Vis Submission

VIS Submission

Run this audit before uploading to the Precision Conference System (PCS). IEEE VIS full papers are published as journal articles in IEEE TVCG, so the submission is judged at a journal bar even though it also earns a conference slot. Every number below was read from the IEEE VIS 2026 Call for Full Papers and Paper Submission Guidelines on 2026-07-09 via search renderings of the ieeevis.org URLs (see resources/official-source-map.md); treat them as a one-cycle snapshot and reopen the live call first.

The two-deadline structure (abstract, then paper)

VIS separates the abstract deadline from the full-paper deadline, and both are AoE:

• Abstract (VIS 2026: 21 March 2026) locks title, abstract, authors, and area/keyword choices. The author list must be final at this point — you cannot add authors after it. The abstract also drives area routing and reviewer bidding.
• Full paper (VIS 2026: 31 March 2026) uploads the PDF. After this, title, abstract, and the main PDF are frozen.
• Supplemental material (VIS 2026: 7 April 2026) has its own later window — a one-week extension introduced so authors can finish and properly anonymize videos, data, and code after the paper is in. Do not treat it as extra time for the paper itself.

Register the abstract with the real title and area, not a placeholder — misrouting to the wrong of the six areas puts your paper in front of the wrong Area Paper Chair and reviewer pool.

PCS mechanics

In PCS, at the top of the Submissions tab select society VGTC, conference VIS 2026, track VIS 2026 Full Papers. Getting the society/track wrong files your paper against a sibling VGTC venue (VR, ISMAR) or the wrong track. Fill conflicts, the primary area, and keywords carefully — they determine your reviewers.

Format and page budget

• IEEE VGTC / TVCG-conference template, unmodified. This is the VGTC document class (LaTeX template at github.com/ieee-vgtc/vis-latex-submission-template; a Typst port exists) — not acmart, and not a generic two-column IEEEtran habit carried from another IEEE venue.
• Page budget (verify per cycle): up to 9 pages of content plus up to 2 pages that contain only references and acknowledgements — the "9+2" budget. Figures, tables, and text all count toward the 9; nothing decision-critical can hide in the reference pages.
• Margins, font, and columns are fixed by the template; recover space by editorial compression, not by shrinking the template.

Author-optional double-blind sweep

VIS runs author-optional double-blind review: anonymizing is not strictly required, but for most paper types it is good scientific practice and strongly recommended — and once you opt in, the anonymization must be clean. Because visualization papers lean on systems, demos, videos, and open-source releases, the leak surface is wide:

# Mechanical pass on the submission PDF and any supplemental archive
pdfinfo paper.pdf | grep -Ei 'author|creator|producer'
pdftotext paper.pdf - | grep -nEi 'github\.com/[a-z0-9-]+|osf\.io|youtu|acknowledg|grant|our (tool|system|lab)' | head
grep -rniE 'university|@[a-z0-9.]+\.edu|lab name|project url' supplemental/ | head

The VIS-specific leaks: a system named after your lab, a demo screenshot showing a username or an institutional URL, a supplemental video with a spoken affiliation or a visible desktop, a live GitHub/OSF link that discloses authorship, and a teaser figure watermarked with a project site. Re-host code, data, and video behind an anonymizing location before upload if you are submitting double-blind.

Open practices at submission time

• If your contribution is a technique, system, study, or dataset, prepare the open materials now (anonymized for review): code, data, stimuli, analysis scripts, and a supplemental video.
• Preregistration, if your study used it, should be cited (anonymously) — it strengthens an empirical claim and is surfaced again in the Open Practices form at camera-ready.
• Cache anything you cannot regenerate (model outputs, crowd-study responses) before the deadline.

Desk-risk triage

Final-week order of operations

1. Freeze the paper's argument early; the abstract you register must match the final paper.
2. Submit the abstract with final authors, primary area, and keywords before the abstract cutoff.
3. Build and anonymize the supplemental package (video, code, data) for its own later deadline.
4. Run the mechanical anonymity checks on the final PDF and final supplemental archive.
5. Confirm PCS society/conference/track selection and every conflict a day early.
6. Re-download the uploaded PDF and view it cold to confirm it is the file you meant.

Reverify each cycle

• The abstract/paper/supplemental dates and the second-round timeline.
• The page budget and which VGTC/TVCG template revision is required.
• Whether double-blind is optional or mandatory this year, and the anonymization guidance.
• Dual-submission wording and any generative-AI disclosure rule — all cycle-volatile.

Output format

[VIS submission status] ready / blocked / needs work
[Abstract] title/authors/area/keywords locked by the abstract deadline? yes/no
[PCS] society VGTC / VIS 2026 / Full Papers track selected? conflicts complete?
[Format] pages used (content/refs), VGTC template compliance
[Anonymity] double-blind? clean / leaks: <where, incl. video/repo>
[Open materials] code/data/video prepared and anonymized? yes/no
[Fix queue] <ordered, with owners and dates before the AoE cutoff>