Clickup Automation

ClickUp Automation via Rube MCP

Overview

This public intake copy packages plugins/antigravity-awesome-skills-claude/skills/clickup-automation from https://github.com/sickn33/antigravity-awesome-skills into the native Omni Skills editorial shape without hiding its origin.

Use it when the operator needs the upstream workflow, support files, and repository context to stay intact while the public validator and private enhancer continue their normal downstream flow.

This intake keeps the copied upstream files intact and uses the external_source block in metadata.json plus ORIGIN.md as the provenance anchor for review.

ClickUp Automation via Rube MCP Automate ClickUp project management workflows including task creation and updates, workspace hierarchy navigation, comments, and team member management through Composio's ClickUp toolkit.

Imported source sections that did not map cleanly to the public headings are still preserved below or in the support files. Notable imported sections: Prerequisites, Common Patterns, Known Pitfalls, Limitations.

When to Use This Skill

Use this section as the trigger filter. It should make the activation boundary explicit before the operator loads files, runs commands, or opens a pull request.

• This skill is applicable to execute the workflow or actions described in the overview.
• Use when the request clearly matches the imported source intent: Automate ClickUp project management including tasks, spaces, folders, lists, comments, and team operations via Rube MCP (Composio). Always search tools first for current schemas.
• Use when the operator should preserve upstream workflow detail instead of rewriting the process from scratch.
• Use when provenance needs to stay visible in the answer, PR, or review packet.
• Use when copied upstream references, examples, or scripts materially improve the answer.
• Use when the workflow should remain reviewable in the public intake repo before the private enhancer takes over.

Operating Table

Workflow

This workflow is intentionally editorial and operational at the same time. It keeps the imported source useful to the operator while still satisfying the public intake standards that feed the downstream enhancer flow.

1. Verify Rube MCP is available by confirming RUBESEARCHTOOLS responds
2. Call RUBEMANAGECONNECTIONS with toolkit clickup
3. If connection is not ACTIVE, follow the returned auth link to complete ClickUp OAuth
4. Confirm connection status shows ACTIVE before running any workflows
5. CLICKUPGETAUTHORIZEDTEAMSWORKSPACES - Get workspace/team IDs [Prerequisite]
6. CLICKUPGETSPACES - List spaces in the workspace [Prerequisite]
7. CLICKUPGETFOLDERS - List folders in a space [Prerequisite]

Imported Workflow Notes

Imported: Setup

Get Rube MCP: Add https://rube.app/mcp as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming RUBE_SEARCH_TOOLS responds
2. Call RUBE_MANAGE_CONNECTIONS with toolkit clickup
3. If connection is not ACTIVE, follow the returned auth link to complete ClickUp OAuth
4. Confirm connection status shows ACTIVE before running any workflows

Imported: Core Workflows

1. Create and Manage Tasks

When to use: User wants to create tasks, subtasks, update task properties, or list tasks in a ClickUp list.

Tool sequence:

1. CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES - Get workspace/team IDs [Prerequisite]
2. CLICKUP_GET_SPACES - List spaces in the workspace [Prerequisite]
3. CLICKUP_GET_FOLDERS - List folders in a space [Prerequisite]
4. CLICKUP_GET_FOLDERLESS_LISTS - Get lists not inside folders [Optional]
5. CLICKUP_GET_LIST - Validate list and check available statuses [Prerequisite]
6. CLICKUP_CREATE_TASK - Create a task in the target list [Required]
7. CLICKUP_CREATE_TASK (with parent) - Create subtask under a parent task [Optional]
8. CLICKUP_UPDATE_TASK - Modify task status, assignees, dates, priority [Optional]
9. CLICKUP_GET_TASK - Retrieve full task details [Optional]
10. CLICKUP_GET_TASKS - List all tasks in a list with filters [Optional]
11. CLICKUP_DELETE_TASK - Permanently remove a task [Optional]

Key parameters for CLICKUP_CREATE_TASK:

• list_id: Target list ID (integer, required)
• name: Task name (string, required)
• description: Detailed task description
• status: Must exactly match (case-sensitive) a status name configured in the target list
• priority: 1 (Urgent), 2 (High), 3 (Normal), 4 (Low)
• assignees: Array of user IDs (integers)
• due_date: Unix timestamp in milliseconds
• parent: Parent task ID string for creating subtasks
• tags: Array of tag name strings
• time_estimate: Estimated time in milliseconds

Pitfalls:

• status is case-sensitive and must match an existing status in the list; use CLICKUP_GET_LIST to check available statuses
• due_date and start_date are Unix timestamps in milliseconds, not seconds
• Subtask parent must be a task (not another subtask) in the same list
• notify_all triggers watcher notifications; set to false for bulk operations
• Retries can create duplicates; track created task IDs to avoid re-creation
• custom_item_id for milestones (ID 1) is subject to workspace plan quotas

2. Navigate Workspace Hierarchy

When to use: User wants to browse or manage the ClickUp workspace structure (Workspaces > Spaces > Folders > Lists).

Tool sequence:

1. CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES - List all accessible workspaces [Required]
2. CLICKUP_GET_SPACES - List spaces within a workspace [Required]
3. CLICKUP_GET_SPACE - Get details for a specific space [Optional]
4. CLICKUP_GET_FOLDERS - List folders in a space [Required]
5. CLICKUP_GET_FOLDER - Get details for a specific folder [Optional]
6. CLICKUP_CREATE_FOLDER - Create a new folder in a space [Optional]
7. CLICKUP_GET_FOLDERLESS_LISTS - List lists not inside any folder [Required]
8. CLICKUP_GET_LIST - Get list details including statuses and custom fields [Optional]

Key parameters:

• team_id: Workspace ID from GET_AUTHORIZED_TEAMS_WORKSPACES (required for spaces)
• space_id: Space ID (required for folders and folderless lists)
• folder_id: Folder ID (required for GET_FOLDER)
• list_id: List ID (required for GET_LIST)
• archived: Boolean filter for archived/active items

Pitfalls:

• ClickUp hierarchy is: Workspace (Team) > Space > Folder > List > Task
• Lists can exist directly under Spaces (folderless) or inside Folders
• Must use CLICKUP_GET_FOLDERLESS_LISTS to find lists not inside folders; CLICKUP_GET_FOLDERS only returns folders
• team_id in ClickUp API refers to the Workspace ID, not a user group

3. Add Comments to Tasks

When to use: User wants to add comments, review existing comments, or manage comment threads on tasks.

Tool sequence:

1. CLICKUP_GET_TASK - Verify task exists and get task_id [Prerequisite]
2. CLICKUP_CREATE_TASK_COMMENT - Add a new comment to the task [Required]
3. CLICKUP_GET_TASK_COMMENTS - List existing comments on the task [Optional]
4. CLICKUP_UPDATE_COMMENT - Edit comment text, assignee, or resolution status [Optional]

Key parameters for CLICKUP_CREATE_TASK_COMMENT:

• task_id: Task ID string (required)
• comment_text: Comment content with ClickUp formatting support (required)
• assignee: User ID to assign the comment to (required)
• notify_all: true/false for watcher notifications (required)

Key parameters for CLICKUP_GET_TASK_COMMENTS:

• task_id: Task ID string (required)
• start / start_id: Pagination for older comments (max 25 per page)

Pitfalls:

• CLICKUP_CREATE_TASK_COMMENT requires all four fields: task_id, comment_text, assignee, and notify_all
• assignee on a comment assigns the comment (not the task) to that user
• Comments are paginated at 25 per page; use start (Unix ms) and start_id for older pages
• CLICKUP_UPDATE_COMMENT requires all four fields: comment_id, comment_text, assignee, resolved

4. Manage Team Members and Assignments

When to use: User wants to view workspace members, check seat utilization, or look up user details.

Tool sequence:

1. CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES - List workspaces and get team_id [Required]
2. CLICKUP_GET_WORKSPACE_SEATS - Check seat utilization (members vs guests) [Required]
3. CLICKUP_GET_TEAMS - List user groups within the workspace [Optional]
4. CLICKUP_GET_USER - Get details for a specific user (Enterprise only) [Optional]
5. CLICKUP_GET_CUSTOM_ROLES - List custom permission roles [Optional]

Key parameters:

• team_id: Workspace ID (required for all team operations)
• user_id: Specific user ID for GET_USER
• group_ids: Comma-separated group IDs to filter teams

Pitfalls:

• CLICKUP_GET_WORKSPACE_SEATS returns seat counts, not member details; distinguish members from guests
• CLICKUP_GET_TEAMS returns user groups, not workspace members; empty groups does not mean no members
• CLICKUP_GET_USER is only available on ClickUp Enterprise Plan
• Must repeat workspace seat queries for each workspace in multi-workspace setups

5. Filter and Query Tasks

When to use: User wants to find tasks with specific filters (status, assignee, dates, tags, custom fields).

Tool sequence:

1. CLICKUP_GET_TASKS - Filter tasks in a list with multiple criteria [Required]
2. CLICKUP_GET_TASK - Get full details for individual tasks [Optional]

Key parameters for CLICKUP_GET_TASKS:

• list_id: List ID (integer, required)
• statuses: Array of status strings to filter by
• assignees: Array of user ID strings
• tags: Array of tag name strings
• due_date_gt / due_date_lt: Unix timestamp in ms for date range
• include_closed: Boolean to include closed tasks
• subtasks: Boolean to include subtasks
• order_by: "id", "created", "updated", or "due_date"
• page: Page number starting at 0 (max 100 tasks per page)

Pitfalls:

• Only tasks whose home list matches list_id are returned; tasks in sublists are not included
• Date filters use Unix timestamps in milliseconds
• Status strings must match exactly; use URL encoding for spaces (e.g., "to%20do")
• Page numbering starts at 0; each page returns up to 100 tasks
• custom_fields filter accepts an array of JSON strings, not objects

Imported: Prerequisites

• Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
• Active ClickUp connection via RUBE_MANAGE_CONNECTIONS with toolkit clickup
• Always call RUBE_SEARCH_TOOLS first to get current tool schemas

Examples

Example 1: Ask for the upstream workflow directly

Use @clickup-automation to handle <task>. Start from the copied upstream workflow, load only the files that change the outcome, and keep provenance visible in the answer.

Explanation: This is the safest starting point when the operator needs the imported workflow, but not the entire repository.

Example 2: Ask for a provenance-grounded review

Review @clickup-automation against metadata.json and ORIGIN.md, then explain which copied upstream files you would load first and why.

Explanation: Use this before review or troubleshooting when you need a precise, auditable explanation of origin and file selection.

Example 3: Narrow the copied support files before execution

Use @clickup-automation for <task>. Load only the copied references, examples, or scripts that change the outcome, and name the files explicitly before proceeding.

Explanation: This keeps the skill aligned with progressive disclosure instead of loading the whole copied package by default.

Example 4: Build a reviewer packet

Review @clickup-automation using the copied upstream files plus provenance, then summarize any gaps before merge.

Explanation: This is useful when the PR is waiting for human review and you want a repeatable audit packet.

Best Practices

Treat the generated public skill as a reviewable packaging layer around the upstream repository. The goal is to keep provenance explicit and load only the copied source material that materially improves execution.

• Keep the imported skill grounded in the upstream repository; do not invent steps that the source material cannot support.
• Prefer the smallest useful set of support files so the workflow stays auditable and fast to review.
• Keep provenance, source commit, and imported file paths visible in notes and PR descriptions.
• Point directly at the copied upstream files that justify the workflow instead of relying on generic review boilerplate.
• Treat generated examples as scaffolding; adapt them to the concrete task before execution.
• Route to a stronger native skill when architecture, debugging, design, or security concerns become dominant.

Troubleshooting

Problem: The operator skipped the imported context and answered too generically

Symptoms: The result ignores the upstream workflow in plugins/antigravity-awesome-skills-claude/skills/clickup-automation, fails to mention provenance, or does not use any copied source files at all. Solution: Re-open metadata.json, ORIGIN.md, and the most relevant copied upstream files. Check the external_source block first, then restate the provenance before continuing.

Problem: The imported workflow feels incomplete during review

Symptoms: Reviewers can see the generated SKILL.md, but they cannot quickly tell which references, examples, or scripts matter for the current task. Solution: Point at the exact copied references, examples, scripts, or assets that justify the path you took. If the gap is still real, record it in the PR instead of hiding it.

Problem: The task drifted into a different specialization

Symptoms: The imported skill starts in the right place, but the work turns into debugging, architecture, design, security, or release orchestration that a native skill handles better. Solution: Use the related skills section to hand off deliberately. Keep the imported provenance visible so the next skill inherits the right context instead of starting blind.

Related Skills

• @00-andruia-consultant - Use when the work is better handled by that native specialization after this imported skill establishes context.
• @00-andruia-consultant-v2 - Use when the work is better handled by that native specialization after this imported skill establishes context.
• @10-andruia-skill-smith - Use when the work is better handled by that native specialization after this imported skill establishes context.
• @10-andruia-skill-smith-v2 - Use when the work is better handled by that native specialization after this imported skill establishes context.

Additional Resources

Use this support matrix and the linked files below as the operator packet for this imported skill. They should reflect real copied source material, not generic scaffolding.

Imported Reference Notes

Imported: Quick Reference

Imported: Common Patterns

ID Resolution

Always resolve names to IDs through the hierarchy:

• Workspace name -> team_id: CLICKUP_GET_AUTHORIZED_TEAMS_WORKSPACES and match by name
• Space name -> space_id: CLICKUP_GET_SPACES with team_id
• Folder name -> folder_id: CLICKUP_GET_FOLDERS with space_id
• List name -> list_id: Navigate folders or use CLICKUP_GET_FOLDERLESS_LISTS
• Task name -> task_id: CLICKUP_GET_TASKS with list_id and match by name

Pagination

• CLICKUP_GET_TASKS: Page-based with page starting at 0, max 100 tasks per page
• CLICKUP_GET_TASK_COMMENTS: Uses start (Unix ms) and start_id for cursor-based paging, max 25 per page
• Continue fetching until response returns fewer items than the page size

Imported: Known Pitfalls

ID Formats

• Workspace/Team IDs are large integers
• Space, folder, and list IDs are integers
• Task IDs are alphanumeric strings (e.g., "9hz", "abc123")
• User IDs are integers
• Comment IDs are integers

Rate Limits

• ClickUp enforces rate limits; bulk task creation can trigger 429 responses
• Honor Retry-After header when present
• Set notify_all=false for bulk operations to reduce notification load

Parameter Quirks

• team_id in the API means Workspace ID, not a user group
• status on tasks is case-sensitive and list-specific
• Dates are Unix timestamps in milliseconds (multiply seconds by 1000)
• priority is an integer 1-4 (1=Urgent, 4=Low), not a string
• CLICKUP_CREATE_TASK_COMMENT marks assignee and notify_all as required
• To clear a task description, pass a single space " " to CLICKUP_UPDATE_TASK

Hierarchy Rules

• Subtask parent must not itself be a subtask
• Subtask parent must be in the same list
• Lists can be folderless (directly in a Space) or inside a Folder
• Subitem boards are not supported by CLICKUP_CREATE_TASK

Imported: Limitations

• Use this skill only when the task clearly matches the scope described above.
• Do not treat the output as a substitute for environment-specific validation, testing, or expert review.
• Stop and ask for clarification if required inputs, permissions, safety boundaries, or success criteria are missing.