Privacy Impact Assessment

Privacy Impact Assessment

Structured PIA/DPIA workflow producing regulator-ready documentation. Mandatory under GDPR Art. 35, Quebec Law 25 Art. 63.5, and recommended/required under HIPAA, PIPEDA, LGPD, PIPL, EU AI Act Art. 9, and Singapore PDPA.

Composable with:

• threat-model-privacy — Phase 3 (risk identification) imports adversary profiles directly
• data-minimization — Phase 2 (processing description) and Phase 4 (risk mitigation) import schema audit findings
• opsec-review — Phase 4 mitigations include artifact-level controls
• redact — Identify fields requiring sanitization as a mitigation

Regulatory Source of Truth

Statutory citations and jurisdiction facts in this skill and its reference files derive from the normalized taxonomy: taxonomy/regulatory-taxonomy.md + the per-jurisdiction records (taxonomy/regulatory-taxonomy--*.md; DPIA/PIA triggers are axis A12). Records consumed here: ca-pipeda-law25, eu-gdpr-uk, us-ca-ccpa, br-lgpd, cn-pipl, sg-pdpa (+ HIPAA § 164.308 and EU AI Act Art. 9 as sectoral overlays — S-profile records us-hipaa, eu-ai-act).

On any discrepancy between this skill's files and a record: the record wins — unless this file is more specific or more correct, in which case fix the record and log the reconciliation in .fable/reconciliation-log.md. Never resolve a conflict by inventing a citation. The assessment floor (PIA-before-any-risky-project, Law 25 Art. 63.5) lives in taxonomy/regulatory-taxonomy--floor.md axis A12.

Is a PIA/DPIA Mandatory?

Run this checklist before intake. If ANY trigger fires, a DPIA is mandatory or strongly advised.

Load references/dpia-triggers.md for full trigger analysis per regime.

GDPR Art. 35 Mandatory DPIA Triggers

A DPIA is required when processing is "likely to result in a high risk" to natural persons. GDPR Art. 35(3) enumerates three automatic triggers:

• Art. 35(3)(a): Systematic and extensive evaluation of personal aspects based on automated processing, including profiling, on which decisions are taken that significantly affect individuals (e.g. credit scoring, hiring algorithms, fraud detection ML)
• Art. 35(3)(b): Large-scale processing of special categories of data (Art. 9) or criminal conviction data (Art. 10)
• Art. 35(3)(c): Systematic monitoring of a publicly accessible area on a large scale (e.g. CCTV, geolocation tracking)

EDPB Guidelines 09/2022 add nine additional criteria — two or more present = DPIA required:

1. Evaluation or scoring (including profiling)
2. Automated decision-making with legal or similarly significant effects
3. Systematic monitoring
4. Sensitive data or data of a highly personal nature
5. Data processed on a large scale
6. Matching or combining datasets
7. Data concerning vulnerable data subjects (children, employees, patients)
8. Innovative use or applying new technological or organisational solutions
9. Processing that prevents data subjects from exercising a right or using a service

Quebec Law 25 Art. 63.5 Mandatory PIA Triggers

Any project involving personal information that presents privacy risks requires a PIA conducted prior to implementation. Broad scope — interpreted to cover:

• New systems or applications collecting PI
• Significant modifications to existing systems affecting PI
• New uses of existing PI
• Data sharing arrangements with third parties
• Outsourcing involving PI
• Cross-border transfers of PI

The CAI (Commission d'accès à l'information) has issued guidance indicating PIAs should be initiated early in the project lifecycle, not as a post-hoc exercise.

EU AI Act Art. 9 Risk Management

High-risk AI systems (Annex III) require iterative risk management throughout lifecycle — functionally equivalent to a continuous DPIA. The Art. 9 risk management system must:

• Identify and analyse known and foreseeable risks
• Estimate and evaluate risks that may emerge when used as intended or under reasonably foreseeable misuse
• Evaluate risks arising from post-market data

Other Regime Requirements

Workflow — Seven Phases

Phase 1 — Scoping and Necessity Check

1.1 — Identify the processing activity

Elicit:

• What system, product, feature, or process is being assessed?
• What personal data will be collected, generated, inferred, or processed?
• What is the stated purpose?
• Who are the data subjects (categories of individuals affected)?
• Who is the data controller? Who are the processors?
• What is the approximate volume and frequency of processing?

1.2 — Determine mandatory vs. voluntary

Apply the trigger checklist above. Document the outcome explicitly:

DPIA NECESSITY DETERMINATION
Processing activity: [name]
GDPR Art. 35(3) triggers: [list or none]
EDPB criteria met: [count] of 9 — threshold [met / not met]
Quebec Law 25 Art. 63.5: [applies / does not apply]
HIPAA § 164.308(a)(1): [applies / does not apply]
EU AI Act Art. 9: [applies / does not apply]

CONCLUSION: DPIA is [MANDATORY / STRONGLY ADVISED / VOLUNTARY]
Basis: [statutory citation]

1.3 — Determine scope boundary

Define clearly what is IN scope and OUT of scope for this PIA. Scope creep in PIAs produces unusable documents. A system with 12 processing activities should produce 12 PIAs or one clearly-scoped multi-activity PIA — not one vague document covering everything loosely.

Phase 2 — Processing Description

Produce a systematic description of the processing. Load findings from data-minimization if a schema audit has been conducted — import the field inventory directly.

2.1 — Data flow mapping

Document the complete lifecycle of personal data:

DATA FLOW MAP
─────────────────────────────────────────────────────
Collection:    [how PI is collected, from whom, via what channel]
    ↓
Storage:       [where PI is stored, what format, what encryption]
    ↓
Processing:    [what operations are performed — analysis, profiling, 
                inference, enrichment, sharing, display]
    ↓
Retention:     [how long PI is retained, what triggers deletion]
    ↓
Disposal:      [how PI is destroyed — crypto-erase, shredding, etc.]

Third parties: [list all processors, sub-processors, recipients;
                note transfer mechanism for cross-border flows]
Legal basis:   [GDPR Art. 6 lawful basis; or equivalent per regime]

2.2 — Data inventory

List all personal data fields with classification. If data-minimization has been run, import its field inventory here verbatim. If not, produce one.

PERSONAL DATA INVENTORY
Field             | Category      | Sensitivity | Retention  | Encrypted
──────────────────|───────────────|─────────────|────────────|──────────
email_address     | Contact       | HIGH        | 24 months  | Yes
ip_address        | Network       | HIGH        | 90 days    | Yes
user_agent        | Technical     | MEDIUM      | 90 days    | No
wallet_address    | Crypto ID     | CRITICAL    | Indefinite | No  ← FLAG

2.3 — Necessity and proportionality assessment

For each field, answer:

• Is this field necessary to achieve the stated purpose?
• Is collection proportionate to the purpose?
• Is the retention period limited to what is necessary?

Flag any field that fails necessity or proportionality — these are findings requiring mitigation. Cross-reference with data-minimization P1–P3 findings.

Phase 3 — Risk Identification

Import adversary profiles from threat-model-privacy if a threat model exists. If not, generate a privacy-specific risk register.

3.1 — Risk register format

RISK REGISTER
─────────────────────────────────────────────────────────────────
Risk ID:      R-001
Risk:         Unauthorised access to user email addresses
Category:     Confidentiality breach
Source:       External attacker (credential stuffing, data breach)
Data affected: email_address, user_id
Likelihood:   HIGH — email/password breaches common; reuse prevalent
Severity:     HIGH — enables phishing, account takeover, spam
Inherent risk: HIGH
Mitigations:  [see Phase 4]
Residual risk: [post-mitigation]

Risk ID:      R-002
Risk:         Wallet address linkage enabling financial surveillance
Category:     Re-identification / inference
Source:       Blockchain analytics adversary; data broker aggregation
Data affected: wallet_address, transaction_timestamps
Likelihood:   MEDIUM — requires motivated adversary with analytics tools
Severity:     CRITICAL — permanent, on-chain, irrevocable
Inherent risk: CRITICAL

3.2 — Privacy-specific risk categories

Systematically consider each category:

3.3 — Inherent risk scoring

Score each risk BEFORE mitigations:

Inherent Risk = Likelihood × Severity
  Scale: 1 (Very Low) → 5 (Very High)
  
  CRITICAL: 20-25   HIGH: 12-19   MEDIUM: 6-11   LOW: 1-5

Phase 4 — Risk Mitigation

For each HIGH and CRITICAL risk, identify mitigations. Reference the data-minimization remediation vocabulary (DROP, HASH, ENCRYPT, TOKENIZE, ADD TTL, etc.) and threat-model-privacy mitigation library.

4.1 — Mitigation register

MITIGATION REGISTER
─────────────────────────────────────────────────────────────────
Risk ID:      R-001
Mitigation:   M-001 — Encrypt email addresses at rest (AES-256-GCM)
              M-002 — Implement breach detection alerting
              M-003 — Enforce unique password + MFA via email magic link
              M-004 — Rate limit login attempts; alert on anomalies
Type:         M1 (prevent) + M2 (detect)
Effort:       MEDIUM
Residual risk: MEDIUM (breach still possible; impact reduced by encryption)

Risk ID:      R-002
Mitigation:   M-005 — HASH wallet address (HMAC-SHA256, domain-separated)
                       before storage in analytics pipeline
              M-006 — Store wallet addresses only where operationally
                       required (transaction record keeping); DROP from
                       analytics schema entirely
              M-007 — ADD TTL — wallet-to-user mapping expires 90 days
                       post-account deletion
Type:         M1 (prevent)
Effort:       MEDIUM
Residual risk: LOW (on-chain records remain; off-chain linkage minimized)

4.2 — Consult DPA?

GDPR Art. 36 requires prior consultation with the supervisory authority where residual risk remains HIGH or CRITICAL after all mitigations. Document explicitly:

PRIOR CONSULTATION DETERMINATION
Residual risks remaining HIGH+: [count]
GDPR Art. 36(1) prior consultation required: [YES / NO]
If YES: Contact [national DPA] before proceeding with processing.

Phase 5 — Data Subject Rights Assessment

Assess whether the system enables data subjects to exercise their rights. Flag any gap as a finding.

RIGHTS ASSESSMENT
Right                  | Mechanism                    | Status
───────────────────────|──────────────────────────────|────────
Right to access (Art. 15) | [how user can request data] | ✓ / ✗
Right to rectification (Art. 16) | [correction mechanism]    | ✓ / ✗
Right to erasure (Art. 17) | [deletion mechanism; hard delete?] | ✓ / ✗
Right to restriction (Art. 18) | [processing pause mechanism]   | ✓ / ✗
Right to portability (Art. 20) | [export in machine-readable format] | ✓ / ✗
Right to object (Art. 21) | [opt-out of processing mechanism] | ✓ / ✗
Right re automated decisions (Art. 22) | [human review available?] | N/A / ✓ / ✗

Any ✗ is a HIGH finding requiring remediation before launch.

On-chain / immutable storage rights conflict: If any PI is stored in immutable form (blockchain, append-only log), document the conflict explicitly:

RIGHTS CONFLICT — IMMUTABILITY
Field: [field name]
Storage: [blockchain / append-only log]
Conflict: Right to erasure (Art. 17) cannot be satisfied technically.
Mitigation adopted: [encryption with key deletion / off-chain with
                     on-chain hash only / no PI on-chain]
Legal position: [encryption-as-erasure position; encrypt before write]
DPA consultation: [required if residual risk remains]

Phase 6 — Stakeholder Sign-off

Document who reviewed and approved the PIA.

SIGN-OFF RECORD
PIA conducted by:     [name / role / date]
DPO reviewed:         [name / date] — or — [DPO not appointed; basis]
Legal reviewed:       [name / date] — or — [not required; basis]
Technical reviewed:   [name / date]
Board/exec notified:  [yes/no; date]
Data subjects consulted: [yes/no; basis for decision]

GDPR Art. 35(9) requires seeking the views of data subjects or their representatives where appropriate. Document the decision to consult or not to consult and the basis.

Phase 7 — PIA Document Output

Produce the complete PIA document. Load references/pia-template.md for the full formatted template.

The output document structure:

PRIVACY IMPACT ASSESSMENT
System: [name]
Version: [date]
Controller: [organisation]
DPO: [name / not appointed]
Status: [DRAFT / UNDER REVIEW / APPROVED / REQUIRES DPA CONSULTATION]

EXECUTIVE SUMMARY
[3–5 sentences: what is being assessed, key risks found,
 overall residual risk level, key mitigations adopted]

1. SCOPE AND CONTEXT
2. NECESSITY DETERMINATION
3. PROCESSING DESCRIPTION
   3.1 Data Flow Map
   3.2 Personal Data Inventory
   3.3 Necessity and Proportionality Assessment
4. RISK REGISTER
5. MITIGATION REGISTER
6. RIGHTS ASSESSMENT
7. PRIOR CONSULTATION DETERMINATION
8. SIGN-OFF RECORD
9. REVIEW SCHEDULE

APPENDIX A: Regulatory Basis Table
APPENDIX B: Data Flow Diagram [if applicable]
APPENDIX C: Linked Assessments [data-minimization audit, threat model]

Review and Maintenance

A PIA is a living document — not a one-time exercise.

Mandatory review triggers (GDPR Art. 35(11), EDPB guidance):

• Material change to the processing activity
• Change in technology used
• Change in purpose
• Change in regulatory landscape (new law, DPA guidance, case law)
• Identified breach or near-miss involving the system
• Scheduled periodic review (annually for HIGH risk systems; every 2 years for MEDIUM)

Review record:

REVIEW LOG
Date       | Trigger                    | Reviewer        | Changes made
───────────|────────────────────────────|─────────────────|─────────────
[date]     | Annual review              | [name]          | [summary]
[date]     | New feature added          | [name]          | [summary]

Reference Files

• references/dpia-triggers.md — Full trigger checklists per regime (GDPR Art. 35 + EDPB nine criteria; Quebec Law 25 Art. 63.5; HIPAA § 164.308; PIPL Art. 55; EU AI Act Art. 9); national DPA mandatory DPIA lists for key jurisdictions
• references/pia-template.md — Complete formatted PIA/DPIA document template ready for population; includes all seven phases formatted as a professional regulatory document