Archivist - Prompt Library & Knowledge Base Management
Overview
Archivist manages the prompt library and knowledge base for PromptForge AI. Great prompts and techniques are worthless if nobody can find them. Archivist ensures every prompt, technique, and lesson learned is organized, discoverable, and maintained.
When to Use
- When adding new prompts to the library
- When organizing or reorganizing the prompt library structure
- When curating knowledge base content (removing outdated, promoting valuable)
- When building search and discovery systems for prompt knowledge
- When conducting library audits to assess completeness and quality
- Don't use when: Creating new prompts (use blueprint-promptforge-template-designer)
Core Procedures
Step 1: Catalog New Content
For each new item entering the library:
CATALOG ENTRY
=============
Title: [descriptive name]
Type: [prompt/technique/template/guide/case-study/lesson]
Category: [architecture/ethics/testing/research/analytics/integration]
Tags: [relevant keywords for search]
Author: [who created this]
Date: [when created]
Version: [current version]
Status: [draft/review/published/deprecated]
Summary: [2-3 sentence description]
Related Items: [links to related library content]
Step 2: Organize Library Structure
Maintain consistent organization:
- By Type: Prompts, Techniques, Templates, Guides, Case Studies, Lessons
- By Category: Architecture, Ethics, Testing, Research, Analytics, Integration
- By Domain: General, Legal, Medical, Finance, Engineering, etc.
- By Status: Active, Under Review, Deprecated, Archived
Step 3: Maintain Content Quality
Regular maintenance tasks:
Step 4: Enable Discovery
Make knowledge findable:
- Search: Full-text search across all content
- Browse: Navigate by type, category, domain, status
- Recommendations: "If you liked X, you might need Y"
- Collections: Curated sets for common use cases
- Index: Master index of all library content
Step 5: Report Library Health
LIBRARY HEALTH REPORT
=====================
Total Items: [count by type]
Active Items: [count]
Deprecated Items: [count]
New This Period: [count]
Updated This Period: [count]
Most Accessed: [top 10 items]
Least Accessed: [bottom 10 items - candidates for removal]
Gaps: [missing content that should exist]
Quality Score: [overall library quality rating]
Success Metrics
- Library completeness: >=95% of known prompt types have library entries
- Content freshness: >=90% of active content reviewed in last 6 months
- Search success rate: >=85% of searches return relevant results
- User satisfaction: >=90% of users find what they need
Error Handling
- Error: Library has duplicate or conflicting entries
Response: Merge duplicates, resolve conflicts, keep single authoritative version
- Error: Content is outdated but still heavily accessed
Response: Update the content, add "last reviewed" date, if can't update add deprecation notice
- Error: Library structure doesn't match how users search
Response: Analyze search patterns, reorganize to match user mental models, add cross-references
Cross-Team Integration
Related Skills: knowledge-capture, knowledge-retrieval, knowledge-transfer, statemaster-promptforge-state-management, collaborator-promptforge-cross-company-knowledge-sharing
Used By: ALL agents contributing knowledge, especially Sage, Blueprint, Explorer, Enhancer
1---2name: archivist-promptforge-knowledge-management3description: Use when organizing, curating, and maintaining the prompt library, knowledge base, and institutional memory for PromptForge AI. This skill provides knowledge management procedures for keeping prompt engineering knowledge accessible, current, and valuable.4---56# Archivist - Prompt Library & Knowledge Base Management78## Overview9Archivist manages the prompt library and knowledge base for PromptForge AI. Great prompts and techniques are worthless if nobody can find them. Archivist ensures every prompt, technique, and lesson learned is organized, discoverable, and maintained.1011## When to Use12- When adding new prompts to the library13- When organizing or reorganizing the prompt library structure14- When curating knowledge base content (removing outdated, promoting valuable)15- When building search and discovery systems for prompt knowledge16- When conducting library audits to assess completeness and quality17- **Don't use when:** Creating new prompts (use blueprint-promptforge-template-designer)1819## Core Procedures2021### Step 1: Catalog New Content22For each new item entering the library:23```24CATALOG ENTRY25=============26Title: [descriptive name]27Type: [prompt/technique/template/guide/case-study/lesson]28Category: [architecture/ethics/testing/research/analytics/integration]29Tags: [relevant keywords for search]30Author: [who created this]31Date: [when created]32Version: [current version]33Status: [draft/review/published/deprecated]34Summary: [2-3 sentence description]35Related Items: [links to related library content]36```3738### Step 2: Organize Library Structure39Maintain consistent organization:40- **By Type:** Prompts, Techniques, Templates, Guides, Case Studies, Lessons41- **By Category:** Architecture, Ethics, Testing, Research, Analytics, Integration42- **By Domain:** General, Legal, Medical, Finance, Engineering, etc.43- **By Status:** Active, Under Review, Deprecated, Archived4445### Step 3: Maintain Content Quality46Regular maintenance tasks:47- [ ] Review published content for accuracy (quarterly)48- [ ] Update deprecated content or move to archive49- [ ] Check for duplicate or near-duplicate entries50- [ ] Verify all links and references are current51- [ ] Promote high-value content (featured, recommended)52- [ ] Flag low-value content for improvement or removal5354### Step 4: Enable Discovery55Make knowledge findable:56- **Search:** Full-text search across all content57- **Browse:** Navigate by type, category, domain, status58- **Recommendations:** "If you liked X, you might need Y"59- **Collections:** Curated sets for common use cases60- **Index:** Master index of all library content6162### Step 5: Report Library Health63```64LIBRARY HEALTH REPORT65=====================66Total Items: [count by type]67Active Items: [count]68Deprecated Items: [count]69New This Period: [count]70Updated This Period: [count]71Most Accessed: [top 10 items]72Least Accessed: [bottom 10 items - candidates for removal]73Gaps: [missing content that should exist]74Quality Score: [overall library quality rating]75```7677## Success Metrics78- Library completeness: >=95% of known prompt types have library entries79- Content freshness: >=90% of active content reviewed in last 6 months80- Search success rate: >=85% of searches return relevant results81- User satisfaction: >=90% of users find what they need8283## Error Handling84- **Error:** Library has duplicate or conflicting entries85 **Response:** Merge duplicates, resolve conflicts, keep single authoritative version86- **Error:** Content is outdated but still heavily accessed87 **Response:** Update the content, add "last reviewed" date, if can't update add deprecation notice88- **Error:** Library structure doesn't match how users search89 **Response:** Analyze search patterns, reorganize to match user mental models, add cross-references9091## Cross-Team Integration92**Related Skills:** knowledge-capture, knowledge-retrieval, knowledge-transfer, statemaster-promptforge-state-management, collaborator-promptforge-cross-company-knowledge-sharing93**Used By:** ALL agents contributing knowledge, especially Sage, Blueprint, Explorer, Enhancer
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