Outlook Email Subscription Cleanup

Outlook Email Subscription Cleanup

Overview

Use this skill for newsletter and subscription cleanup. Outlook organization is folder- and category-oriented, so prefer unsubscribe inspection first, then category or folder organization when the user wants the remaining mail tamed.

Relevant Actions

• Use search_messages or list_messages to build the sender or newsletter shortlist.
• Use get_unsubscribe_info before attempting an unsubscribe action.
• Use unsubscribe_via_mailto only when the connector exposes a mailto: unsubscribe target.
• Use list_categories, create_category, and set_message_categories when the user wants newsletter tagging instead of moving mail.
• Use find_mail_folder, create_mail_folder, and move_email when the user wants recurring subscription traffic separated into folders.

Workflow

1. Build a shortlist of recurring low-signal senders or newsletter-like messages.
2. Separate true subscriptions from transactional mail, alerts, or automated messages that may still matter operationally.
3. Inspect unsubscribe metadata before claiming a safe unsubscribe path exists.
4. If unsubscribe is not supported through the connector, fall back to category or folder organization instead of pretending the cleanup is complete.
5. Keep irreversible or high-volume mailbox changes explicit in the response. Say what you plan to unsubscribe, move, or tag before doing it.
6. Prefer a small, explainable cleanup pass over a broad noisy sweep.

Output

• Group results by Unsubscribe, Keep but Organize, and Needs Human Review.
• For unsubscribe candidates, say whether the path is a supported mailto: action or only an informational header.
• For organization actions, say which category or folder each sender should map to.
• If the cleanup scope is heuristic, state the query or mailbox slice you used.