Status Writing

Status Writer Skill

I. Philosophy

A STATUS.md file is more than a report; it is a Ritual of Bearing Witness. It is a practice of radical honesty about where a project truly is — not where we wish it were, or where it is supposed to be. It is a pause to see clearly, without judgment, the current state of our work.

This ritual combats the natural tendency for entropy and confusion to creep into complex projects. It provides a single, trusted source of truth that grounds conversations and decisions in reality. By maintaining this document with care, we cultivate transparency, accountability, and a shared understanding of our journey.

II. When to Use This Skill

• At the beginning of a new project: to establish the initial state and vision.
• At the start and end of a work session: to frame the day's work and document its outcome.
• During a weekly sync: to facilitate a high-level review of all active projects.
• Whenever there is a significant change in project status (a new blocker emerges, a major milestone is reached).

For the full 10-section comprehensive schema used in handoffs and onboarding, see the status-template skill.

III. The Status Update Workflow

Step 1: Locate or Create the STATUS.md File

Navigate to the root of the project repository. If a STATUS.md file does not exist, create one.

Decision: is this a new file or an update?

• New file: initialize all sections with placeholders and fill them using the steps below.
• Existing file: proceed to Step 2, updating only what has changed.

Step 2: Update the Header

Change the Last Updated date to the current date. Do not change the Author or Status fields unless there is a concrete reason to do so.

Step 3: Review and Update Each Section

Go through each section with these decision rules:

Vision and Purpose: Re-read it. If the purpose has changed, update it. If not, leave it untouched — this section is an anchor, not a changelog.

Current State: This is the most important section. For each area, ask:

• Has it moved from its last emoji status? If yes, update the emoji and the note.
• Has a new area emerged that isn't listed? Add a row.
• Has an area been completed or archived? Remove or mark it done. Use the emoji key strictly: ✅ complete, 🔄 in progress, ⏸️ paused, ❌ blocked.

Active Workstreams: List only what is being worked on right now — not what is planned. If a workstream from last time is complete, remove it. If a new one has started, add it with the current task and progress percentage or description.

Blockers and Dependencies: Be ruthlessly honest. If a blocker has been resolved, remove it immediately. If a new one has appeared, add it with:

• What it is blocking
• Who owns resolution
• What the next step is to unblock

Next Steps: These should be concrete and actionable — specific enough that a different person (or agent) could pick them up without asking questions. Replace vague items ("improve performance") with specific ones ("run the p95 latency benchmark and open an issue if > 500ms").

Step 4: Commit the Changes

Commit the updated STATUS.md with a clear, descriptive commit message.

Commit Message Convention: docs(status): Update [Project Name] status for [Date]

Example: docs(status): Update Gateway status for 2026-04-08

IV. STATUS.md Structure

See the status-template skill for the full 10-section .status.md schema used for comprehensive handoffs and onboarding.

For the lightweight STATUS.md maintained by this skill, the document has 5 sections:

1. Vision and Purpose — One sentence + core principles. Rarely changes.
2. Current State — Emoji status table of major areas. Updated every session.
3. Active Workstreams — What is being worked on right now. Updated every session.
4. Blockers and Dependencies — What is preventing progress. Updated when blockers appear or resolve.
5. Next Steps — Concrete, actionable items. Updated every session.

V. Best Practices

• Be Honest: The value of this document is its truthfulness. Do not sugarcoat bad news.
• Be Concise: Use bullet points and short sentences. This is a dashboard, not a novel.
• Use the Emoji Key: The emojis provide an instant visual summary of project health.
• Update Regularly: A stale status document is worse than no status document. Make it a habit.
• Focus on the 'What', Not the 'Who': The status is about the project, not the people. Frame blockers and issues impersonally.

VI. Quality Checklist

• Last Updated date reflects today's date
• Current State table has been reviewed — every row either confirmed current or updated
• Active Workstreams reflects only what is being worked on right now (not plans)
• Blockers section is truthful — resolved blockers removed, new ones added
• Next Steps are concrete and specific enough for handoff
• Changes committed with the standard commit message convention

Output

• An updated STATUS.md at the project root with 5 sections reflecting the current state of the project.
• A git commit with the docs(status): Update [Project Name] status for [Date] message convention.

Examples

Scenario 1: "Update the Gateway status at the end of today's session" → Existing STATUS.md updated: one workstream marked complete (removed), one new blocker added (missing deployment key), next steps updated to reflect tomorrow's priorities. Committed. Scenario 2: "Create a status file for the new HTMLCraft Studio project" → New STATUS.md initialized with vision statement, empty current state table (all areas at 🔄), first workstream ("Architecture setup: 0% complete"), no blockers, and 3 concrete next steps.

Edge Cases

• If the project has no existing STATUS.md and the user needs a comprehensive onboarding document rather than a lightweight status file, redirect to the status-template skill for the full 10-section schema.
• If the Vision and Purpose has genuinely changed (e.g., a pivot), update it but note the change in the commit message — vision drift should be visible in the git history.

Anti-Patterns

• Keeping resolved blockers in the document "for historical reference" — STATUS.md is a live dashboard, not a changelog. Move historical context to CHANGELOG.md or a retrospective.
• Writing aspirational next steps ("Eventually improve test coverage") instead of concrete ones — if it can't be handed off to another agent as-is, it's not specific enough.