brycewang-stanford VLDB Camera Ready
Use this after a PVLDB acceptance. Publication is journal-style and fast: the paper enters a monthly PVLDB issue on vldb.org, usually well before the conference where it is presented. That speed cuts both ways — production errors go public quickly, and there is no long camera-ready season to catch them.
Production gates
- Template: fetch the current template from the volume's formatting page
(
vldb.org/pvldb/volumes/<N>/formatting). Templates carry volume-specific headers and tags; a stale copy produces wrong running heads that only the proceedings chairs will catch, late. - PDF/A: PVLDB has required PDF/A-compliant files (PDF/A-2 or newer in the Vol 16 instructions) with every font embedded, including fonts inside figures exported from plotting tools — the usual offender. Validate with a real PDF/A checker, not by eyeballing.
- Figure floor: nothing in a figure below LaTeX
scriptsize(Vol 16 rule). Regenerate rather than rescale. - Naming and forms: Vol 16 wanted
p[ID]-[lastname].pdfplus a signed copyright form; the exact Vol 20 mechanics are 待核实 — follow the acceptance email over anything here.
Availability paragraph
Supplying an artifact URL adds a highlighted availability statement to the published paper and qualifies it for the ACM availability badge. Decide the permanent home now:
| Artifact home | Badge-worthiness | Risk |
|---|---|---|
| Archival deposit (DOI-backed) | Strong | Least; version-frozen |
| Institutional or lab server | Weak | Link rot within years |
| Git repo, tagged release | Good | Force-push and deletion hazards |
| Git repo, default branch | Poor | Contents drift from the paper |
Tag the exact commit the paper's numbers came from; the Reproducibility Committee may rerun it long after your cluster allocation expired.
Final-pass checklist
[ ] Current volume template, unmodified, correct running heads
[ ] Page budget still holds after final author block and acknowledgements
[ ] PDF/A validation passes; all fonts embedded (check figures separately)
[ ] No figure text below scriptsize at print size
[ ] Artifact URL live, tagged, and matching the measured version
[ ] Availability statement present; badge criteria reviewed
[ ] File naming + copyright form per the acceptance email
[ ] Camera-ready numbers identical to accepted-version numbers, or every
change listed for the editors
Conference leg
Acceptance into the volume earns presentation at the matching conference: Vol 19 papers accepted by June 15, 2026 present at VLDB 2026 in Boston (Aug 31 - Sep 4, 2026); Vol 20 feeds VLDB 2027 in Athens (Aug 23-27, 2027); late acceptances roll to the next conference. Registration and the exact presentation obligation are cycle-specific — 待核实 against the conference site, and budget travel early since the conference lands months after publication.
What goes wrong here
- Silent renumbering: results edited "for polish" after acceptance without telling the editors — a trust violation at a venue that reruns artifacts.
- The artifact URL pointing at a moving branch, so the badge certifies code the paper never used.
- PDF/A failures discovered by the proceedings team on issue-assembly week.
Output format
[Production status] ready / blocked (item)
[PDF/A + fonts] pass / failures listed
[Artifact] <URL, tag, badge intent>
[Issue/volume] <expected placement>
[Conference plan] <who presents, registration state>
[Diffs vs. accepted version] none / listed and disclosed