cloudthinker-ai API Sunset Notification Skill
Manage sunset of {{ api_name }} {{ api_version }} on {{ sunset_date }} (replacement: {{ replacement_version }}).
Workflow
Phase 1 — Consumer Identification
API CONSUMER MAP
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
[ ] Total active consumers: ___
[ ] Consumer inventory:
Consumer | API Key/Client | Daily Calls | Contact | Priority
__________________|________________|_____________|_____________|_________
| | | |
| | | |
| | | |
[ ] Consumers by type:
- Internal services: ___
- External partners: ___
- Public developers: ___
[ ] Endpoints most used:
- ___: ___ calls/day
- ___: ___ calls/day
- ___: ___ calls/day
Phase 2 — Notification Strategy
COMMUNICATION CHANNELS
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
[ ] API response headers:
Deprecation: true
Sunset: {{ sunset_date }}
Link: <migration-guide-url>; rel="successor-version"
[ ] Direct communication:
[ ] Email to registered API consumers
[ ] Partner portal notification
[ ] Developer portal banner
[ ] Changelog entry
[ ] Documentation:
[ ] Migration guide published
[ ] API diff ({{ api_version }} vs {{ replacement_version }})
[ ] Code examples for migration
[ ] FAQ document
NOTIFICATION SCHEDULE
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
Date | Action | Channel | Status
______________|___________________________|__________________|_______
T-6 months | Initial announcement | All channels | [ ]
T-3 months | Migration reminder | Email + headers | [ ]
T-2 months | Usage report to consumers | Email | [ ]
T-1 month | Final warning | All channels | [ ]
T-2 weeks | Last call | Direct contact | [ ]
T-0 | Sunset enforcement | API returns 410 | [ ]
Phase 3 — Migration Tracking
MIGRATION STATUS
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
[ ] Migration dashboard deployed
[ ] Tracking metrics:
- {{ api_version }} daily request count: ___
- {{ replacement_version }} daily request count: ___
- Migration percentage: ___%
Consumer | Status | {{ api_version }} Calls | {{ replacement_version }} Calls
__________________|_______________|________________________|___________________________
| NOT STARTED | |
| IN PROGRESS | |
| COMPLETED | |
[ ] Consumers requiring assistance:
- ___: blocker: ___
- ___: blocker: ___
Phase 4 — Escalation and Enforcement
ESCALATION PROCEDURES
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
For unmigrated consumers at T-1 month:
[ ] Direct outreach by account manager / developer relations
[ ] Technical support session offered
[ ] Extension request process:
- Maximum extension: ___
- Approval required from: ___
- Extension granted to: ___
ENFORCEMENT
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
[ ] Gradual enforcement (optional):
[ ] T-2 weeks: Rate limit {{ api_version }} to 50% of current
[ ] T-1 week: Rate limit {{ api_version }} to 10% of current
[ ] T-0: Return 410 Gone with migration link
[ ] Hard enforcement:
[ ] T-0: Immediately return 410 Gone
[ ] 410 response body includes:
[ ] Migration guide URL
[ ] {{ replacement_version }} endpoint URL
[ ] Support contact information
Phase 5 — Post-Sunset
POST-SUNSET CLEANUP
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
[ ] {{ api_version }} traffic at zero for ___ days
[ ] {{ api_version }} code removed or archived
[ ] {{ api_version }} documentation marked as sunset
[ ] API gateway routes removed
[ ] {{ api_version }}-specific infrastructure decommissioned
[ ] Lessons learned documented:
- Total migration duration: ___
- Consumers that required extensions: ___
- Improvements for next sunset: ___
Counter-Rationalizations
| Shortcut | Counter | Why |
|---|---|---|
| "We can skip some steps for this case" | Adapt the workflow steps, don't skip them | Skipped steps are where incidents and oversights originate |
| "The user seems to already know what to do" | Complete all workflow phases with the user | The workflow catches blind spots that experience alone misses |
| "This is a minor case, full process is overkill" | Scale the process down, don't turn it off | Minor cases become major when unstructured; the process scales, not disappears |
| "I'll fill in the details later" | Complete each section before moving on | Deferred details are forgotten; real-time capture is more accurate |
| "The template output isn't necessary" | Always produce the structured output format | Structured output enables comparison, audit trails, and handoff to other teams |
Output Format
Produce an API sunset management report with:
- Consumer analysis (who is affected, usage volumes)
- Notification log (communications sent, dates, channels)
- Migration progress (consumer-by-consumer status)
- Escalations (unmigrated consumers, extensions granted)
- Post-sunset status (cleanup completed, lessons learned)