VIS Camera Ready
Use this after acceptance. IEEE VIS full papers are published as IEEE TVCG journal articles, so
the camera-ready is a journal production step, not just a formatting pass. Reopen the current TVCG
author instructions, the "Final Information for Paper Authors" page, and the Open Practices form
before advising.
Camera-ready audit
- De-anonymize completely (if you submitted double-blind): restore the author block,
affiliations, ORCIDs, acknowledgements, funding, and the real system, tool, and repository
names the anonymization hid.
- Apply the final format: the VGTC / TVCG-conference template within the page budget (9 pages of
content + up to 2 reference/acknowledgement pages), with the camera-ready allowances the
acceptance letter states.
- Complete TVCG journal metadata: title/abstract, author order, ORCIDs, IEEE keywords / index
terms, and the DOI-bearing citation once assigned. Journal metadata errors are harder to fix after
publication than conference ones.
- Integrate the second-round required changes faithfully — without strengthening claims beyond
what the reviewers evaluated.
- Permanentize open materials: replace every anonymized code/data/video link with a public,
licensed, archival location (OSF, Zenodo, a tagged release), and make the paper point at it.
- Complete the Open Practices form (preprint, preregistration, open data/code, supplemental
disclosures) that accepted authors fill in at camera-ready.
- Confirm presentation obligations; at least one author presents at the conference.
De-anonymization sweep
| Anonymized at submission |
Restore at camera-ready |
Watch for |
| Author block, affiliations, ORCID |
Full, correctly ordered |
Wrong author order breaks the DOI citation |
| System / technique name |
Real name throughout text, figures, video, repo |
A leftover placeholder name in a caption or the video |
| Acknowledgements, funding |
Restored |
Grant numbers required by funders |
| Self-citations (third person) |
Natural first-person where it aids clarity |
Over-correcting and double-citing |
| Supplemental video |
Re-render with real title/affiliation slate |
The anonymized voice-over or blurred logo surviving |
| Code/data link |
Public archival DOI (OSF/Zenodo) |
The old anonymized URL surviving in a footnote |
TVCG production checks
[Template] VGTC / TVCG-conference template, current revision; no manual margin/font edits
[Metadata] title, abstract, authors+ORCID, IEEE keywords/index terms entered and matching PDF
[References] complete, consistent; DOIs where available; within the 2-page reference allowance
[Figures] vector where possible; readable in print and grayscale; CVD-safe palettes; captions self-contained
[Rights] IEEE copyright/eCF form completed; correct rights statement on the first page
[Links] every open-materials and video link resolves from a logged-out browser
[Video] supplemental video re-rendered, de-anonymized, correct codec/length
Worked example: integrating a second-round required change
The reviewers required adding the perceptual pilot and rewriting the encoding rationale.
Camera-ready move: place the pilot's result with its effect size and CI in the evaluation section,
revise §4 so each visual channel is tied to a task, restore the real system name in the figures and
the video, and point the open-materials statement at the now-public OSF archive — without expanding
the claim the reviewers accepted.
Replicability-Stamp and Open Practices handoff
The camera-ready and the Graphics Replicability Stamp review are separate tracks. Do not wait
for the stamp result to finalize the paper, but do make the paper's open-materials statement
consistent with what you are submitting to GRSI, and complete the Open Practices disclosures
honestly. The stamp is earned by an independent volunteer reproducing your code/data, so the public
archive must be the exact, runnable version the paper describes.
Hedged logistics
- Page allowances, metadata fields, the IEEE rights-form mechanics, and exact camera-ready dates
change each cycle; confirm against the decision email and current TVCG instructions rather than a
prior year.
Output format
[Camera-ready status] ready / needs fixes / blocked
[De-anonymization] author block / system name / acks / links / video restored? yes/no
[TVCG metadata] ORCID / IEEE keywords / rights form complete? yes/no
[Required-change map] <second-round change -> final edit, no scope creep>
[Open practices] anonymized links replaced by archival DOI? disclosure form done? yes/no
[Remaining owner] <person -> task>
1---2name: vis-camera-ready3description: Use when preparing an accepted IEEE VIS paper for its IEEE TVCG camera-ready, covering de-anonymization, the VGTC/TVCG template and journal metadata (DOI, ORCID, IEEE keywords/index terms), integrating the second-round required changes without scope creep, permanentizing open-materials links, the Open Practices disclosure form, and the Graphics Replicability Stamp handoff.4---56# VIS Camera Ready78Use this after acceptance. IEEE VIS full papers are published as **IEEE TVCG journal articles**, so9the camera-ready is a journal production step, not just a formatting pass. Reopen the current TVCG10author instructions, the "Final Information for Paper Authors" page, and the Open Practices form11before advising.1213## Camera-ready audit1415- **De-anonymize completely (if you submitted double-blind):** restore the author block,16 affiliations, ORCIDs, acknowledgements, funding, and the real **system, tool, and repository17 names** the anonymization hid.18- **Apply the final format:** the VGTC / TVCG-conference template within the page budget (9 pages of19 content + up to 2 reference/acknowledgement pages), with the camera-ready allowances the20 acceptance letter states.21- **Complete TVCG journal metadata:** title/abstract, author order, ORCIDs, IEEE keywords / index22 terms, and the DOI-bearing citation once assigned. Journal metadata errors are harder to fix after23 publication than conference ones.24- **Integrate the second-round required changes** faithfully — without strengthening claims beyond25 what the reviewers evaluated.26- **Permanentize open materials:** replace every anonymized code/data/video link with a public,27 licensed, archival location (OSF, Zenodo, a tagged release), and make the paper point at it.28- **Complete the Open Practices form** (preprint, preregistration, open data/code, supplemental29 disclosures) that accepted authors fill in at camera-ready.30- **Confirm presentation obligations;** at least one author presents at the conference.3132## De-anonymization sweep3334| Anonymized at submission | Restore at camera-ready | Watch for |35|---|---|---|36| Author block, affiliations, ORCID | Full, correctly ordered | Wrong author order breaks the DOI citation |37| System / technique name | Real name throughout text, figures, video, repo | A leftover placeholder name in a caption or the video |38| Acknowledgements, funding | Restored | Grant numbers required by funders |39| Self-citations (third person) | Natural first-person where it aids clarity | Over-correcting and double-citing |40| Supplemental video | Re-render with real title/affiliation slate | The anonymized voice-over or blurred logo surviving |41| Code/data link | Public archival DOI (OSF/Zenodo) | The old anonymized URL surviving in a footnote |4243## TVCG production checks4445```text46[Template] VGTC / TVCG-conference template, current revision; no manual margin/font edits47[Metadata] title, abstract, authors+ORCID, IEEE keywords/index terms entered and matching PDF48[References] complete, consistent; DOIs where available; within the 2-page reference allowance49[Figures] vector where possible; readable in print and grayscale; CVD-safe palettes; captions self-contained50[Rights] IEEE copyright/eCF form completed; correct rights statement on the first page51[Links] every open-materials and video link resolves from a logged-out browser52[Video] supplemental video re-rendered, de-anonymized, correct codec/length53```5455## Worked example: integrating a second-round required change5657The reviewers required adding the perceptual pilot and rewriting the encoding rationale.58Camera-ready move: place the pilot's result with its effect size and CI in the evaluation section,59revise §4 so each visual channel is tied to a task, restore the real system name in the figures and60the video, and point the open-materials statement at the now-public OSF archive — without expanding61the claim the reviewers accepted.6263## Replicability-Stamp and Open Practices handoff6465The camera-ready and the **Graphics Replicability Stamp** review are separate tracks. Do not wait66for the stamp result to finalize the paper, but do make the paper's open-materials statement67consistent with what you are submitting to GRSI, and complete the Open Practices disclosures68honestly. The stamp is earned by an independent volunteer reproducing your code/data, so the public69archive must be the exact, runnable version the paper describes.7071## Hedged logistics7273- Page allowances, metadata fields, the IEEE rights-form mechanics, and exact camera-ready dates74 change each cycle; confirm against the decision email and current TVCG instructions rather than a75 prior year.7677## Output format7879```text80[Camera-ready status] ready / needs fixes / blocked81[De-anonymization] author block / system name / acks / links / video restored? yes/no82[TVCG metadata] ORCID / IEEE keywords / rights form complete? yes/no83[Required-change map] <second-round change -> final edit, no scope creep>84[Open practices] anonymized links replaced by archival DOI? disclosure form done? yes/no85[Remaining owner] <person -> task>86```
brycewang-stanford