Google Form Callback

Google Form Callback

Use this skill when the user wants to process responses from one or more Google Forms and call respondents who submitted a form that clearly authorizes a phone follow-up.

google-form-callback is an intake, scheduling, and safety orchestration skill. It does not create a new phone provider, does not create provider-side recurring schedules, and does not call every phone-looking value in a form. It turns a known form template into reviewed one-off call candidates.

When To Use

Use this skill for:

• Google Form lead follow-up workflows
• quote request forms
• callback request forms
• appointment or support follow-up forms
• dry-run previews before placing calls from form submissions
• scheduled polling of one or more forms

When Not To Use

Do not use this skill to:

• scrape arbitrary forms for phone numbers
• call respondents from forms whose description or terms do not authorize phone follow-up
• infer country codes or repair ambiguous phone numbers
• create provider-side recurring phone-call jobs
• expose Google OAuth tokens, provider credentials, confirmation tokens, or full phone numbers in user-facing summaries
• provide medical, legal, financial, or emergency advice during generated calls

Template Contract

Edit skills/google-form-callback/template.md when the form fields or generated CALL-E goal should change. The extraction script reads this file directly, so field and goal changes should not require code edits.

Do not duplicate business field names or goal text in SKILL.md. Treat template.md as the source of truth for:

• form fields and required fields
• the E.164 phone field
• the recipient name field
• generated CALL-E goal text
• writeback result and summary field names

Phone numbers must already be E.164.

Workflow

1. Confirm the user explicitly wants to process specific Google Forms for callback calls.
2. Confirm each form's description or terms make phone follow-up clear.
3. Run auth preflight before any export or dry-run. For an end-to-end callback workflow, Google and CALL-E must both be ready before continuing. If either side is unauthenticated, start the repair flow and stop until the user completes authorization.
4. Obtain Google Forms metadata and response payloads for the requested form IDs or Drive-discovered forms, plus any submitted-time window, preferably through the local OAuth Google API client.
5. Extract field slugs from form item descriptions or help text.
6. Normalize each response into structured fields.
7. Validate required template fields, E.164 phone numbers, and responseId dedupe state.
8. Compile the provider goal from skills/google-form-callback/template.md.
9. Run a dry-run preview first. Show masked phone numbers and skip reasons.
10. Place calls only after explicit user confirmation or inside an already approved scheduled run.
11. Record processed responseId values and write the template-defined result and summary fields to the matching row in the linked response spreadsheet.

Execution Mode

If the user input does not include scheduling language, use one-off execution:

1. Extract candidates.
2. Run process-callback-candidates.mjs --dry-run.
3. Show the pending and skipped counts with masked phone numbers.
4. Continue to --execute --approved-real-calls only after the user confirms that exact dry-run result.

If the user input includes scheduling language, such as "every day at 6pm", run preflight-auth.mjs --repair-all before creating any scheduler job. Create the scheduler job only after Google and CALL-E auth both pass. Then render scheduler plans with authPreflightOk: true. The scheduler job approval is the confirmation for future real calls unless the user explicitly asks for preview-only mode. Scheduled runs must still run the dry-run check internally, but must not ask for another per-run or per-response confirmation when approvedRealCalls is true. For real scheduled calls, include a response time window. If submittedAfter is not configured, render-runtime-plans.mjs generates a submittedAfter value at plan-render time so the first scheduled run does not process old form responses.

Scripts

Use scripts/google-auth.mjs for local Google OAuth. The user authorizes once in the browser, and the token stays on the user's machine:

node skills/google-form-callback/scripts/google-auth.mjs login \
  --credentials ~/.config/google-form-callback/oauth-client.json

Before exporting forms, dry-running candidates, or running calls, use scripts/preflight-auth.mjs to check Google and CALL-E auth together:

node skills/google-form-callback/scripts/preflight-auth.mjs

For the normal end-to-end form callback workflow, repair both auth paths before continuing:

node skills/google-form-callback/scripts/preflight-auth.mjs --repair-all

If --repair-all starts a browser or returns CALL-E login instructions, stop the workflow until the user completes authorization. Then rerun the same preflight command and continue only when it returns ok: true.

For lower-level debugging, Google and CALL-E can still be repaired separately:

node skills/google-form-callback/scripts/preflight-auth.mjs --repair-google
node skills/google-form-callback/scripts/preflight-auth.mjs --start-calle-login

Use scripts/google-local-api-client.mjs as the default Google route after local OAuth is available. If form IDs are known, export those forms directly:

node skills/google-form-callback/scripts/google-local-api-client.mjs \
  --action export \
  --form-id "FORM_ID" \
  --output form-export.json

If the user asks to process all forms in the account for a time window, discover forms through Drive and export matching responses:

node skills/google-form-callback/scripts/google-local-api-client.mjs \
  --action export \
  --discover-forms \
  --submitted-after "2026-05-26T00:00:00Z" \
  --submitted-before "2026-05-27T00:00:00Z" \
  --output form-export.json

Use --action list-forms when the user only wants to inspect accessible Google Forms before processing:

node skills/google-form-callback/scripts/google-local-api-client.mjs \
  --action list-forms

To export only responses submitted in a time window, pass RFC3339 UTC timestamps. --submitted-after is inclusive and --submitted-before is exclusive:

node skills/google-form-callback/scripts/google-local-api-client.mjs \
  --action export \
  --form-id "FORM_ID" \
  --submitted-after "2026-05-26T00:00:00Z" \
  --submitted-before "2026-05-27T00:00:00Z" \
  --output form-export.json

Use scripts/google-form-api-client.mjs only when the user has deployed and authorized the reference Apps Script Web App fallback. This keeps Google Forms and Sheets operations behind a preauthorized API that host agents can call from scripts:

GOOGLE_FORM_CALLBACK_API_TOKEN="same-token" \
node skills/google-form-callback/scripts/google-form-api-client.mjs \
  --url "https://script.google.com/macros/s/.../exec" \
  --action export \
  --form-id "FORM_ID" \
  --output form-export.json

The Apps Script fallback accepts the same --submitted-after and --submitted-before flags when exporting.

Use scripts/extract-callback-candidates.mjs to turn Forms API JSON into call candidates:

node skills/google-form-callback/scripts/extract-callback-candidates.mjs \
  --form form.json \
  --responses responses.json \
  --template skills/google-form-callback/template.md

The extractor only emits ready candidates when the template has submissionAuthorizesCallback: true and the exported form description or template description clearly mentions phone or call follow-up. If that form-level basis is not valid for the workflow, add a per-response consent field to template.md, include it in requiredFields, and keep submissionAuthorizesCallback: true only when a submitted response with that field authorizes callback calls.

If the input payload was not already filtered, extract-callback-candidates.mjs also accepts --submitted-after and --submitted-before as a defensive client-side response filter.

Then use scripts/process-callback-candidates.mjs for the approval and state layer:

node skills/google-form-callback/scripts/process-callback-candidates.mjs \
  --input candidates.json \
  --state callback-state.json \
  --dry-run

To run real calls through CALL-E sequentially after the dry-run result is explicitly approved:

node skills/google-form-callback/scripts/process-callback-candidates.mjs \
  --input candidates.json \
  --state callback-state.json \
  --execute \
  --approved-real-calls \
  --poll \
  --writeback callback-writeback.json

To write results directly to Google Sheets after each approved run with local OAuth, pass --writeback-local:

node skills/google-form-callback/scripts/process-callback-candidates.mjs \
  --input candidates.json \
  --state callback-state.json \
  --execute \
  --approved-real-calls \
  --poll \
  --writeback callback-writeback.json \
  --writeback-local

To write through the Apps Script fallback instead, deploy the reference Apps Script as a Web App, set CALLBACK_API_TOKEN, and pass the Web App URL:

GOOGLE_FORM_CALLBACK_API_TOKEN="same-token" \
node skills/google-form-callback/scripts/process-callback-candidates.mjs \
  --input candidates.json \
  --state callback-state.json \
  --execute \
  --approved-real-calls \
  --poll \
  --writeback callback-writeback.json \
  --writeback-url "https://script.google.com/macros/s/.../exec"

Use --post-writeback callback-writeback.json --writeback-url ... to retry only the sheet writeback without placing another call.

Use scripts/render-runtime-plans.mjs when the user asks for a schedule such as "call every day at 6pm". Pass every form ID in the config; the script returns one scheduler plan per form because CALL-E does not manage multi-form schedules. Run preflight-auth.mjs --repair-all first, and pass authPreflightOk: true only after Google and CALL-E auth both pass; the plan renderer refuses to create scheduled runtime prompts without it. approvedRealCalls defaults to true, which means the scheduled runtime will place calls after its internal dry-run validation without asking again. Set it to false only for an explicitly preview-only schedule. The rendered runtime prompt includes --poll --writeback <path> so result records are captured, plus the configured local OAuth or Apps Script writeback route. Configure submittedAfter or submittedBefore globally or per form when the approved schedule should use a specific response window.

node skills/google-form-callback/scripts/render-runtime-plans.mjs \
  --config schedule-config.json

Use scripts/render-form-script.mjs after editing template.md to generate a Google Apps Script form creator from the template fields:

node skills/google-form-callback/scripts/render-form-script.mjs \
  --template skills/google-form-callback/template.md

Provider Boundary

This skill prepares and optionally executes one-off provider call requests:

{
  "to_phones": ["+15550101234"],
  "goal": "Compiled from template.md...",
  "language": "English"
}

The provider handles exactly one call per approved candidate. The host scheduler, automation, or operator controls when the skill processes form responses. For recurring runs, use this default architecture:

Host scheduler handles recurrence.
Phone-call provider handles exactly one call per scheduled run.

Result Writeback

Google Forms does not provide hidden post-call respondent fields. The local OAuth client writes results to the original linked response spreadsheet row. It adds a response_id helper column when needed, then writes the template-defined result and summary columns in that same row.

The local OAuth route requires the form to already have a linked response spreadsheet because the Google Forms API exposes linkedSheetId as output-only. If the form has no linked spreadsheet, link one in Google Forms or use the Apps Script fallback.

For automatic local-OAuth writeback, use --writeback-local; the call processor writes the same payload after the CALL-E call reaches a terminal result.

For Apps Script fallback writeback, deploy the Apps Script as a Web App and use --writeback-url. The Apps Script Web App API also supports health and export actions through google-form-api-client.mjs.

Older test runs may have created a separate Call Results sheet. New local OAuth and Apps Script writebacks do not use that sheet.

Safety Rules

Read references/safety.md for the full safety contract.

Always follow these rules:

• Phone calls are real-world side effects.
• Require explicit user intent before processing a form for phone calls.
• Require a known form template whose submission basis authorizes phone follow-up.
• Require E.164 phone numbers and do not guess country codes.
• Mask phone numbers in summaries.
• Deduplicate by responseId.
• Create one scheduler plan per form.
• Do not expose Google OAuth tokens, provider credentials, confirmation tokens, cookies, or callback URLs.
• If a response requires medical, legal, financial, or emergency judgment, collect logistics or route to a human instead of giving advice.
• Do not state that a call was placed unless the provider call actually ran and returned success.

References

• references/google-forms-api.md: fetching form and response payloads
• references/google-oauth-setup.md: publisher setup for local OAuth
• references/response-mapping.md: mapping Forms API response data to call candidates
• references/runtime-prompt.md: scheduled run prompt for one form
• references/safety.md: phone-number, dedupe, scheduling, and sensitive-domain rules
• references/examples.md: example response processing and dry-run output