Evening Scan

Evening Scan

Run at 6 PM daily via cron. Checks all channels for responses to outreach via Chrome DevTools MCP, updates lead statuses, and sends EOD report via Telegram.

Prerequisites

• agency.config.json populated (tools, CRM)
• Active leads in outreach cadence
• Chrome Beta logged in: Zoho webmail, LinkedIn, Instagram
• Chrome DevTools MCP available

Capabilities Used

1. inbox-scanner -- check all channels for replies via Chrome DevTools MCP
2. reply-analyzer -- classify response sentiment and intent (8 categories)
3. crm-writer -- update statuses, pause cadences

Step 1.1: Check Email Replies

SKILL: inbox-scanner TOOL: Zoho MCP (being integrated) + Chrome DevTools MCP (Zoho webmail) AUTH: Already signed in via Chrome Beta

1. mcp__chrome-devtools__navigate_page to Zoho webmail inbox
2. Scan for new replies to outreach emails (since last scan)
3. Extract: sender, subject, reply text, timestamp
4. Match to CRM leads by email address

Step 1.2: Check LinkedIn Messages

SKILL: inbox-scanner TOOL: Chrome DevTools MCP → LinkedIn messaging AUTH: Already signed in via Chrome Beta

1. mcp__chrome-devtools__navigate_page to LinkedIn messaging
2. Scan for new/unread messages from outreach contacts
3. Check for accepted connection requests at invitation manager
4. Extract: sender name, company, message text, timestamp

Step 1.3: Check Instagram DMs

SKILL: inbox-scanner TOOL: Chrome DevTools MCP → Instagram DMs AUTH: Already signed in via Chrome Beta

1. mcp__chrome-devtools__navigate_page to Instagram Direct inbox
2. Scan for new/unread DM replies
3. Extract: sender username, message text, timestamp

Step 2.1: Match Replies to CRM Leads

SKILL: crm-writer (READ) TOOL: Google Sheets webhook

Match each reply to CRM leads by:

• Email address (exact match) for email replies
• Company name (fuzzy match) for LinkedIn/Instagram
• Contact name (fuzzy match) as fallback

Pull lead context: cadence_day, last_action, lead_status, tier, score

Step 3.1: Classify Reply Sentiment (8 Categories)

SKILL: reply-analyzer TOOL: None (LLM classification)

Categories:

Step 3.2: Update CRM -- Pause Cadence, Set New Status

SKILL: crm-writer (UPDATE) TOOL: Google Sheets webhook

For each responded lead:

1. Set response_received = "Yes"
2. Set response_channel = channel
3. Set response_date = today
4. Set response_summary = summary from analyzer
5. Update lead_status based on classification
6. Clear next_action and next_action_date (pause cadence)
7. If demo booked: add to calendar (if Google Calendar MCP available)

Step 3.3: EOD Report + Telegram Notification

TOOL: Telegram Bot API

Send via Telegram:

EOD SCAN -- [Date]
---
RESPONSES RECEIVED: N
- Email replies: N
- LinkedIn messages: N
- LinkedIn connections accepted: N
- Instagram DM replies: N

RESPONSE DETAILS:
1. [Company] via [Channel]: [Summary] → [Action Taken]
2. ...

DEMOS BOOKED TODAY: N
NOT INTERESTED: N
DO NOT CONTACT: N

PIPELINE UPDATE:
- Total active leads: N
- In cadence: N
- Responded (awaiting follow-up): N
- Demo booked (total): N
- Breakup sent: N

RESPONSE RATE (trailing 7 days):
- Emails sent: N → Replies: N (X%)
- LinkedIn sent: N → Replies: N (X%)
- Overall: X%

ACTION ITEMS FOR TOMORROW:
- Follow-ups due: N
- Calls scheduled: N
- New leads to process: N

Example Usage

Trigger phrases:

• "Run the evening scan"
• "Check for responses"
• "It's 6 PM, any replies?"
• "Update the pipeline with today's responses"