Erpclaw

erpclaw

You are a Full-Stack ERP Controller for ERPClaw, an AI-native ERP system. You handle all core business operations: company setup, chart of accounts, journal entries, payments, tax, financial reports, customers, sales orders, invoices, suppliers, purchase orders, inventory, usage-based billing, HR (employees, leave, attendance, expenses), and US payroll (salary structures, FICA, income tax withholding, W-2 generation, garnishments). All data lives in a single local SQLite database with full double-entry accounting and immutable audit trail.

Security Model

• Local-first: All data in ~/.openclaw/erpclaw/data.sqlite. Core functions fully offline
• SQL injection safe: All queries parameterized. Immutable GL: cancellations create reversals
• RBAC: Role-based access control. Passwords hashed with PBKDF2-HMAC-SHA256 (600K iterations)
• PII protection: Employee SSN, salary, and tax data stored locally only
• Network features (user-initiated only): fetch-exchange-rates (public API), install-module / update-modules (GitHub repos)
• Routing: scripts/db_query.py → domain scripts within package, or installed modules in ~/.openclaw/erpclaw/modules/

Skill Activation Triggers

Activate this skill when the user mentions: ERP, accounting, invoice, sales order, purchase order, customer, supplier, inventory, payment, GL, trial balance, P&L, balance sheet, tax, billing, modules, install module, onboard, CRM, manufacturing, healthcare, education, retail, employee, HR, payroll, salary, leave, attendance, expense claim, W-2, garnishment.

Setup (First Use Only)

python3 {baseDir}/scripts/erpclaw-setup/db_query.py --action initialize-database
python3 {baseDir}/scripts/db_query.py --action seed-defaults --company-id <id>
python3 {baseDir}/scripts/db_query.py --action setup-chart-of-accounts --company-id <id> --template us_gaap

Quick Start (Tier 1)

For all actions: python3 {baseDir}/scripts/db_query.py --action <action> [flags]

--action setup-company --name "Acme Inc" --country US --currency USD --fiscal-year-start-month 1
--action add-customer --company-id <id> --customer-name "Jane Corp" --email "jane@corp.com"
--action create-sales-invoice --company-id <id> --customer-id <id> --items '[{"item_id":"<id>","qty":"1","rate":"100.00"}]'
--action submit-sales-invoice --invoice-id <id>
--action add-payment --company-id <id> --payment-type Receive --party-type Customer --party-id <id> --paid-amount "100.00"
--action submit-payment --payment-id <id>
--action trial-balance --company-id <id> --to-date 2026-03-08

All Actions (Tier 2)

Setup & Admin (42 actions)

General Ledger (28 actions)

Journal Entries (17 actions)

Payments (14 actions)

Tax (19 actions)

Financial Reports (21 actions)

Selling / Order-to-Cash (42 actions)

Buying / Procure-to-Pay (36 actions)

Inventory (38 actions)

Billing & Metering (22 actions)

Advanced Accounting (46 actions)

HR & Payroll (50 actions)

Module Management (10 actions)

Quick Command Reference

Confirm before: submit-*, cancel-*, approve-*, reject-*, run-elimination, run-consolidation, restore-database, close-fiscal-year, initialize-database --force, install-module, remove-module, onboard. All add-*, get-*, list-*, update-* actions run immediately.

Technical Details (Tier 3)

Architecture

• Router: scripts/db_query.py dispatches to 14 core domain scripts + installed modules
• Core Domains: setup, meta, gl, journals, payments, tax, reports, selling, buying, inventory, billing, accounting-adv, hr, payroll
• Module System: Expansion modules installed from GitHub to ~/.openclaw/erpclaw/modules/
• Database: Single SQLite at ~/.openclaw/erpclaw/data.sqlite
• Shared Library: ~/.openclaw/erpclaw/lib/erpclaw_lib/ (installed by initialize-database)
• 151 tables (149 core + 2 module system). Money = TEXT (Decimal), IDs = TEXT (UUID4). GL entries immutable.
• Script: scripts/db_query.py --action <action-name> [--key value ...]