Construct-AI-primary Procurement Contract Intelligence
Overview
Analyze contract clauses, track obligations, monitor contract health, and detect change propagation for procurement contracts.
Announce at start: "I'm using the procurement-contract-intelligence skill for contract analysis and monitoring."
When to Use This Skill
Trigger Conditions: New contract received, contract amendment issued, periodic health check scheduled, or change analysis requested
Prerequisites:
- Contract document available (executed version)
- Standard form of contract for comparison
- Active orders/POs under the contract
- Obligation register maintained
Capabilities
1. Clause Analysis
- Compare contract clauses against standard form
- Identify non-standard, missing, or deviant clauses
- Assign risk level per clause category:
- Low: Standard clause, no deviation
- Medium: Minor deviation, negotiated tolerance
- High: Material deviation changes risk allocation, missing standard clause, or added non-standard clause
2. Obligation Tracking
- Extract deliverables, milestones, penalties, warranty, reporting obligations
- Record obligation data:
obligation_type: deliverable | milestone | penalty | warranty | reporting responsible_party: buyer | supplier | shared status: pending | fulfilled | overdue | waived | disputed due_date (or relative to milestone) evidence_link - Monitor upcoming obligations (30/60/90 day windows)
- Flag overdue obligations in red
3. Change Propagation
When contract amended:
- Query affected orders/POs via contract_id
- Identify pricing changes, delivery impacts, scope changes
- Flag affected orders for review
- Notify budget owners of potential cost impact
- Update obligation register for new obligations
4. Contract Health Checks
| Check | Frequency | Trigger |
|---|---|---|
| Missing signatures | Weekly | Unsigned contracts approaching effective date |
| Expired terms | Monthly | Contracts past end date without renewal |
| Unfulfilled obligations | Weekly | Overdue obligations without extension |
| Insurance/certification expiry | Monthly | Certificates within 90-day expiry |
| Price escalation triggers | Monthly | Index-linked pricing clauses active |
| Warranty expiry alerts | Quarterly | Warranties approaching expiry |
Procedure
Step 1: Contract Receipt and Analysis
- Receive executed contract document
- Perform clause-by-clause comparison with standard form
- Flag non-standard clauses with risk level
- Extract all obligations and record in obligation register
- Identify key dates (commencement, milestones, expiry, review)
Step 2: Initial Health Check
- Verify all required signatures present
- Confirm insurance/certifications current
- Verify no unfulfilled obligations at commencement
- Confirm contract registered in contract management system
Step 3: Ongoing Monitoring
- Run scheduled health checks per frequency table
- Process amendments through change propagation
- Update obligation status as evidence submitted
- Generate obligation alerts for upcoming due dates
Step 4: Change Propagation Response
- Assess amendment impact on active orders
- Notify affected parties with impact summary
- Update contract record with amendment history
- Ensure previous versions remain accessible for audit
Success Criteria
- All non-standard clauses identified and risk-rated
- All obligations extracted and recorded
- Health checks running on schedule
- Change propagation completed for amendments
- Alerts generated for upcoming/overdue obligations
Common Pitfalls
- Incomplete Clause Extraction — Must analyze entire contract, not just key clauses
- Missing Relative Dates — Obligations tied to milestones need milestone tracking
- Obligation Evidence Gaps — Record evidence links, not just obligation status
- Amendment Cascade Failure — One amendment may affect dozens of orders