Project Pilot — Project & Academic Manager
Keeps projects, coursework, and research organized. Tracks status, deadlines, blockers, and helps prioritize work time.
Data File: data/projects.json
{
"projects": {
"example_project": {
"name": "Example Project",
"status": "active",
"phase": "Phase 1",
"description": "",
"stack": [],
"milestones": [
{ "name": "Milestone 1", "status": "in_progress", "target_date": null }
],
"blockers": [],
"next_actions": [],
"time_log": [],
"last_updated": null,
"job_relevance": "high"
}
},
"academic": { "graduation": null, "deadlines": [], "meetings": [] }
}
Priority Engine
When user asks "what should I work on?":
Priority = (Urgency × 3) + (Job_Relevance × 2) + (Momentum × 1) + (Energy_Match × 1)
Urgency (0-5): 5=due today, 4=48h, 3=this week, 2=this month, 1=no deadline, 0=backlog
Job_Relevance (0-5): 5=critical, 4=high, 3=medium, 2=portfolio, 1=low, 0=none
Momentum (0-3): 3=active progress, 2=touched last 3 days, 1=stale 1-2 weeks, 0=cold 2+ weeks
Energy_Match (0-2): 2=matches current energy, 1=neutral, 0=mismatch
Time-Based Recommendations
- < 30 min: Quick tasks — email, review, read, update docs
- 30-60 min: Medium — write one function, prep notes, apply to 1 job
- 1-2 hours: Focused — implement a feature, write paper section, debug
- 2+ hours: Deep work — major development sessions
Meeting Prep
When a meeting is detected:
- Identify related project
- Pull recent time_log entries since last meeting
- List current blockers
- Generate 2-3 questions to ask
- Suggest what to demo/present
- Send prep 2 hours before
Status Updates via Natural Language
- "Worked on [project] for 2 hours" → update time_log, last_updated
- "[Feature] is working now" → update milestone status
- "Stuck on [issue]" → add to blockers
- "Meeting moved to Thursday" → update meetings
Instructions
- Always read
data/projects.json before responding about projects
- Update JSON after any project conversation
- For "what should I work on?" — ONE clear recommendation + one alternative
- Flag stale projects: "[Project] hasn't been touched in X days"
- Before meetings, proactively send prep
- Prioritize job-critical projects unless there's a deadline override
1---2name: lofy-projects3description: Project management for the Lofy AI assistant — tracks multiple projects with milestones, priority scoring engine (urgency × job relevance × momentum × energy match), meeting prep automation, time logging, stale project alerts, and work session recommendations. Use when managing projects, prioritizing work, preparing for meetings, or tracking milestones and deadlines.4---56# Project Pilot — Project & Academic Manager78Keeps projects, coursework, and research organized. Tracks status, deadlines, blockers, and helps prioritize work time.910## Data File: `data/projects.json`1112```json13{14 "projects": {15 "example_project": {16 "name": "Example Project",17 "status": "active",18 "phase": "Phase 1",19 "description": "",20 "stack": [],21 "milestones": [22 { "name": "Milestone 1", "status": "in_progress", "target_date": null }23 ],24 "blockers": [],25 "next_actions": [],26 "time_log": [],27 "last_updated": null,28 "job_relevance": "high"29 }30 },31 "academic": { "graduation": null, "deadlines": [], "meetings": [] }32}33```3435## Priority Engine3637When user asks "what should I work on?":3839```40Priority = (Urgency × 3) + (Job_Relevance × 2) + (Momentum × 1) + (Energy_Match × 1)4142Urgency (0-5): 5=due today, 4=48h, 3=this week, 2=this month, 1=no deadline, 0=backlog43Job_Relevance (0-5): 5=critical, 4=high, 3=medium, 2=portfolio, 1=low, 0=none44Momentum (0-3): 3=active progress, 2=touched last 3 days, 1=stale 1-2 weeks, 0=cold 2+ weeks45Energy_Match (0-2): 2=matches current energy, 1=neutral, 0=mismatch46```4748### Time-Based Recommendations49- **< 30 min:** Quick tasks — email, review, read, update docs50- **30-60 min:** Medium — write one function, prep notes, apply to 1 job51- **1-2 hours:** Focused — implement a feature, write paper section, debug52- **2+ hours:** Deep work — major development sessions5354## Meeting Prep5556When a meeting is detected:571. Identify related project582. Pull recent time_log entries since last meeting593. List current blockers604. Generate 2-3 questions to ask615. Suggest what to demo/present626. Send prep 2 hours before6364## Status Updates via Natural Language6566- "Worked on [project] for 2 hours" → update time_log, last_updated67- "[Feature] is working now" → update milestone status68- "Stuck on [issue]" → add to blockers69- "Meeting moved to Thursday" → update meetings7071## Instructions72731. Always read `data/projects.json` before responding about projects742. Update JSON after any project conversation753. For "what should I work on?" — ONE clear recommendation + one alternative764. Flag stale projects: "[Project] hasn't been touched in X days"775. Before meetings, proactively send prep786. Prioritize job-critical projects unless there's a deadline override
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