Calendar Integration

Calendar Integration

Overview

This skill helps AI agents integrate with Google Calendar and Microsoft Outlook Calendar. It covers authentication, event CRUD, recurring events, availability/free-busy queries, webhook notifications, and building scheduling features like booking pages and meeting coordinators.

Instructions

Google Calendar API v3

Authentication

import { google } from 'googleapis';

// OAuth 2.0 (user context)
const oauth2Client = new google.auth.OAuth2(
  process.env.GOOGLE_CLIENT_ID,
  process.env.GOOGLE_CLIENT_SECRET,
  process.env.GOOGLE_REDIRECT_URI
);
const authUrl = oauth2Client.generateAuthUrl({
  access_type: 'offline',
  scope: ['https://www.googleapis.com/auth/calendar'],
});
const { tokens } = await oauth2Client.getToken(authorizationCode);
oauth2Client.setCredentials(tokens);
const calendar = google.calendar({ version: 'v3', auth: oauth2Client });

// Service Account (server-to-server, domain-wide delegation)
const auth = new google.auth.GoogleAuth({
  keyFile: '/path/to/service-account-key.json',
  scopes: ['https://www.googleapis.com/auth/calendar'],
  clientOptions: { subject: 'user@company.com' },
});

Create Events

// Timed event with attendees and Meet link
const event = await calendar.events.insert({
  calendarId: 'primary',
  requestBody: {
    summary: 'Sprint Planning',
    description: 'Plan sprint 14 tasks and capacity.',
    start: { dateTime: '2026-03-01T14:00:00', timeZone: 'America/New_York' },
    end: { dateTime: '2026-03-01T15:00:00', timeZone: 'America/New_York' },
    attendees: [{ email: 'sarah@company.com' }, { email: 'mike@company.com' }],
    conferenceData: {
      createRequest: { requestId: 'req-' + Date.now(), conferenceSolutionKey: { type: 'hangoutsMeet' } },
    },
  },
  conferenceDataVersion: 1,
  sendUpdates: 'all',
});

// Recurring event
await calendar.events.insert({
  calendarId: 'primary',
  requestBody: {
    summary: 'Daily Standup',
    start: { dateTime: '2026-03-01T09:30:00', timeZone: 'America/New_York' },
    end: { dateTime: '2026-03-01T09:45:00', timeZone: 'America/New_York' },
    recurrence: ['RRULE:FREQ=WEEKLY;BYDAY=MO,TU,WE,TH,FR;UNTIL=20260630T000000Z'],
  },
});

RRULE Reference

Daily:          RRULE:FREQ=DAILY;COUNT=30
Weekly:         RRULE:FREQ=WEEKLY;BYDAY=MO,WE,FR
Biweekly:       RRULE:FREQ=WEEKLY;INTERVAL=2;BYDAY=TU
Monthly (date): RRULE:FREQ=MONTHLY;BYMONTHDAY=1
Monthly (day):  RRULE:FREQ=MONTHLY;BYDAY=2TU
With end date:  RRULE:FREQ=WEEKLY;BYDAY=MO;UNTIL=20261231T000000Z

Query, Update, Delete

// List upcoming events (next 7 days)
const { data } = await calendar.events.list({
  calendarId: 'primary',
  timeMin: new Date().toISOString(),
  timeMax: new Date(Date.now() + 7 * 24 * 60 * 60 * 1000).toISOString(),
  singleEvents: true, orderBy: 'startTime', maxResults: 50,
});

// Update event
await calendar.events.patch({
  calendarId: 'primary', eventId,
  requestBody: { summary: 'Sprint Planning (MOVED)', start: { dateTime: '2026-03-02T14:00:00', timeZone: 'America/New_York' }, end: { dateTime: '2026-03-02T15:00:00', timeZone: 'America/New_York' } },
  sendUpdates: 'all',
});

// Delete event
await calendar.events.delete({ calendarId: 'primary', eventId, sendUpdates: 'all' });

Free/Busy Query

const { data } = await calendar.freebusy.query({
  requestBody: {
    timeMin: '2026-03-01T09:00:00-05:00',
    timeMax: '2026-03-01T18:00:00-05:00',
    timeZone: 'America/New_York',
    items: [{ id: 'sarah@company.com' }, { id: 'mike@company.com' }],
  },
});
// data.calendars['sarah@company.com'].busy → array of { start, end } blocks

Microsoft Outlook Calendar (Graph API)

Authentication

import { ClientSecretCredential } from '@azure/identity';
import { Client } from '@microsoft/microsoft-graph-client';
import { TokenCredentialAuthenticationProvider } from '@microsoft/microsoft-graph-client/authProviders/azureTokenCredentials';

const credential = new ClientSecretCredential(
  process.env.AZURE_TENANT_ID, process.env.AZURE_CLIENT_ID, process.env.AZURE_CLIENT_SECRET
);
const authProvider = new TokenCredentialAuthenticationProvider(credential, {
  scopes: ['https://graph.microsoft.com/.default'],
});
const graphClient = Client.initWithMiddleware({ authProvider });

Create Events & Query

// Create event with Teams meeting
const event = await graphClient.api(`/users/${userId}/events`).post({
  subject: 'Sprint Planning',
  start: { dateTime: '2026-03-01T14:00:00', timeZone: 'America/New_York' },
  end: { dateTime: '2026-03-01T15:00:00', timeZone: 'America/New_York' },
  attendees: [
    { emailAddress: { address: 'sarah@company.com' }, type: 'required' },
  ],
  isOnlineMeeting: true,
  onlineMeetingProvider: 'teamsForBusiness',
});

// List events in date range
const events = await graphClient.api(`/users/${userId}/calendarView`)
  .query({ startDateTime: '2026-03-01T00:00:00Z', endDateTime: '2026-03-07T23:59:59Z' })
  .select('subject,start,end,location,isOnlineMeeting')
  .orderby('start/dateTime').top(50).get();

// Find meeting times (smart scheduling)
const suggestions = await graphClient.api(`/users/${userId}/findMeetingTimes`).post({
  attendees: [
    { emailAddress: { address: 'sarah@company.com' }, type: 'required' },
  ],
  timeConstraint: { timeslots: [{
    start: { dateTime: '2026-03-01T09:00:00', timeZone: 'America/New_York' },
    end: { dateTime: '2026-03-05T18:00:00', timeZone: 'America/New_York' },
  }] },
  meetingDuration: 'PT1H',
  maxCandidates: 5,
});

API Comparison

Examples

Example 1: Schedule a team meeting across calendars

User prompt: "Find a 1-hour slot next week when Sarah, Mike, and Conference Room B are all free, then create a Sprint Planning meeting with a Google Meet link."

The agent will:

1. Call calendar.freebusy.query with all three calendar IDs for next week's business hours
2. Parse the busy blocks to find common free 1-hour windows
3. Present the available slots to the user
4. Create the event with calendar.events.insert including attendees, Meet link (conferenceDataVersion: 1), and send notifications to all attendees

Example 2: Set up a recurring standup with Outlook

User prompt: "Create a daily standup meeting at 9:30 AM ET on weekdays in Microsoft Teams for our engineering team, running through June 2026."

The agent will:

1. Authenticate with Microsoft Graph API using the configured Azure AD credentials
2. Call graphClient.api('/users/{userId}/events').post() with isOnlineMeeting: true, onlineMeetingProvider: 'teamsForBusiness', and a weekly recurrence pattern for Monday-Friday
3. Set the recurrence range with startDate: '2026-03-01' and endDate: '2026-06-30'
4. Add all engineering team members as required attendees and return the Teams join URL

Guidelines

• Always specify timeZone — never rely on server timezone for calendar operations
• Use singleEvents: true (Google) or calendarView (Outlook) to expand recurring events
• Free/busy before creating — check availability, don't just double-book
• Webhook renewal — both Google (7d max) and Outlook (3d max) require renewal jobs
• Use sync tokens (Google) / delta queries (Outlook) for efficient polling
• Buffer time between events — back-to-back meetings are a UX problem
• ISO 8601 for all date handling — never parse dates as strings manually
• Send meeting updates to attendees (sendUpdates: 'all') — silent changes cause confusion
• Rate limits: Google ~10 QPS per user, Graph ~10,000 per 10 min per app per tenant