Client Review

Client Review Prep

description: Prepare for client review meetings with portfolio performance summary, allocation analysis, talking points, and action items. Pulls together account data into a concise meeting-ready format. Use before quarterly reviews, annual checkups, or ad-hoc client meetings. Triggers on "client review", "meeting prep for [client]", "quarterly review", "prep for [client name]", or "client meeting".

Workflow

Step 1: Client Context

Gather or look up:

• Client name and household members
• Account types: Taxable, IRA, Roth, 401(k), trust, etc.
• Total AUM across accounts
• Investment Policy Statement (IPS): Target allocation, risk tolerance, constraints
• Life stage: Accumulation, pre-retirement, retirement, legacy
• Last meeting date and any outstanding action items

Step 2: Portfolio Performance

For each account and the household aggregate:

Performance Attribution:

• Which asset classes / positions drove returns?
• Top 3 contributors and top 3 detractors
• Any outsized single-position impact?

Step 3: Allocation Review

Current vs. target allocation:

Flag any drift exceeding the IPS rebalancing threshold (typically 3-5%).

Step 4: Talking Points

Generate a meeting agenda:

1. Market overview (2-3 min): Brief macro context and outlook
2. Portfolio performance (5 min): How did we do? Why?
3. Allocation review (5 min): Any rebalancing needed?
4. Planning updates (5-10 min):
   • Life changes? (job, health, family, home, education)
   • Income needs changing?
   • Tax situation updates
   • Estate planning updates
5. Action items (5 min): What are we doing before next meeting?

Step 5: Proactive Recommendations

Based on the review, suggest:

• Rebalancing trades (if drift exceeds thresholds)
• Tax-loss harvesting opportunities
• Cash deployment or withdrawal planning
• Roth conversion opportunities (if applicable)
• Beneficiary updates or estate planning needs
• Insurance review (life, disability, LTC)

Step 6: Output

• One-page client review summary (Word or PDF)
• Performance table with benchmarks
• Allocation pie chart (current vs. target)
• Recommended action items
• Meeting agenda

Important Notes

• Know your client before the meeting — review notes from last meeting
• Lead with what the client cares about, not what you want to talk about
• If performance was bad, address it directly — don't hide or spin
• Always end with clear action items and next steps with dates
• Document the meeting notes and any changes to the IPS
• Compliance: ensure all materials are compliant with firm policies and regulatory requirements

Hermes Profile Notes

This skill was packaged from pi-financial-services source path plugins/vertical-plugins/wealth-management/skills/client-review for the Hermes financial-services profile. Use institutional data connectors first when available, cite sources, and stage outputs for qualified human review.

Common Pitfalls

1. Do not present drafts as investment, legal, tax, or accounting advice.
2. Do not use web search as the primary source when an institutional MCP/data connector is available.
3. Do not execute transactions, contact clients, post to a ledger, or approve onboarding. Stage outputs for review.

Verification Checklist

• Inputs, assumptions, dates, and currencies are explicit.
• Numbers tie across tables, models, decks, and memos.
• Sources are cited and institutional data is preferred where available.
• Output is labeled draft / for human review where appropriate.