brycewang-stanford IROS Camera Ready
Use this after acceptance. Reopen the current IROS final-submission instructions, the IEEE PDF-eXpress and copyright pages, the registration page, and the presentation policy before advising authors. For the 2026 cycle the camera-ready (final paper) deadline was July 10, 2026, close behind the June 16 notification — a short turnaround, so plan it as part of submission, not an afterthought.
Camera-ready audit
- Convert the anonymous submission to the public version: restore the author block, affiliations, acknowledgements, funding, and any code/data links stripped for double-anonymous review.
- Apply the current final-page rules and confirm whether references and any content still fit the budget once the author block and acknowledgements are added back.
- Integrate the meta-review's requested changes without expanding the contribution beyond what was reviewed.
- Run the paper through IEEE PDF-eXpress (or the cycle's equivalent) for Xplore compliance, and file the IEEE electronic copyright form (eCF) — publication in Xplore is gated on it.
- Prepare the public artifact release now that anonymity no longer applies: repository, logs, configs, datasets, and a citable archive; test every link from a logged-out browser.
- Confirm registration and in-person presentation obligations; at least one author typically must register and present.
De-anonymization sweep
- Restore the author list exactly as entered in PaperPlaza metadata; a mismatch between the metadata and the camera-ready authorship creates a real dispute vector on the Xplore record.
- Rewrite third-person self-citations ("the XYZ rover [9]") back into natural first-person form where it improves clarity.
- Replace anonymized figure and video footage with the real, identified versions if you kept scenery blurred for review — and re-check that nothing embarrassing was left cropped.
- Swap anonymized code mirrors for the public, licensed repository.
Common camera-ready reflow surprises
| Change at camera-ready | Effect | Fix |
|---|---|---|
| Author block + affiliations added | Content reflows; a tight paper may overrun | Trim or budget for it before the flip |
| Acknowledgements/funding restored | Extra lines near the end of the paper | Compress a nearby paragraph |
| Real (unblurred) figures swapped in | Sizes/DPI differ from anonymized placeholders | Re-check figure placement and legibility |
| Public links added | Dead or identity-wrong links | Test each from a logged-out browser |
Worked example: integrating a meta-review fix
The meta-review asked that failure cases be reported. Camera-ready move: add the failure-taxonomy table you already logged, one sentence interpreting it, and a pointer from the results discussion — without strengthening any success claim the reviewers did not evaluate.
Camera-ready gate (do not submit until all true):
[ ] author block + acknowledgements restored; page budget still met
[ ] meta-review asks integrated, no scope inflation
[ ] IEEE eCF filed; PDF-eXpress compliant
[ ] public artifact + links tested logged-out
[ ] registration done; presenter assigned
[ ] final/updated video meets the current spec
Output format
[Camera-ready status] Ready / Needs fixes / Blocked
[Final package] <PDF / eCF / metadata / artifact / video>
[Policy checks] <page budget / authors / registration / presentation>
[Meta-review map] <ask -> final edit>
[Remaining owner] <person -> task, before the July deadline>