Faaz17 Meeting Minutes
Keeps meeting records in the exact format the society has used since 2022, so the archive stays consistent and the next handover inherits a clean chain.
The standard format (from the archived template)
### Date: <DD/MM/YYYY @ start–end time>
### Attendees:
- <name>
### Not in Attendance:
- <name>
### Agenda (Purpose)
- [ ] <item>
### Meeting Notes
<Prose: decisions made, discussion, who owns what. Capture the "why" behind
decisions, not just the outcome — future committees rely on it.>
### Action items
- [ ] <task — owner — due>
### Next Meeting's Agenda
<carry-over + new items>
Two modes
Prep an agenda (before the meeting): fill Date, expected Attendees, and the
Agenda checklist. Pull carry-over items from the previous meeting's Next
Meeting's Agenda and from open threads in EA_Society_Memory_File.md.
Write up minutes (after the meeting): from the user's rough notes, produce clean
minutes in the format above. Turn decisions into checked agenda items and
concrete Action items with an owner and due date. Keep names; follow
rules/data_privacy.md (no need for emails/phone numbers in minutes).
Save it
- Offer to
Writethe minutes into the current term folder, e.g.2026 - 2027/<Term>/Meeting_<n> (<date>).md, matching the archive's naming. - If it can go back into Box as a
.boxnote, note that the.mdcan be pasted in. - Roll any decision that changes plans into
EA_Society_Memory_File.md, and put unfinished items into the next meeting's agenda so nothing is dropped.