Pre Send QA

Pre-Send QA

Catch the embarrassing stuff before it ships to your list. Runs a full pre-flight check on an email: merge tag fallbacks, broken links, spam triggers, CAN-SPAM / GDPR footers, mobile rendering, size limits, accessibility.

Requires: Cogny MCP for campaign-ID mode. Paste-HTML mode works without MCP (but without send-context checks).

Usage

/pre-send-qa <campaign-or-draft-id> — QA a specific campaign (or draft, for Get a Newsletter) in your ESP /pre-send-qa — then paste the email HTML/MJML/text when prompted

Steps

1. Load the email

Mode A — Campaign ID (MCP). Detect which ESP is connected (check both namespaces: mcp__cogny__<svc>__* and mcp__<svc>__*) and use the right tool:

For every ESP extract: subject, preheader, from name, from email, reply-to, HTML body, text body, target segment/list, scheduled send time. Also fetch the associated list/audience size so Section 2.8 has recipient count.

Get a Newsletter has no single "campaign" object. If the user passes an ID, try tool_get_draft first (pre-send QA is the common use), fall back to tool_get_sent if that 404s. If they want to QA a scheduled send, use tool_list_scheduled to find it.

Mode B — Paste:

• Ask for subject line, preheader, from name/email, and body HTML. Accept multi-line paste.
• Section 2.8 (send context) is skipped in paste mode — no recipient count, no segment, no schedule.

2. Run the checklist

Walk through every category. For each item, mark [PASS], [WARN], or [FAIL] and include the specific offending content.

2.1 Headers & routing

• Subject line present — not empty
• Subject length ≤ 55 chars (mobile truncation threshold)
• Preheader present — not empty, not a duplicate of subject
• Preheader length 85–100 chars (too short = wasted real estate; too long = truncated)
• From name is branded — not "noreply", not "info"
• From email uses sending subdomain — flag @gmail.com/@outlook.com from addresses (deliverability killer for bulk)
• Reply-to is monitored — warn if it's a noreply@

2.2 Merge tags / personalization

Scan body + subject + preheader for:

• {{ ... }}, {% ... %}, *|...|*, [[...]], %%...%%, {...} — depending on ESP syntax
• All merge tags well-formed — balanced brackets, closed blocks
• All merge tags have fallbacks — e.g., {{ first_name|default:"there" }} (Klaviyo), *|IFNOT:FNAME|*there*|ELSE:*|FNAME|**|END:IF|* (Mailchimp). Flag any token without a fallback as FAIL.
• "Hi ," or "Hello ," anti-pattern — substring search for bare punctuation after a greeting. This is the #1 embarrassing merge-tag failure.
• Dynamic content blocks closed — open {% if %} must have {% endif %}; same for loops
• No raw tokens in subject line — e.g., subject reading literally "Hi {{ first_name }}"

2.3 Links

Extract all <a href="..."> from the HTML. For each:

• URL is absolute — no href="/path" without domain; no href="#" unless intentional anchor
• URL resolves — HEAD-check each unique URL (cap at 30 requests, dedupe). Flag non-200s.
• No localhost / 127.0.0.1 / .local — dev leak
• No staging/dev domains — flag *.staging.*, *.dev.*, stage., preprod.
• UTM parameters present on all outbound links — warn on links missing utm_source/utm_medium/utm_campaign
• UTM consistency — all links should share utm_campaign; flag divergence
• Link count — report total. Warn if >20 (clutter). Warn if <1 (no CTA).
• CTA destination consistency — multiple buttons labeled "Shop now" should generally point to the same URL

2.4 Images

• All <img> have alt text — non-empty, descriptive
• No pure-image email — flag if text-to-image ratio is <40% text. Hero-image-only emails trigger spam filters.
• Image URLs are absolute + HTTPS
• Image URLs aren't hotlinked from sketchy hosts — flag if images are on imgur, cloudinary demo, etc. instead of a brand CDN

2.5 Compliance

• Unsubscribe link present — regex for unsubscribe, preferences, opt out
• Unsubscribe link is visible — not display:none or font-size:1px
• Physical postal address in footer — CAN-SPAM requirement. Regex for a street/city pattern or flag if missing.
• List-Unsubscribe header — flag if ESP allows setting it but it's not configured (one-click unsubscribe is required by Gmail/Yahoo for bulk senders)
• Preference center link — nice-to-have; warn if only unsubscribe exists

2.6 Spam triggers

Scan subject + preheader + body for classic triggers and report offenders:

• Word-level: free, winner, congratulations, guaranteed, risk-free, act now, click here, limited time, no obligation, viagra (lol), make money, earn extra, $$$
• Punctuation: more than one ! in subject, !!!, ???
• Casing: ALL CAPS WORDS longer than 3 chars in subject
• Symbols: $$$, ★, excessive emoji (>3)
• HTML: hidden text (color matches background), tiny font, embedded JavaScript, background images on <body>

Output each offender with context:

🔴 Subject contains "!!!"
🟡 Body has 4 instances of ALL CAPS words: "LIMITED", "TODAY", "ACT NOW", "DON'T"

2.7 Rendering & size

• HTML size < 102 KB — Gmail clips at 102 KB. Report actual size.
• Single root <table> layout (desktop email standard) OR uses MJML — flag flex/grid as a deliverability risk
• Inline CSS — style attributes vs <style> blocks. Many clients strip <head> styles.
• Mobile viewport meta — <meta name="viewport" content="width=device-width">
• Font stack has fallbacks — no font-family: "Custom Font"; without a web-safe fallback
• No <script>, no <form>, no external fonts loaded via JS — all stripped by most clients

2.8 Send context (MCP mode only)

• Target segment is populated — recipient count > 0
• Audience isn't the entire list for a promotional send — flag "All Subscribers" when there's a segmented alternative
• Scheduled time isn't 3am recipient-local — flag weird send hours
• Not a duplicate send — check last 30 days for a campaign with the same subject going to the same segment

3. Report

Pre-send QA: <campaign name | "pasted email">
Recipient count: <N>    Send ETA: <time or "not scheduled">

Overall: <READY TO SEND | FIX BEFORE SEND | CRITICAL ISSUES>

🔴 Critical (will break or embarrass)
  — <specific issue with offending text / URL / line>
  — ...

🟡 Warnings (fix if you have time)
  — ...

🟢 Passed
  — <count> checks passed

──
Recommended fix order:
  1. ...
  2. ...

Merge-tag fallback cheatsheet for <ESP>:
  [ESP-specific syntax examples]

4. Finding (optional)

If critical issues are found and the campaign is scheduled to send soon, create a finding:

{
  "title": "Campaign '<name>' has critical QA issues — blocked send",
  "body": "<enumerated issues>",
  "action_type": "pre_send_fix",
  "priority": "high"
}

5. Do not auto-fix

Never modify the campaign automatically. Always present the diff and let the user approve each fix.

Notes

• ESP-specific merge tag syntax:
  • Klaviyo: {{ first_name|default:"there" }}
  • Mailchimp: *|FNAME|* with *|IFNOT:FNAME|*there*|ELSE:*|FNAME|**|END:IF|*
  • Rule / Get a Newsletter: [Firstname] with platform-specific fallback syntax
• Spam-trigger lists are heuristics; modern spam filters use ML + reputation. Treat warnings as "raise eyebrow, check reputation" not "instant spam".