Company Admin

What I Do

This skill instructs how to access and update company administrative information. All data lives in Notion - this skill just tells you where to find it and how to update it.

Prerequisites

Required: .env file

This skill requires a .env file at .opencode/skill/company-admin/.env with Notion page IDs.

If the file doesn't exist or is missing info, ask the user:

I need to set up the company-admin skill. Please provide:
1. MCP Skills page ID (company-level info)
2. Admin/Legal page ID (personal details, sensitive info)
3. Investor Cheat Sheet page ID (optional)

You can find page IDs in the Notion URL after the page title.

Then create the .env file:

# Check if .env exists
cat .opencode/skill/company-admin/.env

# If missing, create it with user-provided values

.env Template

# Notion Page IDs for Company Admin
# Find these in the Notion URL: notion.so/[page-title]-[PAGE_ID]

NOTION_MCP_SKILLS_PAGE_ID=
NOTION_ADMIN_LEGAL_PAGE_ID=
NOTION_INVESTOR_CHEAT_SHEET_ID=

# External service URLs (non-sensitive)
FIRSTBASE_DASHBOARD_URL=https://app.firstbase.io/company/OR5DEAF6/details
TEAM_CALENDAR_URL=https://cal.com/team/0finance/30

Workflow

Step 1: Load Config

# First, check for .env file
cat .opencode/skill/company-admin/.env

If missing or incomplete → Ask user to provide the page IDs and create the file.

Step 2: Fetch from Notion

# For company-level info (incorporation, officers, addresses)
notion_notion-fetch: id="$NOTION_MCP_SKILLS_PAGE_ID"
→ Look at "Company Admin" section

# For personal details (passport, addresses, stock status)
notion_notion-fetch: id="$NOTION_ADMIN_LEGAL_PAGE_ID"

# For investor questions
notion_notion-fetch: id="$NOTION_INVESTOR_CHEAT_SHEET_ID"

Step 3: Update Notion (when user provides new info)

# Update Admin/Legal page (personal info, stock status, etc.)
notion_notion-update-page:
  page_id: "$NOTION_ADMIN_LEGAL_PAGE_ID"
  command: "insert_content_after"
  selection_with_ellipsis: "[find appropriate section]"
  new_str: "[new content]"

# Update MCP Skills page (company-level info)
notion_notion-update-page:
  page_id: "$NOTION_MCP_SKILLS_PAGE_ID"
  command: "insert_content_after" or "replace_content_range"
  ...

What Goes Where

Security Rules

DO

• Store page IDs in .env file (gitignored)
• Fetch from Notion for accurate, up-to-date info
• Update Notion when user provides new info
• Ask user to create .env if missing

DON'T

• Hardcode page IDs in the skill file
• Cache sensitive info anywhere locally
• Echo passport numbers, SSN in chat responses
• Guess or make up legal/financial details

Common Tasks

Admin Tasks Management

Tasks are stored in the Admin/Legal page under "# Admin Tasks" section.

Task Structure

# Admin Tasks

## Active Tasks

### [Category] (Due: [date])

- [ ] **Task name** - Description
  - Subtask or context
  - Links, phone numbers, etc.
- [ ] Another task

## Completed Tasks

- [x] Completed task - moved here when done

How to Add a Task

notion_notion-update-page:
  page_id: "$NOTION_ADMIN_LEGAL_PAGE_ID"
  command: "insert_content_after"
  selection_with_ellipsis: "## Active Tasks...appropriate category"
  new_str: "- [ ] **New task** - Description\n  - Subtask details"

How to Complete a Task

1. Fetch the Admin/Legal page
2. Find the task in "Active Tasks"
3. Move it to "Completed Tasks" section with [x] checked

notion_notion-update-page:
  page_id: "$NOTION_ADMIN_LEGAL_PAGE_ID"
  command: "replace_content_range"
  selection_with_ellipsis: "- [ ] **Task name**...details"
  new_str: ""  # Remove from Active

# Then add to Completed:
notion_notion-update-page:
  page_id: "$NOTION_ADMIN_LEGAL_PAGE_ID"
  command: "insert_content_after"
  selection_with_ellipsis: "## Completed Tasks"
  new_str: "\n- [x] **Task name** - Done [date]"

How to Add Subtasks

When researching a task reveals subtasks (like Gusto setup), add them nested:

- [ ] **Main task**
  - [ ] Subtask 1
  - [ ] Subtask 2
  - Context: links, phone numbers, notes

Task Categories

First-Time Setup

If .env file is missing, run this flow:

1. Ask user for Notion page IDs
2. Create .env file:

cat > .opencode/skill/company-admin/.env << 'EOF'
NOTION_MCP_SKILLS_PAGE_ID=[user-provided]
NOTION_ADMIN_LEGAL_PAGE_ID=[user-provided]
NOTION_INVESTOR_CHEAT_SHEET_ID=[user-provided]
FIRSTBASE_DASHBOARD_URL=https://app.firstbase.io/company/OR5DEAF6/details
TEAM_CALENDAR_URL=https://cal.com/team/0finance/30
EOF

3. Verify by fetching a page
4. Confirm setup complete