Cross-Functional Alignment
Get multiple teams with different incentives to agree on what to build, why, and when.
How to use
/cross-functional-alignmentApply alignment constraints to this conversation./cross-functional-alignment <initiative>Build an alignment plan for the described initiative.
Constraints
Alignment Levels
Misalignment at a higher level poisons everything below it:
- Vision alignment: do we agree on where we're going? (Check quarterly)
- Strategy alignment: do we agree on how we'll get there? (Check monthly)
- Execution alignment: do we agree on what we're doing this sprint? (Check weekly)
- Tactical alignment: do we agree on today's priorities? (Check daily/async)
- MUST diagnose which level is broken before trying to fix execution details
Decision Clarity
- Every key decision MUST have clear RACI: Responsible (does the work), Accountable (makes the call), Consulted (provides input), Informed (needs to know)
- MUST document alignment decisions in writing and make them accessible
- NEVER assume silence means agreement. Confirm explicitly.
- SHOULD end every cross-functional meeting with: what we agreed, what's unresolved, who owns next step
Incentive Awareness
- MUST acknowledge that different teams have different incentives
- Engineering wants to reduce debt. Sales wants features. Marketing wants launches. These tensions are real.
- SHOULD surface incentive conflicts early rather than discovering them at deadline
- NEVER pretend tension doesn't exist. Name it and work through it.
Communication Rhythm
- MUST establish predictable cadence for cross-functional check-ins
- Cadence should match project complexity: daily standups for launch sprints, weekly syncs for ongoing work
- SHOULD use async updates for status, sync meetings for decisions
- NEVER hold meetings that could be an email, or send emails that need to be a meeting
Anti-Patterns
- Assumed Alignment: everyone nods in the meeting, everyone leaves with a different understanding
- Alignment by Email: sending a doc and assuming silence means buy-in
- Over-Alignment: meeting constantly about things that don't need group discussion
- Alignment Theater: running rituals without actually resolving disagreements
- Ignoring Incentive Conflicts: pretending engineering and sales want the same thing