brycewang-stanford ASE Workflow
Run the ASE year backward from the deadline. ASE is an annual conference (dual IEEE/ACM sponsored)
whose research track has an early-rejection gate, a rebuttal, and a first-class,
criteria-bound Revision outcome; plan for all three. Every date below is a one-cycle snapshot —
reopen the current Important Dates page first (see resources/official-source-map.md).
Anchor dates (ASE 2026 snapshot — verify each cycle)
- Research submission: 26 March 2026. Notification: 25 May 2026. Conference: Munich, Germany, 12-16 October 2026.
- The abstract-registration deadline preceding the full-paper deadline is 待核实 — confirm it; it is a hard gate.
- As of 2026-07-09 the ASE 2026 notification has passed. The next submission target is ASE 2027 (host/dates 待核实). Reverify before planning.
Backward plan from the deadline
T-16 wk Route with ase-topic-selection: ASE research vs. NIER/Tools vs. FSE/ISSTA/journal.
T-14 wk Lock the automation and the subject systems; freeze what the tool does and what it runs on.
T-10 wk Build evidence (ase-experiments): real subjects, fair tool baselines, ablation isolating
any learned component. Pin provenance now (ase-reproducibility) — it cannot be retrofitted.
T-6 wk Draft to the ASE arc (ase-writing-style) against the worked example; write related work
delta-first (ase-related-work). Keep to 10 content pages + 2 reference pages.
T-3 wk Assemble the anonymized artifact and the mandatory Data Availability Statement.
T-1 wk Register the abstract before its (earlier) deadline. Double-anonymous sweep (ase-submission)
on tool names, repos, PDF metadata.
T-0 Submit on ase26.hotcrp.com in the mandated template (ACM acmart sigconf for 2026).
After submission — the review timeline
[Reviews + early-rejection gate] uniformly negative scores -> early reject, no rebuttal.
[Rebuttal] if you reach it, at least one reviewer saw value; move the
borderline reviewer with facts and small checkable numbers.
[Outcome] Accept / Revision / Reject.
[Revision round] meet every stated criterion; return the revised paper + a
point-by-point summary-of-changes, re-checked against the criteria.
[Camera-ready] de-anonymize, apply the extra content page, finalize IEEE/ACM
metadata; the paper is indexed in BOTH IEEE Xplore and ACM DL.
[Artifact evaluation] on its own deadline: target Available and Reusable badges.
[Presentation] at least one author presents at ASE.
Track fork (decide early, they have separate deadlines and sites)
- Research Papers — the full technique/tool contribution (this workflow).
- NIER — a bold early idea (4 pages) on its own HotCRP (
ase2026-nier.hotcrp.com). - Tools and Datasets — a usable tool/dataset (≤4 pages) demo-oriented.
- Journal-First — TSE/TOSEM/EMSE work accepted after 1 Jan 2025, presented at ASE.
- Industry Showcase / Doctoral Symposium / Workshops — separate calls and timelines.
Risk register (ASE-specific)
| Risk | When it bites | Mitigation |
|---|---|---|
| Missed abstract registration | Days before the full deadline | Register title/abstract/authors/conflicts a week early |
| Wrong template | Camera-ready or desk-check | Confirm IEEE-two-column vs. ACM acmart on the current call before drafting |
| Over 10 content pages | Final week | Freeze the body early; the 2 reference pages do not absorb text |
| Missing Data Availability Statement | Desk check | Draft it at T-3 wk, after Conclusions, inside the 10 pages |
| Early-rejected | At the gate | Make the first three pages and the evaluation table land immediately |
| A revision criterion ignored | Revision re-check | Ledger every criterion in the summary-of-changes |
| Artifact not ready | Post-acceptance | Stage the DOI-archived, documented tool before the AE deadline |
Parallelizable vs. sequential
- Parallel: artifact packaging can proceed alongside writing; provenance pinning must happen at data-collection time regardless.
- Sequential: venue routing → evidence → writing → anonymity sweep → submission; and reviews → (early-rejection gate) → rebuttal → revision → camera-ready → artifact evaluation.
Output format
[Target cycle] ASE 20XX, submission <date>, notification <date>, conference <city/dates>
[Track] research / NIER / tools-and-datasets / journal-first
[Milestones] <T-minus plan with owners>
[Gate readiness] abstract registered? template correct? 10+2 respected? Data Availability present?
[Post-submission plan] early-rejection risk / rebuttal targets / revision-criteria readiness / artifact