Daily Prep

Daily Prep

Send one email to yourself: Daily Prep for Today - {Today's Date}.

For past-meeting follow-up drafts, use the separate daily-wrapup skill.

Prerequisites

1. gws CLI authenticated (gws auth status). Scopes: calendar, gmail.modify.
2. Read ME.md at the project root (if present).
3. Slack MCP (optional) — discussion points from recent Slack messages.
4. Dataverse MCP (optional) — one bulk VP roster query per month (cached locally).

Workflow

Daily Prep:
- [ ] Step 0: Ensure VP cache is current (monthly)
- [ ] Step 1: Gather prep context
- [ ] Step 2: Slack search for today's discussion points
- [ ] Step 3: Compose prep email
- [ ] Step 4: Send email (deduplicated)
- [ ] Step 5: Confirm with user

Step 0 — VP cache (monthly, one Dataverse call)

The VP roster is cached at ~/.cursor/skills/daily-meeting-prep/data/vp_cache.json and refreshed once per calendar month. Daily prep uses this cache instead of per-attendee Dataverse lookups.

Check freshness:

python3 ~/.cursor/skills/daily-meeting-prep/scripts/ensure_vp_cache.py

Exit code 2 means refresh is needed. When stale or missing:

1. Run one Dataverse bulk query via dataverse-people-lookup / RoverPeople MCP pipeline:

   • identify_dataproducts → roverpeople
   • shortlist_tables → ROVER_PEOPLE_CURR
   • get_sql with: List all current Red Hat employees whose TITLE matches VP+ criteria (Vice President, SVP, EVP, Senior/Executive Vice President, Chief Officer roles, C-suite abbreviations). Return MAIL, NAME, TITLE, GEO.
   • execute_sql

2. Save the query result to /tmp/vp-roster.json (array of rows or { "people": [...] }).

3. Update the cache and compute changes:

python3 ~/.cursor/skills/daily-meeting-prep/scripts/update_vp_cache.py \
  --input-file /tmp/vp-roster.json > /tmp/vp-cache-update.json

4. Send a separate change notification email (deduplicated):

python3 ~/.cursor/skills/daily-meeting-prep/scripts/send_vp_cache_changes.py \
  --update-result-file /tmp/vp-cache-update.json

Change email subject: VP Cache Refresh - {Date}. Body lists Added, Removed, and Title changes (or "None" per section).

Skip Step 0 when ensure_vp_cache.py exits 0.

Step 1 — Gather prep context

Defaults to today. Optional --from-date to prep for a different day.

python3 ~/.cursor/skills/daily-meeting-prep/scripts/gather_daily_prep.py --format json

The gather script loads the VP cache automatically. No per-attendee Dataverse calls.

Output:

• todayMeetings — calendar events today with 2+ attendees (non-declined), excluding Lauren Gray-only personal meetings
• vipMeetings / vipMeetingsByDate — multi-attendee events today through +6 days with VP+ attendees from cache, grouped by date
• vpCache — cache path, freshness, VP count

Excluded meetings: events where every non-user attendee is Lauren Gray (lwgray526@gmail.com, iCal invites, etc.).

Step 2 — Slack context

For each todayMeetings[].slackSearchQuery, use Slack MCP search_messages (limit ~10). Enrich Discussion points only. Skip if Slack unavailable.

Step 3 — Compose prep email

Subject: emailSubject from gather output.

Daily Prep for Today - {Today Date}

Today

{For each todayMeetings entry — skip Lauren-only meetings (already filtered):}

**{Meeting Title}**
Time: {timeLabel} ({durationMinutes} min)
Attendees: {names}

Discussion points:
• {2–4 bullets from agenda, inviteEmail, relatedEmails, Slack}
• {Topics to prepare for — not past outcomes}

{If no context: "• [No invite or email context found — review calendar invite]"}

Upcoming VIP Meetings

{For each date in vipMeetingsByDate:}

{dateLabel}

• {vipLine — one bullet per meeting; all VIPs on the same line}
• {Next meeting same day...}

{Or: "• No VP+ meetings in the next week."}

Today section: synthesize discussion points; do not invent topics. Meeting titles in the Today section are bolded automatically when the email is sent (write plain text; the send script converts to HTML).

VIP section: group by date (vipMeetingsByDate); use each meeting's vipLine (one bullet per meeting, all VIPs on the same line) — no summaries or discussion points.

Step 4 — Send email (deduplicated)

python3 ~/.cursor/skills/daily-meeting-prep/scripts/send_daily_prep.py \
  --subject "Daily Prep for Today - June 8, 2026" \
  --body-file /tmp/daily-prep-body.txt

Sends to authenticated user as multipart email (plain text + HTML with bold meeting titles in the Today section). Skips if already sent with same subject (use --force to send again).

Step 5 — Confirm with user

Report: today meeting count, VIP count, VP cache status, change email sent/skipped (if refreshed), prep email sent/skipped, link to Gmail inbox.

Example prompts

• "Daily prep"
• "Daily prep for today"
• "Prep me for today's meetings"

Additional resources

• reference.md