PT-6(1)_routine-uses

PT-6(1) Routine Uses

Enhancement of: PT-6

High-Level Description

Family: Personally Identifiable Information Processing and Transparency (PT) Framework: NIST SP 800-53 Rev 5

A PRIVACT routine use is a particular kind of disclosure of a record outside of the federal agency maintaining the system of records. A routine use is an exception to the PRIVACT prohibition on the disclosure of a record in a system of records without the prior written consent of the individual to whom the record pertains. To qualify as a routine use, the disclosure must be for a purpose that is compatible with the purpose for which the information was originally collected. The PRIVACT requires agencies to describe each routine use of the records maintained in the system of records, including the categories of users of the records and the purpose of the use. Agencies may only establish routine uses by explicitly publishing them in the relevant system of records notice.

What to Check

• Verify PT-6(1) Routine Uses is documented in SSP
• Confirm control is operating effectively
• Review evidence of continuous monitoring for PT-6(1)
• Verify enhancement builds upon base control PT-6

How to Test

Step 1: Review Documentation

Examine the System Security Plan (SSP) and related artifacts for PT-6(1) implementation details. Verify the organization has documented how this control is satisfied.

Step 2: Validate Implementation

# For cloud environments, use cloud-audit-mcp tools
# For on-premises, review system configurations directly

# Example: Check if account management policies exist
grep -r "account.management\|access.control" /etc/security/ 2>/dev/null

Step 3: Test Operating Effectiveness

Verify the control is actively functioning, not just documented. Check logs, configurations, and operational evidence.

Tools

Remediation Guide

Control Statement

Review all routine uses published in the system of records notice at [organization-defined] to ensure continued accuracy, and to ensure that routine uses continue to be compatible with the purpose for which the information was collected.

Implementation Guidance

A PRIVACT routine use is a particular kind of disclosure of a record outside of the federal agency maintaining the system of records. A routine use is an exception to the PRIVACT prohibition on the disclosure of a record in a system of records without the prior written consent of the individual to whom the record pertains. To qualify as a routine use, the disclosure must be for a purpose that is compatible with the purpose for which the information was originally collected. The PRIVACT requires agencies to describe each routine use of the records maintained in the system of records, including the categories of users of the records and the purpose of the use. Agencies may only establish routine uses by explicitly publishing them in the relevant system of records notice.

Risk Assessment

CWE Categories

References

• NIST SP 800-53 Rev 5 - PT-6(1)
• NIST SP 800-53A Rev 5 (Assessment Procedures)
• NIST SP 800-53 Rev 5 Full Catalog

Checklist

• Control documented in SSP
• Implementation evidence collected
• Operating effectiveness validated
• Continuous monitoring in place
• Related controls (none) reviewed