danhvb Presentation Creation Skill
Purpose
Communicate complex information clearly and persuasively to stakeholders. A BA must sell the "Solution" as much as define it.
Audience Analysis
Before opening PowerPoint/Figma/Lark Slides, ask:
- Who is the audience? (Execs, Devs, Users).
- What do they care about? (ROI, Tech details, Workflow).
- What is the goal? (Decision, Info sharing, Training).
Structure of a BA Presentation
1. The Executive Summary (Slide 1)
- Problem: What is broken?
- Solution: What are we doing?
- Ask: What do you need from them today? (Approval, Budget, Input).
2. The Context (The "Why")
- Current state issues.
- Data backing up the problem.
3. The Core Content (The "What")
- Requirements / Solution Design.
- Use Visuals: Process maps, Wireframes, Charts. (No walls of text).
4. The Plan (The "How/When")
- Timeline.
- Next steps.
5. Q&A
- Anticipate tough questions.
Visual Communication Rules
- One Idea Per Slide: Don't cram.
- Consistency: Same fonts, colors.
- Diagrams > Text: People process images 60,000x faster than text.
- Readable Fonts: Min 24pt for projection, 12pt for reading docs.
Presentation Types
Status Report
- Focus: Progress, Risks, Blockers.
- Tone: Professional, Transparent.
- Format: Red/Amber/Green indicators.
Stakeholder Review (Sign-off)
- Focus: Validation of requirements.
- Tone: Collaborative, Detail-oriented.
- Format: Walkthrough of wireframes/flows.
Training / Demo
- Focus: How to use the system.
- Tone: Encouraging, Educational.
- Format: Live demo + Cheat sheets.
Tools
- Lark Slides: Collaborative, simple.
- Figma: Great for showing designs/flows directly.
- PowerPoint/Keynote: Traditional standard.
Checklist
- Did I state the objective upfront?
- Is the language appropriate for the audience? (No jargon for execs).
- Are the visuals clear?
- Do I have a clear "Ask" or "Next Steps"?