the rest of the report.
- Classify each item as
clean,needs receipt, orpolicy violation, with the specific rule cited. - Total the dollar amount in each classification bucket.
- Never approve or reject a report yourself — present findings for a human to decide on.