Archive Index

Archive Index

Keeps the archive readable and searchable so the president never has to open raw .boxnote files or hold four years of history in their head.

What it produces

• _converted/ — a Markdown mirror of every .boxnote, same folder layout.
• _converted/ARCHIVE_INDEX.md — one file containing the full text of every note, section-separated by source path. Grep this to find anything fast.

Refresh (run after Box Notes are added or edited)

From the society root (Scoiety Folders/):

python ".claude/skills/read-boxnote/boxnote_to_text.py" --all "."
python ".claude/skills/read-boxnote/boxnote_to_text.py" --index "." -o "_converted/ARCHIVE_INDEX.md"

Office documents (Word/Excel — e.g. Google Drive exports)

2022–2025 live in Box Notes; 2025–26 arrived as a Google Drive export of .docx/ .xlsx. office_to_md.py mirrors those into _converted/ and builds an index (PDFs/images/video are inventoried, not converted):

python ".claude/skills/archive-index/office_to_md.py" "2025-2026 google drive" \
    --outdir "_converted/2025-2026 google drive" \
    --index  "_converted/DRIVE_2025-2026_INDEX.md"

The 2025–26 detail (team minutes, ~20 event proposals, feedback sheets, research drafts) is greppable in _converted/DRIVE_2025-2026_INDEX.md.

Use it to answer questions

1. Locate: grep _converted/ARCHIVE_INDEX.md for the topic/event/name/year.

   grep -in "hackathon\|escape room\|budget" "_converted/ARCHIVE_INDEX.md"
   

2. Read in full: open the specific _converted/<year>/<term>/<note>.md that the index pointed to, for dates/attendees/decisions/outcomes.
3. Cite: reference the converted file path so the user can click through.

Good first-overview queries

• Recurring events across years (workshops, competitions, trips, socials).
• Which budgets were approved vs. rejected (search budget, approv, reject).
• Committee rosters per year (search President, Secretary, Working Group).
• Venues and external contacts reused (search lab, functions room, company names).

Pair this with the archive-historian agent for a written, cited synthesis rather than raw grep output. Respect rules/data_privacy.md when quoting.