Claude Mail Bridge Team Rules

Claude Mail Bridge Team Rules

Overview

This skill defines strict behavioral guidelines for operations involving emailing teammates. These operations involve privacy risks and require explicit user approval.

When to Use This Skill

Use when operations involve emailing teammates.

Core Rule: Explicit Approval Required

CRITICAL: Before calling mail_teammates, you MUST get explicit user approval.

Approval Process

1. Show the draft: Explain to the user in natural language:
   • The recipient (email or alias)
   • The subject
   • Content summary
   • Attachments (if any): list the files being attached
2. Get confirmation: Wait for user to explicitly approve (e.g., "yes", "send it", "go ahead", "好的", "发送")
3. Call with approval flag: Set _user_check_and_approved=True when calling the tool

Example

AI: I need to ask Alice about the deployment status.
    Should I send her an email with:
    - Subject: "Deployment status inquiry"
    - Attachments: ["/var/log/deploy.log", "config.yml"]
    Here's what I plan to say: [summary of content]

User: Yes, send it

AI: [calls mail_teammates with _user_check_and_approved=True and attachments=[...]]

Attachment Rules

When including attachments in teammate emails:

• Always mention attachments when showing the draft to user
• Verify file paths exist before calling the tool (validation is automatic, but be aware)
• Max 15MB per file
• Allowed types: text/code, images/PDFs, archives, documents

Prohibited Behaviors

Absolutely prohibited:

• Do NOT email teammates without getting explicit user approval first
• Do NOT assume approval based on past interactions
• Do NOT send sensitive information without explicit confirmation
• Do NOT call mail_teammates without first invoking this skill