Fin Monthly Close Kickoff

Monthly Close Kickoff

Monthly routine that initiates the closing process: generates a checklist, simplified income statement, pending items, and action items for the finance team.

Always respond in English.

IMPORTANT: This routine runs on the 1st of each month and refers to the PREVIOUS month's close.

Step 1 — Determine period

• Reference month: the month prior to the current one (e.g., if today is April 1st, close March)
• Period: first to last day of the reference month

Step 2 — Collect month's data (silently)

2a. Revenue (Stripe)

Use /int-stripe:

• Total succeeded charges for the month
• MRR at end of month vs start
• Subscriptions: new, canceled, upgrades, downgrades
• Month's refunds

2b. Revenue and expenses (Omie)

Use /int-omie:

• Total revenue received during the month
• Total expenses paid during the month
• Categorize by type (Personnel, Infrastructure, Services, Marketing, Taxes, etc.)
• Invoices issued during the month
• Invoices that should have been issued but were not

2c. Revenue (Evo Academy)

Call GET /api/v1/analytics/summary?period=30d (env: $EVO_ACADEMY_BASE_URL, auth: Bearer $EVO_ACADEMY_API_KEY):

• revenue.total → receita bruta do mês
• orders.completed / pending / refunded → contagem por status
• subscriptions.active / cancelled → base e churn do mês

Fetch todos os orders do mês: GET /api/v1/analytics/orders?status=completed&created_after=YYYY-MM-01&created_before=YYYY-MM-31&per_page=100

• Itere por cursor até has_more=false
• Some amount → receita total do mês
• Separe por produto: Evo Academy (R$950/mês), Evolution Builder (R$970/mês), Curso Agentic Engineer (R$2k/mês), Beta Access (R$370/mês), one-time (Blueprint Pack, Fast Start Pro), Evo Setup (R$5/mês)
• Identifique renovações (is_renewal=true) vs novos clientes

Fetch assinaturas ativas no fim do mês: GET /api/v1/analytics/subscriptions?status=active&per_page=100

• MRR Evo Academy = soma de plan.price das ativas

2d. Outstanding receivables

• List all open receivables (from the month or earlier)
• Highlight overdue items

2e. Next month's payables

• List payables due in the current month (the upcoming month)

2f. Previous month (for comparison)

• Read the previous month's financial report from workspace/finance/reports/monthly/ if it exists
• Or use data from the last monthly close

Step 3 — Build simplified income statement

Structure the income statement with:

Step 4 — Build closing checklist

Generate a checklist with initial status for each item:

1. Reconcile Stripe — verify all charges match received payments
2. Reconcile Evo Academy — verify orders and subscriptions match expected MRR
3. Reconcile Omie — verify entries and exits in the ERP are correct
4. Issue pending invoices — list invoices that need to be issued (finance team)
5. Collect overdue accounts — list clients with late payments
6. Categorize expenses — verify all expenses are categorized
7. Review entries — verify manual or atypical entries
8. Calculate taxes — verify month's tax obligations
9. Generate final income statement — after reconciliations, generate the definitive P&L
10. Approve close — the responsible person reviews and approves

Possible statuses:

• done (checkmark) — already completed automatically
• pending (circle) — needs to be done
• blocked (x) — depends on something external
• na (dash) — not applicable this month

Step 5 — Identify pending items for the finance team

List in clear bullets what the finance team needs to handle:

• Invoices to issue (which clients, amounts)
• Payments to confirm
• Missing documents
• Deadlines

Step 6 — Closing observations

Relevant notes:

• Atypical (non-recurring) expenses
• Client plan changes
• Any anomalies identified
• Impact of monthly events (e.g., corporate event, new partnership)

Step 7 — Classify close status

Badge:

• green "On track": most items ok, no blockers
• yellow "In progress": pending items but no risk
• red "Delayed": blockers or critical pending items

Step 8 — Generate HTML

Read the template at .claude/templates/html/custom/monthly-close.html and replace ALL {{PLACEHOLDER}}.

For checklist:

<div class="checklist-item">
  <div class="check-icon done/pending/blocked/na">checkmark/circle/x/dash</div>
  <div class="checklist-text">
    <div class="cl-title">Item name</div>
    <div class="cl-detail">Detail or observation</div>
  </div>
  <div class="checklist-owner">Finance / Admin / Auto</div>
</div>

For income statement:

<tr>
  <td>Account name</td>
  <td class="right">R$ X,XXX.XX</td>
  <td class="right">R$ X,XXX.XX</td>
  <td class="right var-positive/var-negative">+X% / -X%</td>
</tr>

Total rows use class="total":

<tr class="total">
  <td>Operating Result</td>
  <td class="right">R$ X,XXX.XX</td>
  <td class="right">R$ X,XXX.XX</td>
  <td class="right var-positive">+X%</td>
</tr>

Values in Brazilian format: R$ 1.234,56

Step 9 — Save

Save to:

workspace/finance/reports/monthly/[C] YYYY-MM-monthly-close.html

Create the directory workspace/finance/reports/monthly/ if it does not exist.

Step 10 — Confirm

## Monthly Close Kickoff generated

**File:** workspace/finance/reports/monthly/[C] YYYY-MM-monthly-close.html
**Month:** {reference month}
**Revenue:** R$ X,XXX | **Expenses:** R$ X,XXX | **Result:** R$ X,XXX
**Checklist:** X/10 completed
**Finance team pending items:** {N} items