Faaz17 Event Proposal
Produces a proposal in the society's real template shape (from
2023 - 2024/Event Proposal Template.docx), fleshed out with content grounded in
past events and the planning rules.
Before drafting
- Read
rules/event_planning.mdandrules/governance.md. - Check precedent for similar events in
_converted/*.md/_converted/ARCHIVE_INDEX.md(venues, budgets, leads, certificates, pitfalls). Consider spawning theevent-planneragent for a full end-to-end design.
Template to fill
# Event Overview
## Details
| Field | Value |
|------------------|-------|
| Title of Event | |
| Managed by | Engineers Australia Student Society, UOWD |
| Location | |
| Date | | (target term + week, then concrete date)
| Time | |
| Target Audience | |
## Description
<What it is, the student value, and why now. Tie to a discipline or mark it
cross-group. 1 short paragraph + a few bullets.>
## Budget
<Itemized table. Include a LOW/ZERO-COST FALLBACK line. Prefer certificates /
vouchers / sponsor prizes over cash — SEDO budgets get trimmed. Add a one-line
written justification for any spend.>
## Promotion Channels (How we plan to spread the word)
<Poster + Instagram/@engaustralia_ae reel plan, with timing ahead of the date.
Name the Marketing/Media owner.>
## Additional Information (If applicable)
- Lead group + named logistics owner:
- External contacts (professor / company / judges):
- EA Certificates issued? (who prints — historically SRC):
- Faculty approval (Dr. Obada): REQUIRED before running
## Open items & approvals needed
<Every unconfirmed dependency — venue, budget, professor, judges — marked OPEN.>
Output
- Return the filled proposal in Markdown. Offer to
Writeit into the correctYYYY - YYYY/<Term>/folder (and note it can be pasted into a Box Note / the .docx template for submission). - Leave nothing as a silent blank: supply the value or list it under "Open items."
- Remind the organiser the proposal is a draft pending their go + faculty approval before anything is booked, promoted, or spent.