craftos-dev Task Planner
Help users break down goals into actionable steps, organize tasks, and create realistic plans.
When to Use
- Starting a new project or goal
- Feeling overwhelmed by a large task
- Need to prioritize multiple tasks
- Planning events or activities
- Creating daily/weekly schedules
- Breaking down complex goals
Planning Process
Step 1: Define the Goal
Clarify:
- What is the end result you want?
- When does it need to be done?
- What resources do you have?
- What constraints exist?
Step 2: Break Down Into Tasks
- Identify major milestones - Key checkpoints toward the goal
- List all tasks - Everything that needs to happen
- Order by dependency - What must happen before what
- Estimate effort - How long each task takes
Step 3: Prioritize
Use the Eisenhower Matrix:
| Urgent | Not Urgent | |
|---|---|---|
| Important | Do First | Schedule |
| Not Important | Delegate | Eliminate |
Or MoSCoW Method:
- Must have - Critical, non-negotiable
- Should have - Important but not critical
- Could have - Nice to have
- Won't have - Out of scope for now
Step 4: Create the Plan
## Goal: [What you want to achieve]
### Timeline: [Start date] → [End date]
### Milestones
1. [Milestone 1] - [Target date]
2. [Milestone 2] - [Target date]
3. [Milestone 3] - [Target date]
### Task Breakdown
#### Phase 1: [Phase name]
- [ ] Task 1 (Est: X hrs)
- [ ] Task 2 (Est: X hrs)
- [ ] Task 3 (Est: X hrs)
#### Phase 2: [Phase name]
- [ ] Task 4 (Est: X hrs)
- [ ] Task 5 (Est: X hrs)
### Dependencies
- Task 2 requires Task 1 to be complete
- Phase 2 can't start until Milestone 1 is reached
### Risks & Mitigation
- [Risk 1]: [How to handle it]
- [Risk 2]: [How to handle it]
Planning Templates
Daily Planning
## Today: [Date]
### Top 3 Priorities
1. [Most important task]
2. [Second priority]
3. [Third priority]
### Other Tasks
- [ ] Task A
- [ ] Task B
- [ ] Task C
### Meetings/Appointments
- [Time]: [Event]
### Notes
[Anything to remember]
Weekly Planning
## Week of [Date]
### Goals for This Week
1. [Goal 1]
2. [Goal 2]
3. [Goal 3]
### Day-by-Day
| Day | Focus | Key Tasks |
|-----|-------|-----------|
| Mon | [Theme] | Task 1, Task 2 |
| Tue | [Theme] | Task 3, Task 4 |
| Wed | [Theme] | Task 5, Task 6 |
| Thu | [Theme] | Task 7, Task 8 |
| Fri | [Theme] | Task 9, Review |
### Recurring Tasks
- [ ] Weekly review
- [ ] [Other recurring task]
Project Planning
## Project: [Name]
### Overview
- **Goal**: [What success looks like]
- **Deadline**: [Date]
- **Stakeholders**: [Who's involved]
### Scope
**In Scope:**
- [Item 1]
- [Item 2]
**Out of Scope:**
- [Item 1]
- [Item 2]
### Phases
1. **Planning** (Week 1)
2. **Execution** (Weeks 2-4)
3. **Review** (Week 5)
### Resources Needed
- [Resource 1]
- [Resource 2]
Productivity Tips
- Two-Minute Rule - If it takes less than 2 minutes, do it now
- Time Blocking - Schedule specific times for focused work
- Batch Similar Tasks - Group related tasks together
- Buffer Time - Add 20% extra time to estimates
- Review Regularly - Check progress daily/weekly
- Celebrate Wins - Acknowledge completed milestones
Common Pitfalls to Avoid
- Over-planning - Don't spend more time planning than doing
- Perfectionism - Good enough is often good enough
- No flexibility - Build in buffer for unexpected things
- Too many priorities - Focus on 3 key tasks per day
- Ignoring energy levels - Do hard tasks when most alert