Toggl Automation

Toggl Automation

Automate your Toggl Track time tracking operations directly from Claude Code. Log time, manage projects and clients, organize with tags, and control workspaces -- all without leaving your terminal.

Toolkit docs: claude-skills.ai/toolkits/toggl

Setup

1. Add the Rube MCP server to your Claude Code config with URL: https://rube.app/mcp
2. When prompted, authenticate your Toggl Track account through the connection link provided
3. Start automating your time tracking workflows with natural language

Core Workflows

1. Create and Stop Time Entries

Log time with project, task, and tag associations, or start/stop timers.

Tools: TOGGL_CREATE_TIME_ENTRY, TOGGL_PATCH_STOP_TIME_ENTRY

Start a time entry in workspace 123456 for project 78910 tagged "meeting" and "design" with description "Design review session"

Key parameters for TOGGL_CREATE_TIME_ENTRY:

• workspace_id (required) -- target workspace
• created_with (required) -- client application name (e.g., "api_client")
• start (required) -- ISO 8601 timestamp
• stop -- ISO 8601 end time; omit to leave the entry running
• duration -- duration in seconds; omit for running entries
• project_id -- associate with a project
• task_id -- associate with a task
• tags -- array of tag name strings (not IDs)
• description -- description of the work
• billable -- billable status

Key parameters for TOGGL_PATCH_STOP_TIME_ENTRY:

• workspace_id (required) and time_entry_id (required)

2. Manage Projects

Create new projects and list existing ones with client details and pagination.

Tools: TOGGL_CREATE_PROJECT, TOGGL_GET_PROJECTS, TOGGL_GET_PROJECT_DETAILS

Create a private billable project called "Q1 Marketing Campaign" in workspace 123456 for client 78910

Key parameters for TOGGL_CREATE_PROJECT:

• workspace_id (required) and name (required)
• client_id, billable, is_private, active, color
• estimated_hours, rate, fixed_fee, currency (premium features)

Key parameters for TOGGL_GET_PROJECTS:

• workspace_id (required)
• page / page_size (1-200) for pagination
• since / until -- Unix timestamps for modification filtering (last 3 months only)
• clients: true to include full client details

3. Manage Clients

Create and list clients within a workspace.

Tools: TOGGL_CREATE_CLIENT, TOGGL_GET_LIST_CLIENTS

List all active clients in workspace 123456, then create a new client called "Acme Corp"

• TOGGL_CREATE_CLIENT requires workspace_id and name; accepts notes, external_reference
• TOGGL_GET_LIST_CLIENTS requires workspace_id; supports status ("active", "archived", "both") and name (case-insensitive search)

4. Tags and Workspace Preferences

Retrieve tags for categorization and check workspace settings.

Tools: TOGGL_GET_TAGS, TOGGL_GET_WORKSPACE_PREFERENCES

Show me all tags in workspace 123456 and the workspace preferences

• TOGGL_GET_TAGS requires workspace_id; returns tag IDs and names
• TOGGL_GET_WORKSPACE_PREFERENCES requires workspace_id; returns pricing plan and display settings

5. Workspace Discovery

List all workspaces the authenticated user belongs to.

Tool: TOGGL_GET_USER_WORKSPACES

What Toggl workspaces do I have access to?

• No parameters required
• Returns all workspaces with IDs, names, and metadata
• Use this first to discover workspace IDs for other operations

6. User Project Visibility

List projects visible to the authenticated user.

Tool: TOGGL_GET_USER_PROJECTS

Show me all projects I can see across my workspaces

• Returns projects the authenticated user has access to
• Use alongside TOGGL_GET_PROJECTS for workspace-scoped views

Known Pitfalls

• Tags use names, not IDs: TOGGL_CREATE_TIME_ENTRY accepts tag names as strings in the tags array, unlike many APIs that use IDs. Use TOGGL_GET_TAGS to verify available tag names.
• created_with is required: Every time entry must include created_with (e.g., "api_client"). Missing this field causes silent failures.
• Duration is in seconds: The duration parameter on time entries is in seconds, not hours. 1 hour = 3600 seconds.
• since timestamp restriction: The since filter on TOGGL_GET_PROJECTS only allows timestamps within the last 3 months. Older queries will be rejected.
• Premium features gated: Custom colors, templates, fixed fees, and hourly rates on projects require a premium Toggl plan. Non-premium accounts will get errors when using these fields.
• Workspace ID required everywhere: Nearly all Toggl tools require workspace_id. Always call TOGGL_GET_USER_WORKSPACES first to resolve it.

Quick Reference

Part of the Claude Skills Hub